The Westside Campus Coordinator is the primary operations leader for Calvary
Church's Westside Campus. This individual supports the Westside Campus Pastor by
leading the preparation and execution of worship services, events, daily ministry
activities, volunteer teams, and campus operations.
The Coordinator models servant leadership, embodies the core values of Calvary
Church, and helps cultivate a Christ-centered, culturally vibrant, spiritually nurturing, and
operationally excellent campus environment. This role recruits, develops, schedules,
and supports volunteers while ensuring the campus is prepared, organized, safe, and
welcoming for every ministry opportunity.
Key Responsibilities
Leadership & Campus Operations
- Lead and oversee day-to-day campus operations in alignment with Calvary Church's
mission, values, standards, and ministry strategy.
- Partner closely with the Westside Campus Pastor and other ministry leaders on
campus vision, planning, communication, and development.
- Lead by example, setting the tone for a Christ-centered, hospitable, culturally vibrant,
and excellent campus environment.
- Work effectively with the CCWS SoPo Manager and staff to support coordinated
campus ministry operations
- Respond promptly and professionally to emails, calls, letters, urgent facility concerns,
and ministry needs; elevate sensitive or complex congregational concerns to the
Campus Pastor as appropriate.
- Meet with staff, ministry leaders, and congregants to address needs and concerns as
needed.
- Represent the Westside Campus at meetings, trainings, and cross-campus events as
assigned.
- Provide general ministry support for the ministries and individuals associated with
CCWS.
Service & Event Oversight
- Plan, prepare, and execute worship services, baptisms, special services, events, and
other campus ministry activities in coordination with the Campus Pastor, Osuna
Campus, and internal teams.
- Ensure services and events are organized, distraction-free, culturally distinctive, and
aligned with Calvary's standards for spiritual and operational excellence.- Maintain a ministry-focused mindset when planning the flow and order of services and
events.
- Lead or facilitate pre-service and post-service briefings, team huddles, and clear
communication among staff, volunteers, and ministry partners.
- Coordinate service flow, communicate announcements clearly, and step in to support
or lead services and events as needed.
- Complete opening, closing, reset, and post-event procedures for all campus activities.
- Help support and facilitate altar calls as appropriate during services.
- Alert security and volunteers to service-related concerns when necessary.
Volunteer Leadership & Development
- Recruit, onboard, schedule, train, coach, and develop volunteers and emerging
leaders.
- Set up new volunteers to shadow and learn procedures, service expectations, and
ministry principles.
- Provide regular feedback, encouragement, training, and goal-setting to help
volunteers grow in skill, character, ownership, and leadership.
- Build a supportive, inclusive, spiritually nurturing, and empowering environment for
volunteers, staff, and congregants.
- Oversee volunteer schedules and coordinate timely communication before, during,
and after services and events.
- Lead volunteer appreciation and recognition initiatives that reinforce a culture of
teamwork and growth.
Facility & Resource Management
- Ensure the Westside Campus is consistently clean, organized, safe, welcoming, and
prepared for all services, events, and ministry opportunities.
- Supervise campus preparation, including facilities, supplies, room setups, safety
checks, clean-up, and resets.
- Manage janitorial inventory and restocking; coordinate with maintenance and
appropriate teams regarding facility needs and repairs.
- Oversee general cleaning tasks such as vacuuming, sweeping, and restocking
toiletries as needed to maintain campus readiness.
- Maintain strong overall campus presentation and promptly address or escalate facility
concerns.
- Work proactively to improve the facility for services, events, and ministry
opportunities.Administration & Communication
- Use church management, scheduling, communication, and facility systems, including
Ministry Platform, Paylocity, eSpace, and related tools, to support effective planning,
scheduling, reporting, and communication.
- Prepare and distribute clear, consistent, and timely communication to volunteers,
staff, and ministry partners.
- Assist with purchase orders, meeting notes, documentation, basic reporting,
schedules, and other administrative needs.
- Attend weekly service-planning, production, leadership, and assigned campus
meetings.
- Attend Coordinator meetings at the Osuna Campus as assigned.
- Maintain discretion, confidentiality, and professionalism in all communication and
record-keeping.
La Luz Christian Academy Partnership
- Maintain strong, cooperative relationships with the administrative staff of La Luz
Christian Academy.
- Work collaboratively to ensure both the school's needs and the church's needs are
supported and maintained in a spirit of hospitality and good stewardship.
- Coordinate closely with La Luz to align shared-facility expectations, communication,
and scheduling, helping prevent conflicts between school and church operations.
- Partner with the school to keep shared spaces organized, clean, and well maintained
for both school and church use.
- Build ministry relationships with La Luz staff and create pathways to serve students
and families.
Essential Tasks
- Attend and actively participate in assigned meetings, team huddles, service-planning
meetings, production meetings, and leadership meetings.
- Prepare the campus for services, events, baptisms, and special ministry
opportunities.
- Lead volunteer communication, schedules, training, and appreciation efforts.
- Facilitate pre-service and post-service team coordination.
- Complete opening, closing, clean-up, reset, inventory, and safety procedures.
- Respond promptly to emails, calls, facility concerns, and urgent ministry needs.
- Support or lead worship services, events, and special services as needed.
- Participate in ongoing coaching, evaluation, training, and goal-setting conversations.Skills, Knowledge & Competencies
Character
- Mature, Spirit-filled believer committed to Calvary Church's mission and values.
- Proven servant leader with high integrity, emotional maturity, humility, dependability,
and a Christ-centered focus.
- Teachable, trustworthy, eager to serve, and passionate about developing others.
- Spiritually gifted and committed to serving with a Christ-centered heart.
Professional Competencies
- Strong verbal and written communication skills.
- Approachable, friendly, and effective with volunteers, staff, and congregants.
- Highly organized, detail-oriented, and able to manage multiple responsibilities while
following through on commitments.
- Calm, resourceful problem-solver who can remain professional under pressure.
- Able to work independently, accept direction, take initiative, ask thoughtful questions
and maintain confidentiality.
Technical Skills
- Proficient with Mac and PC systems.
- Proficient with Microsoft Office, including Word, Excel, and PowerPoint.
- Experience with church management, scheduling, communication, payroll, and facility
systems preferred; willingness to learn Ministry Platform, Paylocity, eSpace, and
related tools required.
Education & Qualifications
- High School Diploma or equivalent required.
- School of Ministry, bachelor's degree in ministry, or related field preferred.
- Minimum three years of progressive ministry leadership, volunteer leadership, or
relevant work experience preferred.
- Active involvement and leadership within a church or ministry setting required.
- Demonstrated experience supervising, developing, or coordinating teams and
volunteers preferred