Workplace Occupancy & Space PlannerLocation: Montgomery County, MD
We are seeking an analytical, detail-oriented Workplace Occupancy & Space Planner to serve as an embedded consultant working directly alongside the client's workplace strategy and real estate leadership. This role manages enterprise occupancy data, develops predictive supply-and-demand space models, and creates actionable scenario plans.
The position connects workplace analytics, CAFM/IWMS platform administration, block-and-stack space planning, and operational move management to help a high-density, dynamic campus optimize real estate utilization and support hybrid workplace evolution.
Key ResponsibilitiesOccupancy Data Management & Space Governance- Maintain accurate, up-to-date occupancy records across multiple campus facilities, tracking headcount, seating capacity, departmental allocations, vacancies, and physical workspace attributes.
- Administer enterprise CAFM/IWMS systems, managing floor plans, space classifications, organizational hierarchies, and approval workflows while enforcing strict data validation and governance protocols.
- Conduct structured field walkthroughs and space surveys to validate seating assignments, floor plan accuracy, furniture inventory, and physical workspace conditions.
Workplace Analytics, Utilization & Forecasting- Build and maintain headcount forecasting and capacity models, incorporating business growth projections, attrition trends, hybrid attendance, and department-level space requests.
- Develop recurring and ad hoc analytics, executive presentations, and visual dashboards using Excel, Power BI, and workplace business intelligence tools to track vacancy, density, and utilization trends.
- Identify campus capacity bottlenecks, spatial deficits, and underutilized assets, providing data-backed recommendations to corporate real estate stakeholders.
Scenario Planning & Project Delivery- Design macro and micro space allocation scenarios, neighborhood seating concepts, block-and-stack options, and adjacency models for department consolidations, restacks, and swing space requirements.
- Support project management teams with internal departmental moves, restack logistics, move communications, vendor scheduling, punch lists, and operational churn.
- Interface directly with client business unit leaders, Facilities, HR, IT, Finance, and external service providers to translate operational requirements into functional layout solutions.
- Streamline data collection workflows, automate reporting processes, and standardize campus space-planning documentation.
Requirements & Qualifications- 3–6+ years of direct experience in workplace occupancy planning, space planning, corporate real estate, or facilities management—preferably within large corporate or campus-scale environments.
- High proficiency in data reconciliation, trend analysis, and dashboard generation. Expert-level Microsoft Excel skills (advanced modeling, pivot tables, nested formulas, Power Query) and hands-on experience building visual reports in Power BI.
- Direct experience using and administering enterprise CAFM / IWMS platforms (e.g., FM:Systems, Archibus, Planon, iOFFICE, Serraview, Manhattan, or comparable space-management software).
- Demonstrated capability developing block/stack layouts, test fits, adjacency diagrams, and capacity scenarios addressing hybrid work patterns.
- Professional communication and presentation skills, with the ability to convey complex data clearly to non-technical business leaders and facilities partners.