Trust Officer

Thanks for your interest in applying to the Bank of Utah. My name is Brenda Lambert, and I work as VP Personal Trust Manager. As an introduction to our company, the Bank of Utah was founded in 1952, and is one of Utah’s largest privately owned community banks. We were named S&P Global Top 20 Bank two years in a row and a Top 100 Fastest Growing Company.

 
Our Mission Statement:
 
We strive to unlock the potential of our team members, clients, and community. We act with integrity in every decision, build trust through every interaction, and exceed expectations at every opportunity. We seek to responsibly create lasting prosperity today and for generations to come.
 
Job Opening Details:

 

 

Bachelor’s degree or equivalent experience.

 

Five to ten years of relevant experience in fiduciary administration and relationship management.

 

CTFA or CFP certifications preferred.

Proficiency in Microsoft Office, trust accounting software (AccuTrust), edocument management (Director), workflow forms (Unity), and related trust and investment systems.

Excellent written and verbal skills. Adept with high touch communication with clients.

Team player who possesses excellent judgment, initiative, and adaptability. Good intrapersonal relationship and service skills.

 

Regular Duties and Responsibilities:

Administration of assigned accounts includes, but not limited to:

Respond to client visits, calls, emails, correspondence and other client requests.

Administer the opening and closing of accounts.

Account document preparation and review:

Coordinate with client or client’s attorney to review trust or other fiduciary documents as to administrative feasibility & acceptance.

Review incoming assets to determine acceptability, transferability, qualification, or disposition.

Prepare, provide, or execute governing documents to open and administer the account.

Set up and maintain client and account profile info in the trust system.

Maintain account opening and closing checklists to confirm accuracy and completion of account set up or closing.

Administer fiduciary accounts in compliance with the governing documents, and applicable federal and state laws and regulations.

Prepare, complete, and present account reviews to verify proper administration to Trust Committee.

Direct and approve receipts and disbursements for posting: checks, inter-account transfers, ACHs, and wires.

Submit discretionary distribution requests for trust accounts.

Coordinate with assigned investment advisors to determine and document investment objectives of the account.

Monitor account cash balances to assure the investment of funds and the availability of funds for disbursement.

Submit and approve trade requests as needed.

Confirm completion and accuracy of transactions posted.

Administer miscellaneous account assets: real estate, LLCs & partnerships, oil & gas, precious metals, etc.

Pay property taxes and insurance; inspect real estate properties; obtain and update valuations of miscellaneous account assets in the trust system.

Handle document management for assigned accounts:

Establish and maintain account files to retain primary and important documents.

Scan and index account files electronic document management system.

Send closed and aged account files to storage or destruction.

Coordinate with tax professionals for tax reporting.

Confirm accuracy of information, as needed, for 1099 and 5498 tax forms sent to clients.

Review, sign and file trust tax returns.

Direct and approve income tax payments and tax refunds.

Receive and withdraw physical assets and documents in and out of the trust vault under dual control.

Administer estates: gather, secure, inventory, maintain, value, report and dispose of estate assets.

Curate account files and information for annual audit and regulatory exams.

Other duties as assigned.

Develop New Business:

Build and maintain a network with referral sources such as lawyers, CPAs, investment advisors, and other centers of influence.

Respond to referrals from prospects, COIs, and internally.

Make formal and informal presentations internally, to prospects, and to referral sources about fiduciary and investment services provided by the bank.