Training Assistant

Job Title: Training Assistant

Industry: Nonprofit / Social Services

Location (City, State): Gaithersburg, MD (Fully In Office)

Assignment Type: Contract-to-Hire

Pay: $24.00–$26.00 per hour (based on experience)

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Occasional Saturday hours may be required to support training sessions

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established nonprofit organization seeking a Training Assistant to support its employee training and development team. This is an excellent opportunity for an experienced administrative professional who enjoys coordinating projects, working across departments, and ensuring training programs run efficiently. The ideal candidate is organized, confident, and comfortable communicating with employees and leadership at all levels.

Job Description:

Our client is looking for a Training Assistant to provide administrative and operational support for its training department. This position plays a key role in coordinating employee onboarding and ongoing training initiatives, maintaining training records, assisting with learning management systems, and ensuring training programs are delivered smoothly. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Coordinate employee onboarding and required training schedules to ensure deadlines are met.
• Serve as an administrative resource for the training department and communicate with employees across multiple departments.
• Manage training calendars, meeting spaces, equipment, and room setup for training sessions.
• Prepare training materials, communications, and documentation.
• Assist with maintaining and updating the organization's Learning Management System (LMS).
• Track employee training completion, certifications, and recertification requirements using Excel and internal systems.
• Support trainers with classroom logistics and audio/visual equipment as needed.
• Process training-related documentation and maintain accurate records.
• Create and edit email communications, reports, and training templates.
• Perform general administrative support and other related duties as assigned.

Qualifications:

• 3+ years of administrative or office support experience required.
• Previous experience supporting training, onboarding, or learning & development functions is highly preferred.
• Experience working with a Learning Management System (LMS), CRM, or similar enterprise platform.
• Strong Microsoft Office skills, including Excel reporting and data tracking.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Comfortable interacting with leadership and cross-functional teams.
• Confident, professional, and proactive communication style.
• Associate's or Bachelor's degree preferred.
• Experience working within a Developmental Disabilities Administration (DDA) environment is a plus but not required.

Additional Details:

• Contract-to-hire opportunity
• Immediate opening
• Reports directly to the Training Director
• One in-person interview (additional interview may be requested)
• Five days per week onsite

Perks:

• Opportunity to join a mission-driven organization making a meaningful impact.
• Collaborative and supportive team environment.
• Hands-on role with a variety of administrative and training responsibilities.
• Exposure to employee onboarding, compliance, and learning & development initiatives.
• Potential for long-term permanent employment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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