Union Payroll Administrator

Payroll Administrator

Location: Mishawaka, IN (100% Onsite)
Days/Hours: Monday - Friday | 8:00 AM - 5:00 PM
Salary: $70,000 to $90,000

Join a Growing Team!

Our client is seeking an experienced Payroll Administrator to oversee payroll processing for both union and non-union employees. This role requires a detail-oriented professional with a strong understanding of payroll regulations, payroll tax compliance, union payroll administration, and employee payroll support. If you enjoy working in a fast-paced environment where accuracy and compliance are critical, this could be an excellent opportunity for you.

Key Responsibilities

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• Process weekly and bi-weekly payroll for union and non-union employees across multiple entities.
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• Administer payroll in accordance with collective bargaining agreements (CBAs), including wage rates, classifications, and negotiated benefits.
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• Prepare and submit union-related reports, fringe benefit contributions, pension reporting, and associated documentation.
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• Ensure accurate calculation and processing of wages, overtime, deductions, garnishments, taxes, and benefits.
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• Review and audit employee timekeeping records, resolving discrepancies in a timely manner.
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• Maintain compliance with federal, state, and local payroll tax regulations and reporting requirements.
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• Prepare quarterly and year-end payroll filings, including tax reporting and W-2 processing.
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• Partner with HR and management to ensure employee data and payroll records are accurate and up to date.
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• Respond to employee payroll inquiries while maintaining confidentiality of sensitive information.
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• Generate payroll reports and support audits, compliance reviews, and management reporting needs.
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Qualifications

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• Minimum 5 years of payroll experience with demonstrated union payroll processing experience.
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• Strong understanding of collective bargaining agreements and union reporting requirements.
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• Knowledge of payroll tax laws, deductions, garnishments, and regulatory compliance.
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• Experience processing multi-state payroll preferred.
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• Proficiency with payroll systems such as UKG, ADP, Paylocity, or similar platforms.
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• Excellent attention to detail, organizational skills, and ability to manage deadlines.
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• Strong communication skills and customer-service mindset.
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• Associate degree in Accounting, Finance, Business, or related field preferred.
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• CPP, FPC, CPS, or other payroll certification preferred but not required.
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Compensation & Benefits

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• Competitive salary based on experience
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• Comprehensive benefits package
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• Stable, long-term opportunity with a growing organization
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• Collaborative team environment
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#INOCT2026

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