Workplace Coordinator

Our client, a technology startup, is seeking a Long-Term Temporary, Part-Time Workplace Coordinator for their Flatiron office. This role will begin as soon as the right candidate is identified and is expected to last at least 4 months, with the potential to extend. The hours are 11am to 2pm, Monday through Friday, with 5 days per week required in the office. This is a great opportunity for someone looking to take ownership of a tight-knit office environment and support a rapidly growing team. The role pays up to $30/hour.

What you'll do:

Food and hospitality

• Oversee our DoorDash Meal Manager program: work with the DoorDash team that schedules our lunches, gather feedback from our team, and make sure the restaurant choices match what the team enjoys.
• Order snacks, beverages and pantry items, and keep the kitchen stocked and tidy.
• Help create a welcoming atmosphere for employees, candidates and guests.
• Organize small, fun in-office events, such as birthdays and other special occasions.

Inventory and budget

• Track inventory of snacks, kitchen and office supplies, and reorder before items run out.
• Manage spending against a set office budget and keep simple records of purchases.

Office operations

• Keep shared spaces organized, clean and ready to use.
• Manage our janitorial vendor: communicate expectations, check quality and follow up on issues.
• Coordinate with other vendors and the building as needed.

Building issues and emergencies

• Act as the first point of contact for building issues such as leaks, pest control and maintenance requests.
• Stay calm under pressure, coordinate with building management and vendors, and keep the team informed.

Office move (January-March 2027)

• Support our move to a larger space in the same area, helping with planning, vendor coordination and setting up the new office.

Who you are:

Qualifications needed

• You love people and enjoy making others feel taken care of.
• You have hospitality experience (restaurants, hotels, events or similar).
• You have some workplace, office or facilities experience.
• You're highly organized and comfortable tracking inventory, orders and a budget.
• You work well under pressure and can handle surprises, like a leak or a pest issue, calmly and quickly.
• You communicate clearly and professionally with teammates, vendors and building staff.
• You're reliable and available on-site Monday-Friday over the lunch hours.

Nice to have

• Experience with DoorDash Meal Manager or similar corporate meal programs.
• Experience supporting an office move or setup.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)