Workplace / Office Services Coordinator

Location: St. Petersburg, FL
Job Type: Contract – 1 Year
Pay Rate: $20–$22 per hour

Job Overview

We are seeking a reliable and service-oriented Workplace / Office Services Coordinator to support daily office operations, mailroom services, meeting and event coordination, and general workplace needs at our St. Petersburg, FL location.

The ideal candidate is organized, professional, and customer-focused, with the ability to manage multiple priorities while helping maintain a safe, welcoming, and efficient office environment. This role will also provide backup support for facilities and basic physical security functions as needed.

Key Responsibilities

Office Services & Mailroom Operations

• Sort and distribute incoming mail, including government client correspondence, and manage packages, deliveries, and outgoing shipments.

• Maintain mailroom records, track deliveries, and monitor office supplies and beverage inventory.

• Assist with ordering and replenishing office supplies and workplace essentials.

• Provide general administrative and operational support to ensure smooth daily office operations.

Meeting & Event Coordination

• Assist with scheduling meetings, reserving conference rooms, and coordinating room setups and audiovisual requirements.

• Arrange catering and refreshments, accommodate dietary needs, and coordinate event logistics.

• Support onsite event setup, execution, and breakdown.

• Coordinate with vendors and internal teams to ensure meetings and events run smoothly.

Workplace Experience & Customer Service

• Welcome visitors, greet employees and guests, and provide professional, responsive assistance.

• Support front-desk coverage and guest check-in as needed.

• Communicate effectively with employees, visitors, vendors, and internal teams.

• Maintain a clean, organized, and welcoming workplace environment.

Facilities & Security Support

• Assist with vendor check-in, access coordination, and onsite escorts.

• Issue temporary badges and follow established building security procedures.

• Help track facilities service requests and follow up on outstanding issues.

• Escalate maintenance concerns, safety issues, and building-related problems to the appropriate teams.

• Provide backup support for basic security coverage, emergency procedures, and other workplace needs.

Additional Responsibilities

• Adapt to changing priorities and provide support across assigned workplace functions.

• Perform other duties as assigned.

• Occasional after-hours work and minimal travel may be required.

Qualifications

• High school diploma or equivalent required; associate degree preferred.

• 1–3 years of experience in office administration, office services, facilities, hospitality, mailroom operations, or event coordination.

• Strong customer service and interpersonal skills, with a professional and welcoming approach.

• Excellent organizational skills and attention to detail.

• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.

• Comfortable working independently and collaboratively with cross-functional teams.

• Basic problem-solving skills and willingness to learn new systems and procedures.

• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.