Hiring: Workforce & Recruitment Assistant
About the Workforce & Recruitment Assistant Position
Part-time
Non-exempt
Deadline: Rolling
About the RoleThe Workforce & Recruitment Administrative Assistant provides essential administrative, data, and coordination support to the Workforce Development team. This role helps ensure smooth daily operations across PUSH Buffalo's workforce development programs, including the Sustainable Workforce Training Center (SWTC) and the Community Hiring Hall.
The position supports participant engagement, scheduling, documentation, communications, and program logistics to strengthen overall workforce programming and service delivery.
What You'll Do
Provide day-to-day administrative support including scheduling, phone and email communication, and document preparation
Maintain organized digital and physical filing systems for workforce programs
Assist with creating outreach materials such as flyers, email content, and basic social media posts
Track participant communications, follow-ups, and scheduling needs
Support outreach efforts including partner communication, email distribution, and list management
Assist with participant communication before, during, and after programming activities
Help maintain consistent and clear communication with internal and external stakeholders
Enter and maintain accurate participant data, attendance, and case notes in Salesforce
Support participants with completing applications, intake forms, and onboarding paperwork
Maintain updated databases of job seekers, employers, training cohorts, and partner organizations
Assist with generating reports, summaries, and data pulls as needed
Who We 're Looking For
High school diploma or equivalent required
Minimum two (2) years of administrative, program support, customer service, or related experience preferred
Experience in workforce development, nonprofit, or community-based programs a plus
Must reside locally in Buffalo, NY area, able to work on site at least five (5) days per we ek.
Experience working with diverse populations.
Willing to work evening and we ekend hours, as necessary.
Strong organizational skills, including good attention to detail and follow through necessary.
Superior interpersonal, organizational, multitasking, and time-management skills.
Ability to work in a fast-paced environment.
A valid driver's license and access to reliable private transportation is preferred.
Strong organizational and administrative skills with attention to detail
Proficiency in Microsoft Office Suite/365
Ability to manage multiple tasks and deadlines in a fast-paced environment
Strong written and verbal communication skills
Comfort working with data entry systems (Salesforce experience preferred but not required)
Ability to work both independently and as part of a team
Submission Instructions
Interested ? Send your resume and a brief note telling us why you're interested in this position to jobs@pushbuffalo.org . Cover letters are welcomed
Sub ject Line: (Job Title) – [Your Name]
Applications accepted on a rolling basis until filled.
PUSH is an equal opportunity employer
PUSH recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.
At PUSH, we have a clear vision: to be the place where a diverse mix of talented people want to come, to stay and do their best work. Our organization runs on the hard work and dedication of our passionate and creative employees.