TITLE: Transportation and Registration Coordinator
12 Month Secretary
QUALIFICATIONS:
- High School Diploma including courses in bookkeeping, accounting, business English, and mathematic or equivalent required; Associate degree or college-level business coursework preferred. Post high school training in secretarial procedures and computer operations preferred.
- Bilingual in Spanish a must.
- Experience in a school system.
- Ability to maintain confidentiality of highly sensitive. information and always display a customer-oriented attitude with a high degree of professionalism.
- Proficient with Microsoft Office, Excel, Transfinder, Frontline, Genesis, Google and general computer skills.
- Ability to work with limited supervision and exercise independent judgment.
- Knowledge of district addresses, streets, etc. a plus
- Excellent organizational skills with a proven ability to process high volumes of complex data with absolute accuracy under tight pre-school-year deadlines.
- Excellent interpersonal communication and organizational skills.
- Pass mandatory pre-employment physical, including drug screening in accordance with N.J.S.A.18A: 16-2(b)
- Pass mandatory criminal history screening in accordance with 18A:6-7.1.
- Consistent attendance as defined by the New Jersey Department of Education.
- Possess a valid drivers' license and ability to drive to student homes as needed or provide emergency support in other buildings when necessary.
REPORTS TO: Business Administrator, Human Resources Director
JOB GOALS: To assist in the efficient operation of student transportation services and enrollment of students to the district. Monitors residency including students who may be homeless or placed in DCP&P resource homes.
PERFORMANCE RESPONSIBILITIES:
Transportation
- Identify students in need of transportation.
- Prepare specifications for transportation bids and submit advertisement.
- Ensure appropriate assignment of students to buses.
- Prepare bus passes and submit to buildings/parents in a timely manner.
- Responsible for generating, printing, and distributing student bus passes to individual schools immediately following the completion and finalization of district transportation routing.
- Experience utilizing specialized school bus routing software (such as Transfinder / Routefinder PLUS, or Edulog) to track stops, monitor rosters, and issue student passes.
- Training and preparation of annual DRTRS (District Report of Transported Resident Students) reports.
- Update student database used to transport regular and special education students.
- Provide each school building with up-to-date bus lists and student assignments in a timely manner.
- Prepare and send special education routes to the Gloucester County Special Services School District or any other district used for transportation by the district.
- Update and maintain the student database used to transport both regular education and special education students.
- Maintain an accurate inventory of specialized safety equipment, including special seats, harnesses, and vests
- Design private school routes and prepare bids.
- Knowledge of state regulations surrounding Aid in Lieu of Transportation (AIL) processes and required parental notifications.
- Prepare all contracts and purchase orders for transportation.
- Review invoices for payment of transportation contracts.
- Coordinate all contractual arrangements through jointures, parental contracts, affiliation agreements with other school districts.
- Coordinate the enrollment of students with each school.
Registration
- Serves as the initial contact for the registration of all new students and provides accurate registration information to the schools.
- Consults with the Human Resources Director for parental disputes regarding transportation and with the Business Administrator for transportation issues.
- Identify possible McKinney-Vento families during the registration process and notifies the Human Resource Director.
- Answers phones and doors, greets families, and schedules appointments to facilitate the registration process.
- Verify residency documents, birth certificates, immunizations, and custody papers.
- Act as the primary contact for families, school principals, and staff regarding registration/residency documentation requirements.
- Assists in planning and implementation of Kindergarten and Preschool annual enrollment initiatives.
- Works with the local transportation company for developing routes for students.
- Works with the Department of Special Services to ensure timely enrollment, preregistration, and notification of new special education students.
- Ensures the department's webpage is updated with current information regarding registration guidelines, address changes, transfer information, and withdrawal procedures.
- Coordinates and distributes information regarding immunizations, insurance, free and reduced lunch, SEMI, etc. for new registrants.
- Collaborate with the SIS/SDS and Student Pupil Services Coordinators regarding social service cases, (e.g., DCP&P, CASA, or McKinney-Vento cases).
- Oversees staff assisting in registration during high registration periods.
- Cross-trained in Buildings and Grounds procedures to provides assistance, as needed, to the Buildings and Grounds Secretary.
- Performs any other duties that may be assigned by the Superintendent of Schools or Designee.
ESSENTIAL JOB FUNCTIONS:
- Ability to occasionally lift, carry, push, or pull office supplies,
mail bins, delivery boxes, or printed materials weighing up to 30 pounds.
- Ability to move about the office and navigate between different
school buildings, storage areas, or classrooms to distribute materials or perform tasks.
- Ability to remain in a stationary position (sitting or standing) at a desk for extended periods, up to 80% of the workday. Clear vision (close, distance, and peripheral) and auditory acuity required to read computer screens, monitor facility software, and communicate clearly with staff, vendors, and the public.
- Primary work is performed in a standard, climate-controlled office setting.
Occasional exposure to dust, ambient noise from custodial machinery, or changing weather conditions when moving between district facilities.
- Continuous use of hands and fingers to operate a computer keyboard, mouse, multi-line telephone system, copier, and other office machinery.
- May need to flex hours to work outside the normal workday during busy times.
- Consistent attendance (better than 95%).
TERMS OF EMPLOYMENT: 12-Month Year; Unaffiliated position
EVALUATION: Annually by the Director of Human Resources and the Business Administrator, consistent with policy governing evaluation of noncertified, unaffiliated staff.
SALARY & BENEFITS: Penns Grove- Carneys Point Regional Teacher Negotiated Agreement
ANNUAL SALARY RANGE: $50,000.00-$56,000.00
BENEFITS PACKAGE INCLUDES: Medical, prescription, and optional dental insurance
Flexible Spending Account (FSA)
Optional Disability Insurance (AFLAC, Prudential, and American General)
Pre-Tax Deduction Options
Employee Assistance Program (EAP)