Undergraduate and Dietetics Program Coordinator

The Department of Human Nutrition, Foods, and Exercise (HNFE) at Virginia Polytechnic Institute and State University (Virginia Tech) is seeking a Undergraduate and Dietetics Program Coordinator to proactively contribute to enhancing the student experience through customer service and commitment to the effective administration of academic policies and procedures. The department fosters a collaborative, student-centered work culture that values innovation, inclusivity, and professional growth. As a vital part of this environment, the Undergraduate and Dietetics Program Coordinator provides administrative support to the department and its Undergraduate and Dietetics programs. The role contributes to the department’s goal of delivering excellent academic support and service by:
• Maintaining the accuracy and organization of academic resources, including timetable, department databases, and the student handbook
• Supporting program processes, such as processing advisor assignments, course substitutions, force adds, etc.
• Managing student records in compliance with university policies
• Preparing reports and accreditation documents
• Supporting departmental committees by tracking policies, organizing committee
documentation, taking minutes, and facilitating communication of key deadlines
• Assisting in the planning of meetings and events

Additionally, the candidate will oversee personnel support for all departmental wage positions. This includes managing the search process, coordinating the onboarding and offboarding activities (completion of paperwork, confirming work eligibility, entering Banner transactions, and ensuring access and training to systems), maintaining file retention in accordance with university policies, and directing timely completion of TimeClock Plus.

• Associates degree in related field and/or equivalent experience providing administrative
and payroll support in an academic or professional office environment
• Experience preparing and managing spreadsheets with a high level of accuracy
• Proficiency with software such as Microsoft Office (Word, Excel, and Outlook)
• Excellent communication and customer service skills with an emphasis on telephone and
office etiquette
• Strong organizational and multitasking skills
• Ability to work collaboratively with various stakeholders

• Experience with Banner Human Resources/Student, Enterprise Systems (ES) Reports,
PageUp, HokieMart, and a variety of reporting systems
• Demonstrated knowledge of Virginia Tech policies and procedures
• Experience preparing and managing official records.

3

Restricted

40,000 - 48,000

10/31/2024 (open until filled)

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.