JOB TITLE: Administrative Assistant III
PAY: $35/hr. on W2
LOCATION: Indianapolis, IN (46256)
DURATION: 36 months with possible ext. or FTE
JOB DESCRIPTION:
Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members.
Assist with administrative activities such as travel, expenses, meetings, and calendars.
As requested, drive leadership meetings, plan the agenda, and support the team in timely, well-informed decision-making.
Provide guidance, operationalize and monitor the execution of work, and constantly connect the delivery organization.
Ensure any additional templates and documentation management are in place to support the Wave Lead.
Support activities for the wave and functional teams to meet established milestones.
Prepare and execute a wrap-up of meetings with internal and external stakeholders, including agendas, documentation, and action-item tracking.
Independently manage events for the manager or team, such as events and internal and external workshops.
Project Management:
Actively collaborate in organizational and group projects as project lead or project member.
Participate in project conception and implementation, as well as monitor results.
Execute the Change Control Process for the respective areas of responsibility.
Drive reporting activities and provide accurate status updates and reporting.
Be accountable for implementation and management of status and progress reporting.
Manage project templates and documentation.
Strategic Support:
Pick up on current strategically important topics and implement them in your own area of responsibility.
Actively contribute to, drive, and implement Company's goals, vision, and strategy.
Independently carry impulses into the management group, such as tools and working methods.
Support projects, as identified, to support the successful delivery of the program.
Be a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation, and increase LT effectiveness and cohesiveness.
REQUIREMENTS:
Hold an Associate or Bachelor’s degree in related fields. A Bachelor’s degree is preferred.
Have 5-7 years of experience in an Assistant role or comparable activity.
Have experience with project-management approaches, tools, and phases of the project lifecycle, including Agile.
Possess strong knowledge and experience using Google Suite.
Have experience with collaboration tools and working in virtual teams.
Demonstrate the ability to successfully organize, coordinate, and integrate multiple streams of information and activities.
Numbers & Facts
Location
Indianapolis, IN
Skills
Administrative Skillsunmatched
Agile Programming Methodologiesunmatched
Change Controlunmatched
Document Managementunmatched
Documentationunmatched
Event Managementunmatched
Leadershipunmatched
People Managementunmatched
Progress Reportsunmatched
Project Lifecycleunmatched
Project/Program Managementunmatched
Team Lead/Managerunmatched
Team Playerunmatched
Time Managementunmatched
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