Weekend Onsite Administrator (Day shift; Saturday and Sunday)

Position Summary

Schedule: Saturday- Sunday- Need to be available between of hours of 6a- 8p (the schedule will fluctuate from time to time and need to be available between those hours.)

Starts remotely at 6:00 AM checking clocks (about an hour), then heads onsite around 10:00 AM — shift can run through the day and end anytime between 6:00 PM – 8:00 PM depending on site needs

8-10 hours per day/ 20 hours per week if working until 8pm both days

Snelling Staffing is seeking an organized, energetic, and results-driven Onsite Administrator to support one of our largest manufacturing clients in Mesquite, TX. This individual will serve as the primary point of contact during the shift, overseeing a contingent workforce of up to 200+ employees while ensuring exceptional customer service, employee engagement, attendance management, and operational excellence.

The ideal candidate thrives in a fast-paced environment, possesses outstanding administrative and organizational skills, communicates effectively with both employees and client leadership, and is passionate about building strong teams.

Key Responsibilities

• Manage the daily operations of the onsite staffing program.

• Supervise and support a workforce of 200+ temporary employees.

• Ensure all employees are checked in, assigned appropriately, and compliant with client policies.

• Monitor attendance, tardiness, call-offs, and employee performance.

• Conduct coaching conversations and document employee issues when necessary.

• Maintain accurate employee records within the ATS and client systems.

• Complete daily administrative reports, headcount updates, and workforce metrics.

• Coordinate with recruiters to ensure staffing levels meet production demands.

• Assist with orientations, onboarding, badge distribution, and new hire paperwork.

• Respond promptly to employee concerns while providing outstanding customer service.

• Partner with client supervisors and management to resolve staffing issues quickly.

• Conduct floor walks to maintain visibility and build relationships with employees and client leadership.

• Ensure compliance with all safety policies, PPE requirements, and company procedures.

• Assist with employee investigations, incident reporting, and documentation as needed.

• Participate in workforce planning and continuous process improvement initiatives.

Qualifications

• Minimum 2 years of staffing, manufacturing leadership, warehouse leadership, administrative , EHS or workforce management experience required

• Previous supervisory or team leadership experience strongly preferred.

• Excellent administrative, organizational, and time management skills.

• Strong computer proficiency including Microsoft Office (Excel, Outlook, Word).

• Experience with applicant tracking systems (ATS) is a plus.

• Ability to prioritize multiple tasks in a high-volume environment.

• Strong verbal and written communication skills.

• Professional demeanor with excellent conflict resolution skills.

• Bilingual (English/Spanish) required

Valid driver’s license and reliable transportation.