Vice President, Payroll Operations & Administration

About the job

The Vice President, Payroll Operations & Administration leads the enterprise payroll function and is accountable for the accurate, timely and compliant administration of payroll across the organization. The role owns end-to-end U.S. payroll operations and oversees the coordination of international payroll through in-country providers and local teams. Responsibilities include payroll processing, off-cycle payments, payroll tax administration, garnishments, 401(k) administration, payroll accounting and the general ledger interface with Corporate Accounting.

Reporting to Accounting Operations, the Vice President partners closely with Human Resources, Treasury, Tax, Financial Systems and Internal and External Audit. This leader will bring deep technical payroll expertise together with strong operational and financial discipline to strengthen controls, improve processes and lead the payroll function through continued growth, automation and system change.

THE SUCCESSFUL CANDIDATE IS EXPECTED TO:

Payroll Operations & Team Leadership

• Own the full payroll cycle for all pay groups, ensuring payroll is processed accurately and released on schedule.
• Oversee international payroll administration in partnership with in-country providers and local finance teams.
• Direct off-cycle payments, retroactive adjustments, bonus and commission payments, severance, relocation and equity-related payroll events.
• Establish and monitor service levels for payroll inquiries, escalations and case resolution.
• Lead and develop the payroll team, establishing clear responsibilities, cross-training and appropriate coverage for critical payroll activities.

Payroll Compliance & Controls

Payroll Accounting & Reporting

401(k) Plan Administration 

• Oversee day-to-day payroll administration of the company's 401(k) plan in partnership with Human Resources and the plan recordkeeper, including enrollment, deferrals, loans and payroll-related data feeds.
• Calculate and validate employer contributions and the annual true-up in accordance with the plan document and applicable eligible compensation definitions.
• Maintain accurate accounting and reconciliations for employer contributions and related liabilities.
• Lead payroll support for the annual plan audit, Form 5500 process and compliance testing, and coordinate the resolution of payroll-related errors or corrective contributions.

Systems, Data & Process Improvement