Vital Records Processing Technician - Mail Entry
Salary
$31,111.11 - $48,114.74 Annually
Location
45 - MADISON COUNTY, MS
Job Type
Full-Time
Job Number
9075-0301-20261104M
Department
0301 - HEALTH BOARD
Opening Date
11/06/2026
Closing Date
11/23/2026 11:59 PM Central
Agency Minimum Salary
$31,111.11
Agency Maximum Salary
$48,114.74
About the Agency
The Mississippi State Department of Healths mission is to protect and advance the health, well-being, and safety of everyone in Mississippi.
About the Position
This is a time limited position. The Mississippi State Department of Health is seeking a dependable, detail-oriented individual to serve as a Vital Records Processing Technician within the Office of Vital Records, Mail Entry Department, in Madison County, Mississippi. This is a time-limited (NS-14) position responsible for providing essential administrative, customer service, and records-processing support to the Office of Vital Records. The selected applicant will be responsible for processing vital records requests, verifying documentation, communicating with customers, entering information accurately, and ensuring timely processing of records and related transactions. Primary Responsibilities: Receive, review, and process vital records requests and supporting documentation. Validate information and ensure accuracy and completeness of submitted records. Perform data entry, printing, copying, and other administrative processing functions. Communicate with customers concerning requests, documentation requirements, and processing procedures. Reconcile and balance monies received through vital records transactions. Maintain accurate records and assist in resolving discrepancies. Support daily Mail Entry operations and perform other related duties as assigned.
What youll need to be Successful
Strong organizational skills and attention to detail. Proficiency in Microsoft Office applications and electronic data-entry systems. Effective written and verbal communication skills. Ability to manage multiple assignments and meet established deadlines. Ability to work independently while maintaining accuracy and productivity.
Preferred Qualifications
Typically requires a High School Diploma or equivalent and 0-1 years of experience. Agency Preferred Qualifications Education: An Associates Degree or higher from an accredited college or university in Business Administration, Office Administration, Records Management, Health Information Management, or a closely related field. Experience: Two (2) years of experience in administrative support, records management, data entry, document processing, or customer service operations, preferably in a healthcare, government, or records-processing environment. Preferred experience should include: Reviewing, verifying, and processing applications, official documents, or records for accuracy and completeness. Performing data entry and maintaining electronic or physical records. Providing customer service and responding to inquiries regarding documentation requirements and processing procedures. Processing financial transactions, reconciling payments, and maintaining accurate transaction records. Handling confidential or sensitive information in accordance with established policies and procedures. Using computer applications and electronic records-management systems to process and retrieve information.
No available description
Health/Prescription Insurance
Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.
Wellness Benefits
Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible.
Life Insurance
All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.
Optional Insurances
Many agencies offer discounted premiums for dental, vision, and cancer insurance.
Flexible Spending Accounts
Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.
Paid Personal Leave and Sick Leave
Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.
Military Leave
In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.
Holidays
Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends.
Retirement Programs
The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at http://www.pers.state.ms.us
Deferred Compensation
State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation.
State Credit Union
All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call 601.948.8191.
Tuition Reimbursement
Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields.
Career Development and Training
The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.
Promotional Opportunities
Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met.
Career Ladders
Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency.
01
How many years of experience do you have? (Refer to the job posting for an explanation of related experience.)
02
What is the highest level of education (or semester hours of college) you have completed?
Required Question
Employer State of Mississippi
Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201
Phone 601-359-1406
601-359-1406
| Location | Madison, MS |
| Salary | $31,111.11–$48,114.74 Per Year |
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