Get to know the role
Job Title: Vendor Operations Lead
Job Summary: The Vendor Operations Lead enables delivery of high-quality customer support across all products, supported regions, and languages. Working closely with other team members, Product Support Leads, vendors, and Customer Service leadership, the Vendor Operations Lead supports vendor operations, quality assurance programs, service delivery processes, incident management activities, and continuous improvement initiatives. The role helps ensure vendor performance, operational readiness, and adherence to established quality and service standards. The Vendor Operations Lead participates in an on-call rotation and may be required to provide support outside normal business hours during critical incidents or emergencies.
FLSA Classification (US Only): Exempt
People Manager: No
What you'll do
- Partner with Product Support Leads (PSLs) and team members to ensure agent coverage, operational readiness, and service continuity across products, regions, channels, and supported languages.
- Support quality assurance programs and analyze customer feedback, ticket trends, operational data, and quality reviews to identify risks, root causes, and opportunities for improvement.
- Ensure vendor adherence to policies, service agreements, and performance expectations, escalating concerns and supporting corrective action plans as needed.
- Partner with Customer Service leadership, PSLs, and vendors to recommend and implement improvements that enhance service quality, operational efficiency, and customer satisfaction.
- Support incident management processes, maintain escalation paths, and coordinate responses to emerging operational issues and service disruptions.
- Create and maintain operational documentation, procedures, vendor-facing guidance, and support process standards.
- Manage operational workflows, including queue management, workflow monitoring, form administration, CRM operations, and agent provisioning activities.
- Develop and communicate operational reports, vendor performance metrics, and KPIs, providing insights that support forecasting, resource planning, and continuous improvement efforts.
- Ensure agents are onboarded, offboarded, appropriately provisioned, and compliant with security protocols and operational requirements.
- Facilitate vendor meetings, communicate operational updates, review performance and agent feedback, and promote alignment of processes, standards, and best practices across the support portfolio.
What you'll bring
- Five (5) to seven (7) years of professional experience in customer service operations, vendor management, quality assurance, operational reporting, or contact center support environments.
- Bachelor's degree or equivalent experience required.
- Strong analytical, organizational, and problem-solving skills.
- Experience in creating or managing statements of work, work orders, and corrective actions.
- Experience working with outsourced or vendor-supported customer service operations.
- Experience supporting quality assurance, performance management, or operational reporting programs.
- Experience developing call coding trees and incident reports (top drivers, trends, etc.)
- Experience supporting a broad range of customers across different channels (phone, chat, email, social media, etc.)
- Experience coordinating work across multiple stakeholders and business functions.
- Experience working with CRM platforms, preferably Zendesk.
Base Salary Range: For this role, new hires generally start between $95,000.00 - $127,000.00 per year. The full range is $95,000.00 - $172,000.00 per year. This range is applicable for the labor market where the role is intended to be hired. The final base salary is directly related to the candidate's qualifications and professional experience uniquely.
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