Vault Administrator

WHY WORK AT JAY PEAK?

We're a team of good-natured folks at the heart and soul of a growing resort community. Our co-workers are our friends, so we happily go the extra mile for each other and our guests. We're rewarded fairly for our collective efforts and encouraged to pursue individual goals. We're a family, one that gets to choose its members. We strive for an authentic, community driven Resort that derives its vitality from the on-mountain experience, respect for its history & what has come before it, and its employees whose energy and spirit are its foundation. It's not for everyone but we're not looking for everyone-we're looking for you.

IF YOU HAVE WHAT IT TAKES, HERE'S WHAT YOU'LL GET

• Wage Ranging from $24.00 - $26.00 per hour, based on experience.
• Full-Time/Year Position
• Paid Vacation & Sick Time
• Paid Maternity & Parental Leave
• Medical, Dental, Vision, Accident, Hospital Indemnity, Life & Disability Insurances
• 401k program eligibility with employer match after a year of employment with 1,000 hours of service
• FREE or deeply discounted season passes for you and your dependents
• Employee Recognition Programs (including daily, monthly, yearly, and seniority programs)
• Seasonal employee parties
• Regular free employee breakfasts/lunches, family events, and parties
• For a full listing of employee perks both on and off-property, click here

SUMMARY

The Vault Administrator is a full-time, year-round position that's responsible for the administration, staffing, review, and reconciliation of Vault operations. This position oversees the Lead Vault Clerk, Vault Clerk, and Seasonal Vault Clerk; maintains accurate cash records and effective internal controls; and supports secure, timely service to resort departments.

ESSENTIAL DUTIES & RESPONSIBILITIES (include the following, other duties may be assigned)

• Manage daily Vault operations and enforce cash handling, documentation, and security procedures.
• Prepare staff schedules and coordinate coverage.
• Assign and monitor work; review daily cash counts, logs, deposit records, and supporting documents for accuracy and completeness.
• Prepare daily, weekly, and monthly Vault reconciliations; investigate and document differences and report unresolved items to the Accounting Manager.
• Maintain accountability for Vault funds under approved policies and funding procedures.
• Monitor cash and denomination needs, arrange replenishment within approved limits, and oversee deposits and armored carrier transfers.
• Separate cash handling, reconciliation, and approval duties. Obtain independent review by the Accounting Manager or designee for cash handled or reconciliations prepared.
• Review POS audits, follow up on exceptions, and provide audit backup during absences or peak workloads.
• Maintain organized Vault records and prepare reports and documentation for Accounting, financial reporting, and audits.
• Coordinate operating banks, change requests, deposit records, and cash discrepancies with departments; coordinate access and physical controls with Security.
• Facilitate training and cross-training of staff, maintain procedures, and recommend improvements to accuracy, efficiency, and controls.
• Provide cash handling coverage and promptly report security concerns or suspected irregularities to the Accounting Manager and appropriate personnel.
• Perform other assigned duties, whether related or unrelated to the position.

SUPERVISORY RESPONSIBILITIES

Directly supervises up to 3 staff members. Responsibilities include scheduling; planning, assigning, and reviewing work; training; evaluating performance; and addressing employee concerns. Participates in interviewing, hiring, and corrective action in coordination with the Accounting Manager and Human Resources, in accordance with company policies.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

One year certification from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret procedures, policies, and financial records; prepare clear reports and correspondence; and communicate effectively with employees, management, and other departments.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide accurately using whole numbers, fractions, and decimals; calculate rates and percentages; and reconcile cash counts and transaction records.

REASONING ABILITY

Ability to investigate discrepancies, evaluate supporting documentation, prioritize competing deadlines, and exercise sound judgment within established policies.

COMPUTER SKILLS

Proficiency with Microsoft Excel, Word, Outlook, and email. Ability to maintain reconciliation workbooks, compare reports, and learn POS reporting and accounting systems.

OTHER SKILLS & ABILITIES

Strong attention to detail, organization, discretion, and follow-through. Ability to safeguard confidential information, lead and train staff, and work cooperatively across departments.

Physical Demands

The physical demands described here are representative of those required to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The employee is regularly required to sit; frequently use hands to handle or feel and reach with hands and arms; and occasionally stand, walk, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. There are no special vision requirements.

Work Environment

The work environment characteristics described here are representative of those encountered while performing the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The noise level is usually moderate.

Resort Conditions

This is a winter resort area. Work venues may include steep stairways, multilevel buildings, and outdoor areas subject to cold, wet, or sunny conditions. Some facilities are remote and accessible by chairlift, skis, or snowboard. Walking surfaces may be frozen, sloped, or slippery. Proper footwear is required indoors and outdoors. Work days and hours vary according to operational needs, including weekends and holidays.