Training Assistant

The Training Assistant provides administrative support to the Training Department and spearheads the coordination of employee onboarding, orientation, and training events. Serves as a primary point of contact for employees, managers and external training partners. Interacts with a multi-cultural population of diverse socioeconomic backgrounds, levels of education, and ages. Reports to the Training Manager.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The Training Assistant is responsible for performing the following duties:

• Provides administrative support to the Training Department.
• Provides new hire onboarding and coordinates all training schedules. Assists in creating and preparing learning materials. Generates and distributes training completion reports.
• Maintains training records including but not limited to tracking of training completion, CPR renewal, training credentialing and certification, training testing, and training files and Annual Mandated Training.
• Tracks CPR Certification; including, adding certification dates for all new staff members', consulting leaves and class participation statuses with HR Leaves Specialist, and inquiring about employees' plans for renewal prior to certification expiration.
• Coordinates Onboarding, Orientation, Training, Class set up including room reservations, seating, lighting, temperature, use of and testing of tech specifications and equipment, including the provision of refreshments when needed.
• Maintains calendar for the Training Manager and Training Specialists; as well as, schedules meetings.
• Supports the N95 process for new and existing staff.
• Performs internal and external office communication via email, voicemail and miscellaneous written correspondence in support of the Training Department services.
• Places Purchase Orders, Stocks, and Manages training supply inventory.
• Manages and prepares Petty Cash reports.
• Processes continued education requests for Training unit.
• Maintains the integrity and confidentiality of human resource files and records.
• Interacts in a professional manner and works collaboratively Clinicas' staff, patients, and visitors.
• Provides excellent client services to staff, patients, and visitors.
• Performs other duties as assigned including participation in all safety programs; which may include, assignment related to emergency procedures.

Requirements

• High school diploma or equivalent required.
• Certification in Human Resources preferred.
• Two years' experience in a human resources environment preferred; or, experience with administrative and clerical procedures equivalent.
• Excellent verbal and written communication skills.
• Strong writing skills; attention to detail, and accuracy.
• Ability to prioritize work, multi-task, and meet deadlines.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Knowledge of state and federal employment law.
• Proficient with MS Office; Word, Excel, Publisher, Power Point, Outlook.
• Bilingual in Spanish preferred.

How to Apply

Send applications or resume to: [email protected] Fax: 805-659-3217

Is this job listing for a Provider?

No