Union Accounting Administrative Assistant

Position: Full-time, Union Accounting Administrative Assistant
Location: Honolulu
Industry: Union
Schedule: Monday through Friday from 8:00 am to 5:00 pm + occasional Saturdays
Pay: $25.00 - $28.00 per hour (depends on experience)
Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more

A local union organization is looking for a Union Accounting Administrative Assistant where you'll handle a variety of tasks including processing payments, assisting members with paperwork, and maintaining accurate reports. You'll thrive in a dynamic environment using QuickBooks and Excel, managing communications, and supporting key administrative duties. Strong organizational skills and a commitment to community involvement make this role both rewarding and impactful.

Job Duties:

• Provide front-office support including phone and email communications, applicant intake, member assistance, and general administrative support
• Process cash, check, and credit card payments; prepare weekly deposits and maintain accurate financial records
• Enter deposits, expenses, checks, and transfers into QuickBooks and assist with monthly account reconciliations
• Maintain accurate records and prepare reports related to membership status changes, delinquent dues, unemployment forms, and job targeting hours
• Prepare and distribute mailings, including delinquent dues notices, and assist with meeting and event logistics
• Scan, file, and maintain confidential membership, employment, and financial records
• Prepare contractor lien releases and support membership application and onboarding processes
• Assist with office operations, weekly task reporting, and occasional evening or weekend event support
• Participate in union functions, community outreach efforts, and other duties as assigned

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Job Requirements:

• HS Diploma + 2 years of administrative experience
• Experience with membership services, accounting support, bookkeeping, or union office operations, preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel); Comfort managing communications and documentation
• Familiarity with payment processing; QuickBooks experience preferred
• Strong written and verbal communication skills with attention to detail
• Willingness to support occasional evening/weekend events and contribute to community engagement efforts

Equal Opportunity Employer