Transaction Coordinator – Probate & Real Estate

Location: Miramar, FL | On-Site
Compensation: $85,000–$110,000+ annually (base salary and performance bonuses)
Employment: Full-Time

About the Opportunity

Molt Legal Partners is recruiting a Transaction Coordinator for a growing South Florida company specializing in complex inherited real estate matters.

Our client helps families navigate probate, title, and ownership challenges that can prevent inherited properties from being sold or transferred. By bringing together legal expertise, real estate knowledge, and creative problem-solving, the team works to resolve complicated situations and move transactions forward.

We're seeking an organized, resourceful professional who enjoys taking ownership of complex matters, coordinating multiple parties, and finding solutions when challenges arise.

This is an opportunity for someone who thrives in a fast-paced environment, values accountability, and takes pride in seeing projects through to completion.

What You'll Do

As Transaction Coordinator, you'll oversee the coordination and progression of probate-related real estate matters, working closely with attorneys, clients, title companies, and real estate professionals.

Your responsibilities will include:

• Coordinate probate-related matters from initial client onboarding through resolution, working alongside legal and real estate teams.
• Serve as a central point of communication among clients, heirs, attorneys, courts, title companies, and other involved parties.
• Monitor case progress, court deadlines, outstanding documentation, and transaction requirements.
• Assist in gathering, organizing, and coordinating documents necessary to advance probate and real estate matters.
• Identify potential delays, title complications, and other obstacles, collaborating with the appropriate professionals to develop solutions.
• Maintain organized case files, accurate records, and clear timelines across multiple active matters.
• Proactively follow up with all parties to keep cases moving and prevent unnecessary delays.
• Coordinate the transition from probate proceedings to real estate closing.
• Identify opportunities to improve workflows, communication, and operational efficiency.

What We're Looking For

The ideal candidate is someone who takes initiative, thinks critically, and can manage complex processes without constant oversight.

We're particularly interested in professionals who bring:

• Experience in probate, estate administration, real estate transactions, title services, legal case management, or a related field.
• Strong organizational skills and the ability to manage multiple active cases and competing deadlines.
• Excellent communication skills and confidence coordinating with attorneys, clients, and outside professionals.
• A proactive, solutions-oriented approach to resolving challenges and keeping matters moving.
• Strong attention to detail, sound judgment, and the ability to recognize when issues require escalation.
• Experience using case management systems, CRM platforms, document management tools, or similar software.
• A demonstrated ability to take ownership of responsibilities and follow through to completion.

Spanish-language proficiency is a plus, but is not required.

Candidates from legal, title, real estate, and transaction management backgrounds are encouraged to apply. Direct probate experience is valuable but is not required for consideration.

Compensation & Benefits

• $85,000–$110,000+ in annual compensation, including base salary and performance-based bonuses.
• Paid time off.
• Hands-on training and professional development.
• Opportunities for professional growth and advancement.
• Collaborative work with experienced legal and real estate professionals.

Work Environment

This is a full-time, on-site position in Miramar, Florida.

The environment is fast-paced, performance-driven, and best suited for someone who enjoys meaningful responsibility, works well independently, and is comfortable managing demanding priorities.

The team values accountability, continuous improvement, proactive communication, and thoughtful execution.

Interested?

If you have experience managing complex legal matters, real estate transactions, title-related processes, or coordinating multiple stakeholders—and you enjoy solving problems and seeing things through, we'd welcome the opportunity to learn more about you.

Apply today to be considered for this opportunity.

Molt Legal Partners is conducting this search on behalf of its client. All qualified applicants will receive consideration based on their relevant experience, skills, and ability to perform the position's responsibilities.