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US HR Operations Specialist - Internal Role

Euclid Innovations

Charlotte, NC

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JOB DETAILS
SKILLS
Applicant Tracking System, Background Investigation, Billing, Business Administration, Candidate Screening, Communication Skills, Consulting, Contract Management, Corporate Law, Corporate Policies, Customer Satisfaction, Detail Oriented, Documentation, Employee Retention, Financial Operations, HRIS/HRMS, Human Resources Management, Human Resources Processes, Maintain Compliance, Offer Letters, Onboarding, Record Keeping, Regulatory Compliance, Reporting Skills, Sales Management, Support Documentation
LOCATION
Charlotte, NC
POSTED
3 days ago
Role 2 : Title: US HR Operations Specialist
Experience : 4-6 Years
Location: Gachibowli, Hyderabad (Onsite - 5 Days)
Notice Period: Immediate Joiners or 15 Days Preferred
Job Summary:
We are looking for a detail-oriented US HR Operations Specialist to manage and support HR processes for US-based employees and contractors.
The role requires strong knowledge of US employment types, compliance processes, onboarding, and HR systems, ensuring a seamless employee lifecycle experience.

The ideal candidate will:
  • Managing end-to-end employee/consultant lifecycle: onboarding, extensions, transfers, offboarding
  • Ensuring background checks, documentation, I-9/work authorization, NDA/MSA compliance (as applicable)
  • Handling consultant grievances, escalations, attendance, leave, and engagement matters
  • Coordinating with recruiters, account managers, payroll, and finance for smooth operations
  • Monitoring contract end dates, renewals, and redeployment opportunities
  • Maintaining employee records, and operational reports
  • Supporting invoice validation through timesheet accuracy and billing coordination
  • Driving consultant retention and reducing attrition through regular engagement
  • Conducting periodic check-ins with placed consultants for performance feedback and client satisfaction
  • Ensuring adherence to labor laws, company policies, and client compliance requirements
  • Preparing reports on headcount, joins, exits, utilization, and payroll status -
  • Immigration knowledge is Nice to have.

Key Responsibilities:
  • Manage end-to-end onboarding and offboarding for US employees and contractors
  • Handle different employment types including W2, C2C, and 1099 engagements
  • Ensure completion and compliance of I-9 documentation and E-Verify processes
  • Coordinate and track Background Verification (BGV) checks and drug screening (if applicable)
  • Maintain accurate employee and contractor records in HR systems and ATS tools
  • Work extensively on ATS platforms such as JobDiva and Ceipal (Cipal) for candidate and employee tracking
  • Support documentation related to offer letters, contracts, amendments, and compliance forms
  • Collaborate with payroll teams to ensure accurate processing for W2 employees and contractor payouts
  • Handle employee queries related to onboarding, documentation, benefits, and policies
  • Ensure compliance with US labor laws, IRS guidelines, and internal company policies
  • Generate HR reports and maintain audit-ready documentation

Required Qualifications:
  • Bachelor's degree in HR, Business Administration, or related field
  • Experience in US HR Operations / US Staffing / HR Shared Services
  • Strong understanding of:
    • W2, C2C, 1099 employment types
    • I-9 compliance and E-Verify process
    • BGV (Background Verification) and onboarding workflows
  • Hands-on experience with ATS tools like JobDiva and Ceipal
  • Familiarity with US payroll basics and compliance requirements
  • Excellent communication and stakeholder management skills
  • High attention to detail and ability to handle confidential data

About the Company

E

Euclid Innovations

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