Unit Clerk

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Penn Medicine Doylestown Health

Department: LDRP

Location: 595 West State Street, Doylestown Pa 18901

Hours: Part Time Hours

 

Job Summary:

Provides clerical services to the Maternal Child Department to maintain efficient operation. Acts as a resource to the unit as well as other departments throughout the organization to maintain and trouble-shoot office equipment. Liaison between internal and external customers. Internal: Management, both Clinical and Administrative, Education, Patient Access, Registration and all other support departments. External: Physicians, patients, families, volunteers and visitors.

 

Accountabilities:

• 1. Demonstrates technical skills in computer data entry, maintaining patient charts, transcribing orders, filing and appropriate documentation.

• a. Demonstrates technical skills in computer data entry and maintaining patient charts, including assembly of charts, labeling, color coding, transcribing orders, chart order, filing and written documentation.

• b. Utilizes status board and updates patient information in a timely manner.

• c. Maintains secured access to and from the locked unit.

• d. Maintains technical competence related to keyboard proficiency and general operations, maintenance and troubleshooting of equipment (i.e. printers, fax, copy machines, telephones, Pneumatic Tube System).

• e. Arranges for patient discharges, ambulance transport, schedules MRI’s, transfers to nursing homes as well as transfers within the hospital.

• f. Demonstrates self-direction in completion of all assigned responsibilities, for example but not limited to: ordering of supplies, scheduling of transfers or appointments, copying of information from charts for transfers, faxing information to physician’s offices or other health care facilities.

• g. Responds appropriately in critical situations.

• h. Enters Maintenance and SPD requests in the computer in a timely manner.

• i. Appropriately disassembles charts on patient discharges. Thins charts according to policy for patients with extended stays.

• j. Places Critical Value stickers on appropriate printed result form and gives to the RN.

• k. Responsible for the distribution, completion, collecting, and filling of Birth Certificate worksheets Paternity Papers in the patients chart.

• 2. Utilizes good communication skills with physicians, nurses, patients, family members, volunteers, and all other healthcare team members in order to achieve excellence in patient care.

• a. Interacts with customers (patients, visitors, Hospital Associates, Physicians and other work contacts) with courtesy, tact and diplomacy. Responds to patient/family requests in a timely manner or refers request to appropriate associates.

• b. Uses interpersonal communication techniques to receive and give constructive feedback for promoting excellence.

• c. Answers telephone by identifying self and department/unit using telephone etiquette required by the unit.

• d. Demonstrates knowledge of hospital paging/beeper system.

• e. Follows staffing guidelines in the interest of patient care responds to changes or needs within the Hospital by cooperating with staff rotation, reassignment, and weekend/holiday scheduling.

• f. Performs duties utilizing varied modes of communication such as telephone, personal contact, and email and fax machines.

• 3. Promotes patient safety through adherence to protocols, policies, procedures, evidence-based guidelines and Joint Commission National Patient Safety Goals.

• a. Receives patient chart on admission and assembles established chart:

◦ · Labels each page

◦ Labels chart holder

◦ Transcribes physician orders. Ensures that unapproved abbreviations are used.

◦ Check that tests ordered are completed or entered correctly.

◦ When applicable, checks for: History and Physical, Surgical Procedure Permit, Authorization for Blood Transfusion, Hospital and Medical Treatment Authorization.

◦ Notifies nurses of patient arrival.

 

• b. Enters discharges into computer and notifies appropriate department (housekeeping, bed tracking, pharmacy and dietary) when the patient is discharged or transferred within the hospital.

• c. Disinfects phones, computer keyboards and medication carts every shift.

• d. Communicates consults and shares pertinent information with co-workers and supervisors following the organization policy and procedures of confidentiality.

• e. Adopts and practices safe work habits, life safety policies and procedures, and acts within security guidelines at all times.

• f. Completes Birth Certificate as needed

• 4. Actively participates in and supports departmental and organizational quality initiatives and goals.

• a. Seeks to continually improve cost effectiveness, and safety via quality management of time, systems, equipment, and materials.

• b. Evaluates practice of self and others through participation in quality assessment and performance improvement activities. When indicated, follows through on actions for problem resolution,

• performance improvement and practice improvement in accordance with professional, ethical, department and quality standards.

• c. Identifies professional goals, which reflect own strengths and weaknesses and seeks assistance for improvement of performance.

• d. Attends and participates in meetings according to department standards.

• e. Supports and participates in department, hospital and evidence-based care quality initiatives including core measures.

• f. Continually maintains and updates the educational maternal for the patients.

• g. Collates information into educational folders.

• 5. Maintains competency according to unit-specific standards

• a. Demonstrates competency in maintaining specific technological skills required by job category and/or specialty area. Demonstrates recognition of equipment or technological adaptations dependent on age-specific patient needs (See Scope of Practice as delineated in departmental standards and/or related Policy and Procedure in the Policy and Procedure Manual).

• b. Maintains technological competence through practice and ongoing participation in in-services and formalized professional conferences.

• c. Continues work related education and training as indicated.

• d. Recognizes the importance of interdepartmental relationships and interacts effectively.

 

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

• Other duties as assigned to support the unit, department, entity, and health system organization

Qualifications:

• H.S Diploma/ GED Required

 

   

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.