Translation & Localization Project Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Translation & Localization Project Coordinator to support the day-to-day management and execution of translation projects involving marketing and creative content.

This position will work closely with the Localization Manager, translation vendors, internal content owners, and linguistic reviewers to coordinate translation requests, manage project timelines, and ensure accurate, culturally appropriate, and timely delivery of translated materials.

The ideal candidate will have experience managing translation and localization projects, coordinating multiple stakeholders, and utilizing translation management systems (TMS) and project management tools to maintain quality, consistency, and efficiency.

Key Responsibilities

Translation & Localization Project Management

• Receive, review, and process translation requests from internal content owners and business stakeholders.

• Prepare source files, reference materials, and supporting documentation for translation following standardized processes.

• Coordinate multiple complex translation projects simultaneously, ensuring timelines, resources, and deliverables are effectively managed.

• Develop, maintain, and monitor translation project schedules to ensure deadlines are met.

• Identify and escalate resource constraints, scheduling conflicts, and competing project priorities.

• Communicate project status, milestones, progress, and potential delays to internal stakeholders.

• Ensure translated materials are delivered accurately, efficiently, and within established timelines.

Vendor & Stakeholder Coordination

• Serve as the primary point of coordination between translation vendors, linguists, internal content owners, and linguistic reviewers.

• Manage questions, clarifications, and requests for additional information from translation vendors and linguists.

• Facilitate communication between internal stakeholders and external translation partners.

• Collaborate with vendors to ensure translations are accurate, culturally appropriate, and consistent with brand guidelines.

• Build and maintain positive working relationships with cross-functional teams and external vendors.

• Coordinate feedback and revisions throughout the translation process.

Translation Quality & Linguistic Review

• Coordinate internal linguistic reviews to evaluate translation quality, accuracy, and consistency.

• Gather and consolidate feedback from internal linguistic reviewers.

• Communicate requested revisions and quality concerns to translation vendors.

• Collaborate with vendors and reviewers to develop, maintain, and improve linguistic assets, including:

  • Translation memories

  • Glossaries and termbases

  • Style guides

• Ensure translated materials adhere to established linguistic standards, terminology, and brand guidelines.

• Maintain documentation of linguistic decisions, revisions, and quality-related feedback.

Regulatory Review & Compliance

• Coordinate the submission of translated materials for regulatory review and approval.

• Ensure translation projects follow applicable regulatory guidelines and internal approval procedures.

• Track review and approval status to support timely project completion.

• Maintain accurate records of regulatory submissions, approvals, and supporting documentation.

Reporting, Metrics & Process Improvement

• Track and report key translation project performance metrics, including:

  • Project turnaround times

  • Translation quality metrics

  • Vendor performance

  • Project delivery timelines

• Maintain accurate project documentation, records, and status reports.

• Analyze project data to identify trends, challenges, and opportunities for improvement.

• Recommend process improvements to enhance translation quality, efficiency, and consistency.

• Collaborate with stakeholders to optimize workflows and support continuous improvement initiatives.

• Proactively identify project risks and implement appropriate solutions.

Required Qualifications

Education

• Bachelor's degree in Linguistics, Translation, Communications, or a related field.

• Equivalent credentials or relevant professional experience may be considered.

Professional Experience

• Minimum of 4 years of experience managing translation projects in a professional environment.

• Demonstrated experience coordinating translation project timelines, resources, and deliverables.

• Experience working with translation vendors, linguists, internal reviewers, and cross-functional stakeholders.

• Familiarity with translation management systems (TMS).

• Experience managing translation quality through linguistic assets, including translation memories, glossaries, termbases, and style guides.

• Experience coordinating linguistic review processes, gathering reviewer feedback, and communicating revisions to vendors.

• Knowledge of translation and localization best practices across various content formats, including:

  • Print materials

  • Digital documents

  • Multimedia content

  • Website content

• Familiarity with industry-standard file formats used in translation and localization projects.

Required Skills & Competencies

• Strong project management and organizational skills.

• Ability to manage multiple translation projects simultaneously while meeting deadlines.

• Excellent written and verbal communication skills.

• Strong vendor management and stakeholder coordination abilities.

• High attention to detail, accuracy, and consistency.

• Knowledge of translation industry standards, terminology, and best practices.

• Proficiency with project management tools used for scheduling, tracking, and reporting.

• Ability to work effectively with cross-functional teams and external partners.

• Strong analytical and problem-solving skills.

• Ability to identify risks, resolve issues, and adapt to changing project requirements.

• Strong time management and prioritization skills.

• Ability to maintain accurate project documentation and records.

• Commitment to continuous process improvement and translation quality.

Preferred Qualifications

• Experience using JIRA or similar project management software.

• Experience with Adobe Creative Suite and multimedia content translation.

• Experience supporting translation and localization of marketing and creative materials.

• Fluency in one or more of the following languages:

  • Spanish

  • Traditional Chinese

  • Simplified Chinese

• Proficiency in additional languages.

• Understanding of creative content design and localization best practices for bidirectional languages.

• Experience improving translation workflows, vendor performance, and quality management processes.