Vital Statistics Technician

Vital Statistics Technician

Salary

$47,070.40 - $57,200.00 Annually

Location

Woodland, CA

Job Type

Regular / Full Time

Job Number

2026-00207

Department

Assessor/Clerk-Recorder/Elections

Division

Clerk-Recorder

Opening Date

10/14/2026

Closing Date

10/28/2026 11:59 PM Pacific

Bargaining Unit

G

Max Number of Applicants

75

• Description
• Benefits
• Questions

DESCRIPTION

The County of Yolo is recruiting to fill one (1) regular, full-time Vital Statistics Technician position in the Clerk-Recorder branch of the Assessor/Clerk-Recorder/Elections Department.

This recruitment will accept a maximum of 75 applications. The posting will close automatically once this limit is reached and may close sooner than the listed final close date.

The Position

The Vital Statistics Technician position within the Clerk-Recorder branch of Assessor/Clerk-Recorder/Elections Office Department (ACE) provides excellent customer service to the public, funeral homes, and other government agencies. Technician assist in the processing of certified copies of vital records, Official Records requests, filing Fictitious Business Name Statements (FBN), mailing Official Records, and other various clerical functions. This position is responsible for following established local and State Vital Statistics laws, rules, and procedures for registering and maintaining birth, death, and fetal death records in the County. Lastly, this position assists in processing Burial Permits, Out of Hospital Births, and Non-communicable disease letters. Incumbents may occasionally work outside of normal business hours (including but not limited to weekends / holidays) on a periodic / back-up basis.

The ideal candidate for this position must have a desire to provide superior customer service, and be an open-minded, positive, and collaborative team player. They must have strong organizational skills and be a hardworking, motivated individual. Strong multi-tasking skills are needed as incumbents will need to handle multiple tasks and assignments concurrently. They must possess the ability to operate computers and other equipment, keep information confidential, have strong attention to detail and critical thinking skills. It is preferred the incumbent be bilingual in another language in addition to English.

How To Apply

Interested applicants should submit a County of Yolo online employment application and complete responses to the required supplemental questions, as soon as possible as a maximum of 75 applications will be accepted. For additional important and detailed information, see the Application & Selection Process section of this job announcement.

ESSENTIAL FUNCTIONS

Use the link below to open the full class specification for this position and to learn more about the essential functions, knowledge, and abilities of the job.

• Vital Statistics Technician

MINIMUM QUALIFICATIONS

The minimum qualifications required for a candidate to proceed in the selection process are as follows:

• Education: Graduation from high school or possession of a valid G.E.D. certificate; AND

• Experience: Two (2) years of increasingly responsible clerical experience which includes entering, retrieving, and compiling statistics from a management information system.

• Substitution: One year of full time business education beyond the high school level may be substituted for one (1) year of the required experience. Documentation verifying substituted education must be submitted / uploaded / attached with the online application. See the Application & Selection Process section of this job announcement for more details.

• Note: A "management information system," sometimes called a "records management system," refers to a specialized digital platform or software that automates the intake, indexing, storage, searching, and public distribution of legal, land, and vital records.

APPLICATION & SELECTION PROCESS

Application Process

It is highly recommended that you print this job bulletin for future reference. Application information must be current, concise, related to the requirements in this job announcement. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the date of your submission. See the Employment Standards section of this job announcement for a list of minimum qualifications.

Incomplete applications will be disqualified. A resume may be included with your application; however, it WILL NOT substitute for the information requested on the application. Ensure that relevant information to be considered in the screening for minimum qualifications step is included within the online application system fields. Additionally, verification of education, if applicable, and responses to the supplemental questions must be included with your submission, as detailed below.

Attachments may be submitted through the following listed methods:

• By uploading / attaching to the online application

• By e-mail to jobs@yolocounty.gov

• By fax to (530) 666-8049

• By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00AM to 5:00PM.

Please do not send originals. Copies of the required documents are acceptable. Any submitted documents will not be returned. Yolo County Human Resources is not responsible for the untimely delivery of materials sent via U.S. / specialized mail or County interoffice mail.

Verification of Education: Acceptable forms of educational documentation are official / unofficial transcripts or copy of diploma that list the students name, institution name, field of study, and date the degree was awarded. For recent graduates who have not received proof of their degree, a letter from the registrars office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation. Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

• A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
• An evaluation of the applicants degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit, and grade.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from institutions that are listed as members of the International Association of Universities (IAU). You may check for your school by visiting the IAU web site (https://www.iau-aiu.net/content/institutions). Please Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

• Educational Records Evaluation Service

601 University Ave., Suite 127, Sacramento, CA 95825 • (916) 921-0790 • www.eres.com

• Foreign Education Document Service

P.O. Box 151739, San Diego, CA 92175 • (619) 265-5810 • www.documentservice.org

• Center for Applied Research, Evaluation & Education, Inc.

P.O. Box 18358, Anaheim, CA 92817 • (714) 237-9272 • www.iescaree.com

• Global Services Associates, Inc.

409 North Pacific Coast Highway, # 393, Redondo Beach, CA 90277 • (310) 828-5709 • www.globaleval.org

• International Education Research Foundation Credentials Evaluation Service

P.O. Box 3665, Culver City, CA 90231 • (310) 258-9451 • www.ierf.org

Supplemental Questions: Supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question.

Selection Process

The following is a tentative schedule of steps that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications

• Screen for Best Qualified, if applicable

• Department Selection Interviews

• Reference Checks

• Conditional Job Offer Pending Pre-Employment Exams

• Drug & Alcohol Screen

• Department of Justice LiveScan

• Confirmed Job Offer

Screening for Best Qualified: If applicable, the applicant's education, training, experience, and responses to the supplemental questions will be evaluated to determine those applicants that are best qualified.

Contact Information: For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.gov or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Yolo County, a place where YOU belong!

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.

RETIREMENT

Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!

• "Classic" member CalPERS retirement formulas are:

Misc: 2.5% at 55

Safety: 3.0% at 55

Deputy Sheriff Safety: 3.0% at 50

• "New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:

Misc: 2% @ 62

Safety: 2.7% @ 57

BENEFITS

The County of Yolo offers a generous benefits package including:

• Health, Dental, and Vision Insurance
• CalPERS Retirement
• Deferred Compensation Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation, Sick, and Administrative Leave
• Holidays & Floating Holidays
• Disability Plans
• Social Security & Medicare

Benefits for County positions are specific to the bargaining unit of the position. Review the job opportunity information to find the bargaining unit code or search the Countys Salary Resolution which identifies the bargaining unit for each County classification.

Once youve identified the bargaining unit, you can look up the MOU and benefits for a particular position by going to our Benefits by Bargaining Unit summary on the Labor Relations webpage.

01

The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet. Complete application packets MUST be submitted prior to the closing date. Candidates will not be given additional time to submit additional information. I have read and certify that I understand the application instructions for this position. I understand that all required documents must be submitted by the closing date, and I have reviewed the job bulletin to ensure I understand what is required to submit a complete application packet.

• Yes
• No

02

I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.

• Yes
• No

03

Do you possess a High School Diploma or a GED (General Equivalency Diploma)?

• Yes
• No

04

In addition to English, please indicate if you are bilingual by listing any additional languages in which you are able to proficiently speak, read and write.

05

Choose one of the following options that best represents your experience working as part of a team.

• I have more than three (3) years of experience.
• I have more than two (2) but less than three (3) years of experience.
• I have more than one (1) but less than two (2) years of experience.
• I have some experience but less than one (1) year.
• I do not currently have experience working as part of a team.

06

Describe your experience working as part of a team. Share an example of a time you collaborated with your team members to accomplish a goal or project. Include in your response a description of the team (size / makeup), the goal or project, your specific role, and the outcome of your efforts.

07

Choose one of the following options that best represents your experience providing customer service.

• I have more than three (3) years of experience.
• I have more than two (2) but less than three (3) years of experience.
• I have more than one (1) but less than two (2) years of experience.
• I have some experience but less than one (1) year.
• I do not currently have experience working as part of a team.

08

Describe your approach to providing customer service and provide an example of a time when you gave or received outstanding customer service.

09

Describe your experience interacting with the public, funeral establishments, hospitals, and/or other government agencies. Include in your response the reason(s) for the interaction(s) and your role.

10

Describe your strategy for managing concurrent responsibilities. How would you handle working on multiple assignments at once, ranging from serving walk-in customers to fulfilling online vital record orders.

Required Question

Employer County of Yolo

Address 625 Court Street, Room 101

Woodland, California, 95695

Phone (530) 666-8055

Website http://www.yolocounty.org