Unit Sponsored Projects Analyst 2

Department Overview

The Department of Medicine (DoM) at OHSU is comprised of a diverse community of faculty, staff, clinicians, researchers, educators, and learners dedicated to advancing patient care, education, and research across eleven divisions.

The Unit Sponsored Projects Analyst 2 (USPA2) will be a member of the Department of Medicine (DoM) Research Office. The USPA2 will serve as a post-award research administrator supporting a diverse portfolio of sponsored projects, with a significant focus on clinical research and industry-sponsored clinical trials. This position will work closely with the Division of Cardiovascular Medicine and the Knight Cardiovascular Institute (KCVI) with their clinical trials research teams.

The role partners with investigators, research teams, and institutional stakeholders to ensure financial accuracy, billing compliance, revenue tracking, and adherence to sponsor and regulatory requirements. As the senior level in the USPA series, the position handles complex portfolios, exercises independent judgment, performs predominantly analytical work, and supports the successful management of research activities from award setup through closeout.

Function/Duties of Position

1) Clinical Research & Clinical Trial Financial Management

• Manages the financial administration of clinical research studies and industry-sponsored clinical trials.
• Reviews study budgets, sponsor payment schedules, invoicing requirements, participant-related revenue, and research expenses.
• Reconciles research charges and collaborates with the Clinical Research Billing Office to resolve billing discrepancies, coverage analysis issues, sponsor-billable charges, and participant-care expenses.
• Tracks enrollment-based revenue, sponsor payments, accounts receivable, and study financial performance.
• Supports study closeout activities and ensures compliance with sponsor agreements, OHSU policies, Medicare Coverage Analysis requirements, and applicable research billing regulations.
• Serves as a key financial resource to investigators and study teams throughout the clinical trial lifecycle.

2) Post-Award Financial Management & Compliance

• Provides comprehensive post-award management of sponsored projects from award setup through closeout.
• Reviews and approves expenditures, manages labor distributions, completes effort certification and labor adjustments, prepares and monitors invoices, reconciles revenue, analyzes suspense activity, and ensures compliance with sponsor, federal, and institutional requirements.
• Advises investigators and research leadership on award management and long-term financial stewardship.

3) Financial Reporting, Forecasting & Portfolio Management

• Prepares and analyzes financial reports, projections, and forecasts for sponsored projects and research programs.
• Monitors financial performance, identifies financial risks, projects spending trends, and develops recommendations to support sound decision-making and sustainability of research portfolios.

4) Cross-Functional Research Administration Support

• Provides support for departmental research administration activities, including service center billing, audit requests, reporting needs, and selected pre-award activities requiring post-award financial expertise.
• Collaborates with research administration colleagues to ensure continuity of operations across the research lifecycle.

5) Other duties as assigned

Required Qualifications

Education

• Bachelor's degree AND Five years of grants/contracts administration experience or five years of post award financial analysis experience; OR
• Seven years of grants/contracts administration experience or seven years of post award financial analysis experience; OR
• Certification from the Society of Research Administrators (CRA) AND five years of grant and contracts administration experience.

Experience

• Prior Academic Health Center or relevant financial specific experience performing analysis related to operational and sponsored projects.
• Must possess mathematical skills and financial experience required for preparation of financial reports and understanding of expenditures.

Competencies

• Strong knowledge of Federal and state grant requirements and regulations.

• Intermediate spreadsheet skills, including complex functions, formulas, and formatting. Experience with relational databases.

• Must demonstrate ability to use sophisticated conceptual, numerical, and analytical skills to solve complex and unique financial problems.

• Strong communication, both verbal and written, interpersonal skills including the ability to consult with internal and external customers regarding matters/issues which may be sensitive in nature.

• Must have exceptional customer service skills both on the phone and in person and have experience serving diverse populations.

• Demonstrated success working independently and as a member of a collaborative team.

• Self-directed on responsibilities associated with the position and ability to work with little supervision on delegated projects.

• Demonstrated success in prioritizing, organizing, and handling multiple tasks and deadlines with little supervision.

Preferred Qualifications

Experience

• Research, academic, finance, clinical trials finance, or grant administration previous experience.
• Two years of OHSU accounting/financial analysis experience.
• Experience managing high volume of sponsored projects and related labor distributions.

Competencies

• Understand of Pre-Award processes.
• Knowledge of OHSU's Office of Proposal and Award Management's (OPAM) policy and procedures.
• Experience with OHSU systems including Cognos, Oracle, Rubix and Matrix.
• Advanced skill with MS Office Suite including Word, Excel, Power Point

Candidates with diverse backgrounds and experiences are highly encouraged to apply.

Additional Details

Working Conditions

• This is a hybrid position which is primarily remote, but may require travel to campus, as needed.
• Must be able to work independently as well as in team environment. Will be required to attend meetings virtually and occasionally on campus, if required.

Physical Demands & Equipment Usage

• This position requires extended time working at a computer; ability to perform key office functions including responding to e-mail, composing documents and responding to Teams and e-mail inquiries.

Why apply to OHSU?

We are Oregon''s only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland''s largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu