Workforce Timekeeper (2)

Job Title: Workforce Timekeeper Wage/Hour Status: Non-Exempt

Reports to: Payroll Supervisor Pay Grade: Administrative Support-PG4

Dept./School: Business, Finance & Administrative Services Initiated Date: May 2026

WHO WE ARE

La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year, legacy in the Rio Grande Valley. The district's vision - Educational Excellence: The Right of Every Student - conveys our urgent focus on students.

Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community.

• Customer Service
• Trust & Transparency
• High-Quality Instruction
• Excellence in Leadership
• Integrity & Accountability

We are focused on ensuring every student in La Joya ISD has access to high-quality, best-fit schools as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students in more than 30 schools and span six municipalities, covering more than 220 square miles.

WHO WE ARE LOOKING FOR

A highly organized and technically skilled individual with experience with timekeeping systems, particularly UKG, and a solid understanding of the complexities of employee attendance and payroll processes. This person should be detail-oriented, possess strong customer service, and communication skills. This employee will maintain confidentiality, and demonstrate the ability to manage multiple deadlines in a fast-paced environment. The ideal candidate will support districtwide time management operations by maintaining accurate records, and collaborating with campuses and departments to ensure timely and accurate payroll processing.

WHY LA JOYA ISD

You will be joining a district that is building on a legacy of achievement while rapidly improving and creating systems to reach new heights for student outcomes and improving the District''s overall operational efficiency and effectiveness. You will receive intentional, targeted support in your essential role in serving the Business, Finance and Administrative Services Department of the District. We are also a district focused on continuous improvement and rigorous analysis of the policies and procedures we have in place to ensure that the financial and business operations of the District are transparent to the public and in keeping with generally acceptable accounting principles.

Minimum Required Qualifications

• Education:

• High school diploma or equivalent required.

• Experience:

• At least 2-3 years of experience in timekeeping, payroll, or related administrative roles.

• Experience with UKG or other time management systems is strongly preferred.

• Experience in data entry, report generation, and employee attendance processes.

Knowledge, Skills & Abilities

• Strong understanding of timekeeping systems, payroll processes, and employee attendance policies.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to maintain accurate records and process detailed information with a high level of accuracy.
• Ability to analyze and resolve routine payroll and timekeeping discrepancies.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Effective communication and interpersonal skills for support and collaboration across campuses and departments.
• Ability to work in a team environment.
• Ability to meet established deadlines.
• Ability to perform in a fast-paced office environment.

MAJOR RESPONSIBILITIES AND DUTIES

General:

• Provide workforce time management support to assigned campuses and departments by maintaining accurate employee timekeeping records, supporting district timekeeping processes, and ensuring timely reporting of employee work hours.
• Perform workforce time management activities related to employee attendance, including daily processing, periodic reporting, attendance verification, end-of-year procedures, and support for campus and department UKG contacts.
• Monitor employee timesheets for accuracy, completeness, timely approvals, and compliance with district payroll deadlines and procedures.
• Serve as a resource to employees, supervisors, campuses, and departments by communicating payroll deadlines, resolving timekeeping issues, answering workforce time management questions, and providing guidance on payroll-related procedures.
• Generate and distribute workforce time management, attendance, and payroll-related reports to support operational needs and attendance verification.
• Maintain workforce time management files and supporting documentation for audit and compliance purposes.
• Assist with tracking leave balances, workers'' compensation leave, and Family and Medical Leave Act (FMLA) leave.
• Support end-of-year payroll and workforce time management processes.
• Maintain confidentiality of sensitive payroll and personnel information.
• Promote positive customer service and professional working relationships with employees, campuses, and departments
• Perform other duties as assigned by the Payroll Supervisor.

Safety:

• Performs preventive maintenance on tools and equipment and ensures equipment operates safely.
• Follows established safety procedures and techniques to perform job duties; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor.

Supervisory Responsibilities

• None

Personal Work Relationships

• All La Joya ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct, and work ethic.
• Demonstrates high-quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Travel Requirements

• Travels to district campuses and departments, as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions; ability to meet multiple payroll deadlines and timelines.

Position Working Days:

226 Days

NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.

Employee's Signature: _ Supervisor's Name: ___

Employee's ID: _____ Supervisor's Signature: __

Date: Date: __