Spec-Division Warehouse & Logistics Manager

Position Summary

The New Construction Warehouse & Logistics Manager is a critical, hands-on leadership role responsible for the central warehouse, material and equipment control, fleet management, and transportation logistics. Supporting large commercial roofing projects across a 13-state territory (Northern Group plus Oregon, currently)—with contracts averaging $1.6 million—this position ensures accurate preparation, timely deliveries, and reliable inventory records. The manager works cross-functionally with project managers, field leadership, purchasing, safety personnel, drivers, and vendors to guarantee each project receives the precise materials and fully operational equipment needed to maintain schedules and profitability.

Reporting Structure & Coordination

• Reports To: Directly to the Operations Manager.
• Supervises: Drivers and warehouse staff.
• Site Coordination: Coordinates directly with site managers as required, following general direction established between the Operations Manager and the Warehouse Manager/Coordinator.
• Daily Collaboration: Works daily, as required, with the Purchasing Manager and the Regional Admin Manager and admin staff to align operations.
• Purchasing Authority: Initially, all purchases must be approved by the Regional Admin Manager and the Spec-Division Procurement Manager.

Key Responsibilities

Warehouse Operations & Inventory Control

• Inventory Management: Monitor stock levels, track routine project supplies (including Brushman orders), and request reorders before inventory is depleted to prevent project delays.
• Material Handling: Pull, verify, package, and skid materials and equipment for specific jobs. Mark and group items by project for rapid, efficient loading.
• Documentation & Reporting: Process incoming and outgoing material transfers ensuring appropriate job names are recorded.
• Physical Audits: Conduct monthly physical inventory counts in strict coordination with the Operations Manager, who oversees posting the final monthly metrics.
• Facility Standards: Maintain a clean, highly organized, and OSHA-compliant warehouse, organizing materials by product type, manufacturer, and project status for immediate retrieval.

Logistics & Fleet Management

• Driver & Delivery Scheduling: Coordinate incoming deliveries, jobsite deliveries, and pickups. Utilize organizational tools (e.g., Google Calendar) to optimally schedule drivers, equipment routing, and returns.
• Fleet Tracking: Manage fleet operations using the company tracking spreadsheet. Assign trucks, schedule vehicle pick-ups and disposals, run maintenance reports, notify drivers of required actions, and follow up to ensure compliance.
• Regulatory Compliance: Track and schedule annual DOT certifications and inspections for all assigned company trucks and trailers prior to expiration.
• Transfer Control: Prepare packing lists and maintain strict transfer records to establish a clear chain of custody for what was sent, received, returned, or relocated.

Equipment Maintenance & Small Engine Repair

• Hands-On Maintenance (Critical): Perform routine equipment checks, oil changes, and minor small engine repairs. Arrange qualified vendor service for major repairs that exceed in-house capabilities.
• Return Processing: Enforce the return policy requiring field teams to provide advance pictures and an itemized list of all returning equipment to facilitate effective turnaround scheduling.
• Operational Readiness: Inspect returning equipment for functionality, verify engine hours to determine maintenance needs, and consult with site managers on required repairs before clearing items for redeployment.

Safety Supplies & Jobsite Readiness

• Standardized Safety Kits: Assemble and maintain safety equipment boxes (utilizing black totes) according to the division’s approved contents list. Always maintain a rolling stock of at least 15 fully assembled boxes.
• Loose Inventory: Track and maintain a small, accessible inventory of individual safety items to accommodate immediate, ad-hoc requests from field crews.
• Safety Protocols: Enforce company safety procedures, secure company assets, and coordinate with the Safety Department on inspections and corrective actions.

Expectations for the Role

• Provide Reliable Job Readiness: Materials, equipment, and safety boxes must be rigorously checked against project requests, prepared on time, and clearly identified prior to dispatch.
• Maintain Traceable Records: The division must be able to accurately identify the real-time location of all materials and equipment, tracking all movements between the warehouse and project sites.
• Keep Inventory Current: Transactions must be recorded promptly, discrepancies investigated, and shortages communicated well before they impact field operations.
• Communicate Proactively: Project teams require timely notices regarding delivery schedules, missing items, damaged goods, or equipment issues.
• Protect Company Assets: All materials and equipment must be securely stored, carefully handled, and fully accounted for during project closeout.

Qualifications & Capabilities

• Experience: Proven experience managing warehouse operations, logistics, construction materials, and heavy equipment. Commercial roofing industry experience is highly preferred.
• Mechanical Aptitude: Strong hands-on mechanical skills with documented capability in small engine repair, preventive maintenance, and troubleshooting.
• Technical Proficiency: Comfort utilizing inventory management systems, scheduling software, spreadsheets, and standard business software.
• Logistics Planning: Strong scheduling and communication skills to juggle multiple simultaneous projects, driver routes, and field requests across a 13-state region.
• Certifications: Experience operating forklifts and material-handling equipment (certification required). Working knowledge of DOT fleet regulations and warehouse OSHA safety practices.
• Physical Capability: Ability to safely perform the physical duties required of a hands-on warehouse environment, including loading and unloading deliveries.

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