Union Contract Specialist

Union Contract Specialist

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Position Overview

The Union Contract Specialist manages collective bargaining agreements (CBAs), wage scales, and fringe benefits within enterprise resource planning (ERP) and payroll systems. This role supports multiple business units and is responsible for rate configuration, compliance auditing, and cross-system data maintenance. The Union Contract Specialist partners with unions, business leaders, HR Operations, and IT to ensure accurate payroll setup for union employees.

Key Responsibilities

Client & Stakeholder Engagement

• Partner with HR, HROps, Labor Relations, and business operations to resolve employee pay issues
• Serve as escalation point for union payroll issues
• Partner with HROps and business operations to configure system updates during contract negotiations
• Collaborate with payroll, operations, HR, and union representatives to ensure accurate interpretation and application of collective bargaining agreements.

Design, Technical, or Operational Execution

• Translate complex CBAs and local union rules into rate tables, pay classes, and project cost codes within ERP and payroll software
• Update wage increases, shift differentials, and fringe benefit formulas across system applications in advance of effective dates
• Collaborate with payroll to execute retroactive pay increases when updated rates are not received from the union in a timely manner
• Maintain union rate tables, deduction codes, fringe benefit calculations, and related payroll configurations.
• Audit payroll and ERP data to ensure compliance with negotiated agreements, reciprocity requirements, and benefit contribution rules.
• Research and resolve union pay discrepancies, deduction issues, and contract interpretation questions.

Project & Cross Discipline Coordination

• Coordinate implementation of union contract updates across payroll, HR, ERP, and related systems.
• Partner with IT, Payroll, and HROps to test and validate system changes associated with wage, deduction, and benefit updates.
• Support payroll system enhancements, process improvements, and union-related compliance initiatives.
• Ensure alignment between contract requirements and system configuration across multiple business units.
• Lead union audits across payroll, finance, and business units.

Documentation & Communication

• Maintain documentation of union contract provisions, system configurations, wage scheduled, and process procedures
• Communicate upcoming wage and fringe benefit changes to impacted stakeholders.
• Support reporting, audits, and requests for information related to union payroll compliance.
• Ensure documentation and audit evidence are maintained for union-related payroll processes and controls.

Leadership & Resource Management

• Provide subject matter expertise and guidance on union payroll matters to payroll, HR, and operational teams.
• Serve as a resource for training and knowledge transfer related to union contract administration and payroll processing.

Desired Skills and Experience

Education & Credentials

• Bachelor's degree or equivalent work experience in payroll, union administration, human resources, or a related field required.
• FPC or CPP preferred.

Experience

• 3+ years of union payroll experience, including union rate management, preferably within the construction industry.
• Experience administering multiple local union agreements and related payroll requirements.

Technical & Professional Skills

• Deep knowledge of multi-local union rules, reciprocity agreements, and deduction structures for dues, pensions, and health funds, preferably within the construction industry.
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving skills.

Ability to interpret complex contractual language and translate requirements into system configurations.

• Strong attention to detail and commitment to payroll accuracy and compliance.
• Ability to standardize processes and drive continuous improvement.

Additional Notes

• Reports to: Group Payroll Manager
• Supervision: None
• Other duties may be assigned as needed.

Salary Range: $80k-$110k, depending on experience

#LI-SC1 #LI-Remote

Benefits Overview

401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.

Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.

Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.

Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)

Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC''s CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law