Warehouse & Procurement Lead

Warehouse & Procurement Lead

Position Summary:
The Warehouse & Procurement Lead is responsible for overseeing the company's warehouse, inventory, purchasing, vendor relationships, and purchase order processes. This position owns the purchasing cycle from identifying inventory needs and obtaining vendor pricing through PO creation, order tracking, receiving, and reconciliation. The role is responsible for maintaining accurate inventory, ensuring timely procurement, controlling costs, and keeping warehouse and purchasing operations organized and efficient.

Key objective:

Work very closely with the Estimating teams, Project managers, and General managers to ensure the right products and materials are purchased at the right price, in the right quantities, and delivered on time—while maintaining accurate inventory and an organized, efficient warehouse.

Core responsibilities

Warehouse & Inventory

• Oversee day-to-day warehouse operations and organization.

• Maintain accurate inventory levels and inventory records.

• Monitor receiving, put-away, picking, packing, and shipping.

• Conduct regular cycle counts and physical inventory.

• Investigate and resolve inventory discrepancies.

• Establish minimum/maximum inventory levels and reorder points.

• Monitor damaged, obsolete, or slow-moving inventory.

• Ensure the warehouse is clean, organized, safe, and efficient.

• Coordinate incoming and outgoing deliveries.

Purchasing & Procurement

• Manage the complete purchasing process from request through delivery.

• Create, issue, and maintain all purchase orders (POs).

• Obtain and compare vendor quotes and pricing.

• Negotiate pricing, lead times, payment terms, and other vendor conditions.

• Source new vendors when needed.

• Maintain an approved vendor list.

• Monitor vendor performance, quality, pricing, and delivery.

• Track open POs and follow up on late or incomplete orders.

• Coordinate with vendors regarding shortages, backorders, returns, and credits.

• Ensure purchases are made according to company requirements and approved budgets.

Inventory Planning

• Review inventory levels and forecast purchasing needs.

• Identify upcoming shortages before they become urgent.

• Coordinate purchasing based on sales, production, projects, or operational requirements.

• Avoid over-ordering and excess inventory.

• Maintain appropriate safety-stock levels.

• Provide regular inventory and purchasing reports.

PO & Documentation Control

• Maintain a centralized, accurate PO system.

• Track PO status from creation → approval → shipment → receipt → invoice.

• Match POs against receiving documents and invoices.

• Ensure pricing and quantities on invoices match approved POs.

• Maintain vendor records, pricing, terms, and purchasing history.

• Keep purchasing and inventory documentation organized and audit-ready.

Cross-functional responsibilities

• Work closely with accounting/AP on invoices and vendor payments.

• Work with sales/operations/production to understand upcoming requirements.

• Communicate purchasing and inventory issues to leadership.

• Coordinate with logistics and freight providers.

• Develop and improve warehouse and purchasing procedures.

• Identify opportunities to reduce purchasing costs, freight costs, waste, and inventory carrying costs.