Total Rewards Manager (Retirement)

• Lead the administration and ongoing operation of HJF's retirement plans, serving as the functional lead for retirement plan administration, compliance, vendor management, and operational support. Manage relationships with retirement vendors and service providers, including monitoring service delivery, evaluating vendor performance, and coordinating issue resolution; monitor employee eligibility, enrollment, contribution elections, plan participation, participant transactions, and escalations to ensure administration is consistent with plan provisions; partner with Payroll and HRIS teams to ensure accurate retirement plan deductions, contribution processing, eligibility administration, and data integrations; monitor plan operations and utilization trends; identify opportunities to improve retirement plan processes, participant experience, operational efficiency, and internal controls; and recommend operational improvements and program enhancements based on participant needs and industry best practices.
• Coordinate retirement plan compliance and operational activities. Manage annual audits, compliance testing, regulatory filings, and required participant notices; review and maintain retirement plan documents, summary plan descriptions, administrative procedures, and related materials, including procedures and controls that support accurate plan administration and data integrity, to help ensure operational practices align with plan provisions and applicable regulations; identify operational and compliance issues affecting retirement plan administration and coordinate appropriate corrective actions with internal stakeholders, service providers, auditors, consultants, and legal counsel, as applicable; and ensure retirement plan administration complies with applicable federal regulations and organizational policies.
• Coordinate retirement education and communication activities to promote employee understanding, participation, and retirement readiness. Partner with retirement plan service providers, advisors, and internal stakeholders to facilitate educational campaigns, workshops, webinars, and participant resources; respond to employee inquiries; support communication efforts; and promote awareness and utilization of available retirement programs and services.
• Analyze retirement plan participation, contribution trends, utilization metrics, and retirement readiness data. Develop reports, dashboards, and presentations to support decision-making, identify opportunities for improvement, and provide recommendations regarding participant engagement and program effectiveness.
• Support Total Rewards initiatives, projects, and operational activities as needed.

Supervisory Responsibilities

• Assigned Lead: May recommend the following: employee hiring, disciplinary action, and starting salaries; provide input on employee performance evaluations.

Join the HJF Team!

HJF is seeking a Total Rewards Manager (Retirement) who is primarily responsible for managing the day-to-day operations, administration, and compliance activities for HJF's retirement plans. The position serves as HJF's lead resource for retirement plan administration, compliance, vendor management, participant education, and retirement analytics. As an integral member of the Total Rewards team, this role supports employee understanding and engagement with retirement and financial wellness programs through effective communication, problem-solving, customer service, and data analysis.

This position will be in support of the Total Rewards Department within Human Resources.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.