Vendor Coordinator Sr.

1. Vendor sourcing, selection and onboarding

• Identify and prospect new vendors by country, service category and resource type, in line with business and delivery needs.
• Define and apply agreed vendor evaluation criteria; perform initial due diligence and coordinate onboarding activities.
• Run RFI, RFP and RFQ processes, issue requests, consolidate responses, complete costing sheets and perform initial commercial analysis.
• Keep vendors informed throughout the sourcing process and provide clear final feedback, whether the opportunity is won or lost.
• Maintain an up-to-date vendor pipeline and repository, including legal entity data, service coverage, capabilities, pricing and supporting documents.

2. Commercial negotiation and contract management

• Establish and maintain professional, contractual relationships with vendors.
• Lead or coordinate commercial negotiations and renegotiations covering rates, pricing models, payment terms, service levels and other agreed contractual conditions.
• Coordinate MSA, SOW, NDA, addenda, renewals and other vendor documents with Legal, Finance, Presales, Delivery, Purchasing and internal approvers.
• Ensure contracts are complete, approved, executed and stored in the designated contract repository, including NetDocs where applicable.
• Identify opportunities to consolidate supplier contracts, improve commercial conditions and optimize cost.

3. Vendor communication and stakeholder coordination

• Own day-to-day outward communication with vendors and act as a reliable point of contact for NEA vendor-related requests.
• Coordinate information flow between vendors and internal stakeholders, including Sales, Presales, Delivery, Legal, Finance and Purchasing.
• Respond to Sales and Presales requests within agreed procedures and timelines, providing vendor options, quotations and market information.
• Manage escalations professionally, maintain visibility of interdependent initiatives and ensure agreed actions are followed through.

4. Vendor data, pricing and repository management

• Update the vendor pricing database monthly and maintain accurate history of rates and quotations.
• Maintain complete and current records for vendors, legal documents, contracts, pricing, services, coverage and performance information.
• Consolidate scattered commercial, operational and legal data into controlled departmental repositories.
• Regularly review market rates by country and resource type and contribute to target rate-card development.
• Upload and maintain purchasing processes, procedures and work instructions on SharePoint.

5. Performance, reporting, compliance and audit

• Manage and report vendor-management KPIs, including sourcing activity, quotations, pricing, supplier coverage, contract status, performance and response times.
• Prepare management presentations and reports covering department evolution, commercial performance, financial data and vendor activity.
• Support vendor evaluations by issuing requests, receiving information, performing initial analysis and organizing evidence for governance sessions.
• Ensure adherence to vendor-management, procurement, contract-management and data-maintenance procedures; propose practical process improvements.
• Participate in internal audits, supplier audits and quality checks, and maintain complete supporting evidence.

• Bachelor's degree in Economics, Business Administration, Procurement, Supply Chain Management or a related field. An equivalent combination of education and directly relevant professional experience may be considered.
• Minimum 5 years of relevant professional experience in vendor management, procurement, purchasing, strategic sourcing, account management or a comparable commercial role.
• Demonstrated experience in vendor or partner management and direct supplier communication.
• Practical experience in contract development, negotiation and agreement, including MSA and SOW exposure.
• Demonstrated hands-on ownership of vendor contracts from commercial discussion and internal approvals through execution, amendment and renewal.
• Experience negotiating rates and working in competitive procurement scenarios such as RFI, RFP or RFQ.
• Experience supporting Sales and Presales cycles with supplier quotations, pricing or commercial input.
• Excellent English, written and spoken, minimum C2 level; 
• Strong Microsoft Excel, Word, PowerPoint and Outlook skills; good analytical and reporting capability.
• Ability to prioritize, work independently, manage multiple deadlines and maintain accurate documentation.

Preferred requirements:

• Vendor management experience related to staffing, temporary personnel or field-service resources.
• Experience in IT outsourcing, field services or managed services.
• Sales or Account Management background.
• Experience with NetDocs, SharePoint, ITSM tools or comparable vendor, procurement and contract repositories.