Job Title: Recruiting Coordinator
Location: Deerfield, IL
Job Type: W2 Contract through end of 2026
Schedule: Hybrid, 3 days onsite per week with flexibility on onsite days; normal business hours
Pay Range: $23.00-$24.00 per hour
Job Description: The Recruiting Coordinator plays an important role in delivering an excellent candidate experience while supporting a fast-paced Talent Acquisition team. This position manages high-volume recruiting coordination, with a strong focus on background checks, interview scheduling, candidate communication, and post-offer activities. The ideal candidate is highly organized, detail-oriented, comfortable prioritizing multiple requests, and able to coordinate efficiently with hiring managers and candidates across all 50 states and multiple time zones.
Key Responsibilities
- Coordinate and manage candidate background checks, including timely follow-up and tracking.
- Work with hiring managers and candidates to secure interview availability and respond to scheduling and recruiting-related questions.
- Schedule and confirm interviews across multiple locations and time zones while accurately managing a high volume of requests.
- Book meeting rooms, coordinate travel, and arrange supporting interview logistics as needed.
- Provide recruiting system support to hiring managers and recruiters and serve as a resource on Workday Recruiting and recruiting processes.
- Deliver a high-quality candidate experience, including meeting and greeting candidates as needed.
- Send and track candidate assessments.
- Support recruiters with reviewing and producing offer letters and employment agreements.
- Support candidates through post-offer processes to contribute to a positive onboarding experience.
- Build and maintain positive relationships with internal and external stakeholders.
- Manage candidate expenses and purchase order generation.
- Review new requisitions for accuracy and completeness and promptly allocate them to the appropriate recruiter.
- Participate in continuous improvement projects supporting Talent Acquisition operations.
Required Qualifications- At least 1 year of recent experience managing and coordinating schedules; internship or part-time scheduling experience may qualify.
- Experience with calendar management, scheduling, and background check coordination.
- Proven ability to manage and prioritize a high volume of requests in a fast-paced environment.
- Strong attention to detail with the ability to accurately coordinate scheduling across multiple U.S. time zones and quickly adapt to changing needs.
- Strong organizational skills with consistent follow-through and timely follow-up.
- Excellent verbal and written communication skills with a strong customer-service orientation.
- Ability to work independently while effectively interacting with candidates, hiring managers, recruiters, and stakeholders across multiple levels of the organization.
- Experience using Applicant Tracking Systems and administrative tools.
- Working knowledge of Outlook, Excel, Word, and PowerPoint.
- Bachelor's degree is not required; candidates graduating in May who have demonstrated an interest in Human Resources may also be considered.
Preferred Qualifications- Experience managing interview scheduling in a Talent Acquisition environment.
- Experience within Human Resources or an onsite/in-house recruiting coordination team.
- Exposure to SharePoint with the ability to navigate a shared document hub.
- Familiarity with Outlook functionality, including templates.
- Experience with recruiting tools and technologies, including Workday Recruiting.
Why This Role?- Play a key role in creating a positive candidate experience throughout the recruiting and post-offer process.
- Gain hands-on exposure to Talent Acquisition operations, recruiting systems, background checks, interview coordination, and onboarding support.
- Partner with recruiters, hiring managers, candidates, and other stakeholders across multiple sites and all 50 states.
- Contribute to continuous improvement initiatives while helping a recruiting team execute Talent Acquisition activities accurately and efficiently.
Work Environment- Hybrid position based in Deerfield, Illinois, requiring 3 days onsite per week.
- Onsite days can be flexible based on team and business needs.
- Normal business hours.
- Fast-paced, high-volume recruiting environment requiring onsite and remote support for a team working across multiple sites.
- Interview process consists of a first-round Microsoft Teams interview followed by a second and final onsite interview, if possible.
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