Utilities Project Coordinator

Utilities Project Coordinator

Salary

$118,081.60 - $144,414.40 Annually

Location

Municipal Services Center, 3201 East Bayshore, Palo Alto, CA

Job Type

Regular Full-Time

Job Number

202601403

Department

Utilities Department

Opening Date

06/29/2026

Closing Date

7/13/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

The Department

Palo Alto is the only city in California that offers a full array of utility services to its citizens and businesses. Because of this, the City has a unique opportunity to partner with the Palo Alto community to enjoy the benefits and achievements of reliable, home-grown, and environmentally-focused utilities. Palo Alto has a tradition of over 100 years of successful public utility operations. It is a tradition that continues to provide the Palo Alto community with safe and reliable utilities service, local decision-making over policies, utility rate-making, environmental programs, and customized services.

The Position

The Utilities Project Coordinator position provides technical and administrative support to the Division Manager and Field Supervisors within Electric Operations. Responsibilities may include preparing specifications, plans, and estimates for contracts, preparing reports and statistical analyses for internal review, administering and scheduling field operations-initiated construction contracts, monitoring a budget and conducting various studies and analyses related to operational planning needs, special projects and programs. We will be recruiting for multiple positions.

Ideal Candidate

The ideal candidate will have experience in a utility operation and possess excellent organizational skills, be technically savvy, have solid analytical skills and be detailed oriented. The chosen candidate will be a skilled communicator both orally and in writing and be a self-motivated, independent thinker able to work with minimum supervision and a willingness to work on a wide range of assignments. Experience with enterprise budgeting, SAP (or other ERP system) work order modules, project scheduling and materials handling preferred.

This position is part of the Service Employees International Union (SEIU)

An eligible list may be established from this recruitment and may be used to fill future vacancies for up to six (6) months, or until the list has been exhausted.

Essential Duties

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Prepares specifications, plans, estimates and reports involved in utility field operations contracts.
• Prepares reports and statistical analyses for internal usage.
• Participates in construction-initiated contractor/consultant selection.
• Administers field operations initiated construction contracts, including scheduling, interacting with consultants and the public, and quality control.
• Monitors the O&M budget, including travel and training, and tree trimming activities.
• Monitors new technology and materials pertaining to electric operations.
• Provides technical and administrative support to the Division Manager and the Field Supervisors.
• Performs various studies and analyses related to planning needs, special projects and programs.

To review the full job description, go here

Minimum Qualifications

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:

• Education and/or experience equivalent to completion of two years of college, with emphasis on engineering or environmental science. and

• Four years experience in engineering or field operations, at least two of which have been in coordinating and monitoring the work of contractors or in a lead/supervisory capacity.

Special Requirements:

• Possession of a valid California Drivers License.

Supplemental Information

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The Selection Process:

• The screening process for this position may include a practical and/or written exam, panel interviews preceding final interviews with the hiring manager or their designee.

• Recruitment status notifications will be sent via email or text (please enroll in text alerts when applying). Updates can also be found on your governmentjobs.comaccount.

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGovs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.

See our Benefits at a Glance Booklet for more details.

Learn more about our Memorandum of Agreements (MOAs) between the City and its bargaining units, by clicking HERE.

01

How many years of experience in field operations and/or coordinating and monitoring the work of contractors do you have?

• Less than two year
• Two years
• More than two years

02

Describe some attributes that makes you the ideal candidate for this position.

03

Describe your experience with managing budgets, preparing requests for contract bids, and monitoring/auditing revenues and expenses.

04

Describe your experience with project management, including technology-related project management.

05

Which computer programs are you proficient in? (e.g. MS Office Suite, SAP, Accela). Please describe how you use the programs in you are proficient in for your line of work.

Required Question

Employer City of Palo Alto

Address 250 Hamilton Ave

Palo Alto, California, 94301

Phone (650) 329-2376

Website https://www.paloalto.gov/Home