Yard Manager

Company Overview:

Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for over 100 years and are headquartered in Fenton, Missouri. For more information visit www.fabickcat.com

Why Work For Us!

At Fabick Cat, you are beyond just an employee, you are a part of the Fabick family. A family that has worked so diligently to cement a legacy that was built over 100 years ago through a collective vision "To Ever Serve Our Customers Better". This legacy could not have been possible without first employing then developing the best and brightest talent the market has to offer. We believe it to be of the upmost importance to invest in our workforce by supporting and empowering employees to develop the necessary skills to become successful in their own career.... to become a legacy. Are you ready to join our family legacy to continue our existence as 'the greatest service organization of its kind' over the next 100 years? The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.

JOB SUMMARY

The Yard Manager is responsible for leading and coordinating yard operations across multiple assigned Fabick Cat locations, overseeing yard personnel to ensure safe, organized, accurate, and efficient movement of equipment and attachments. This role establishes consistent yard processes, ensures incoming and outgoing shipments are received, inspected, documented, and processed in a timely manner, and maintains proactive communication among branch teams, Sales, Rental, Service, Asset Management, transportation partners, and other stakeholders. The Yard Manager is accountable for inventory accuracy, shipment readiness, customer service, and continuous improvement across all assigned locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Lead, coach, schedule, and coordinate yard personnel across assigned locations; clarify priorities, assign responsibilities, monitor performance, and promote accountability and teamwork.
• Standardize, document, implement, and audit yard receiving, inspection, equipment movement, staging, storage, shipping, and inventory-control processes across all assigned locations.
• Oversee timely receipt and dispatch of new, used, rental, demo, customer-owned, and transferred equipment and attachments, including coordination with internal departments, carriers, and customers.
• Coordinate freight arrangements, carrier communication, pickup and delivery schedules, routing, shipment tracking, and freight-cost awareness to meet business and customer needs.
• Ensure all incoming and outgoing equipment is verified against manifests, purchase or shipping records, invoices, and orders; confirm serial numbers, hour-meter readings, attachments, condition, and shipment completeness.
• Oversee completion and accuracy of INSPCT templates, photographs, damage documentation, barcode and asset identification, machine receivers, bills of lading, work orders, and shipment records.
• Ensure receiving information and required documents are delivered promptly to Sales, Rental, Accounting, and other appropriate departments; coordinate proper invoice routing and recordkeeping.
• Oversee identification, scanning, and tracking of equipment and attachments; conduct or coordinate routine physical inventory audits, reconcile discrepancies, locate missing assets, and communicate variances to department leadership.
• Maintain safe, clean, organized, and efficient yards, including equipment placement, staging, traffic flow, debris removal, and readiness for customer pickup, delivery, or internal transfer.
• Investigate and resolve receiving errors, shipment shortages, equipment damage, carrier issues, and customer or internal concerns; escalate problems promptly with clear documentation and recommended corrective actions.
• Maintain regular, timely communication across branches and departments regarding incoming shipments, equipment status, delivery commitments, process changes, inventory issues, staffing, and operational priorities.
• Ensure adherence to Fabick policies, safety procedures, and relevant government regulations; partner with HR and branch leadership on employee-related matters as appropriate.
• Monitor yard performance, shipment turnaround, documentation accuracy, inventory discrepancies, and service levels; identify bottlenecks and implement process improvements.
• Provide responsive support to internal and external customers, including coordinating equipment availability and assisting with equipment inspections or demonstrations when needed.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Direct supervision and operational leadership of assigned yard employees across multiple locations, consistent with company policies.

MINIMUM QUALIFICATIONS

Education: High school diploma or GED required; associate or bachelor's degree in business, logistics, operations, or a technical field preferred.

Experience: Three or more years of experience in equipment yard operations, shipping/receiving, logistics, or heavy equipment operations required. Prior experience leading teams, preferred.

Knowledge, Skills and Abilities:

• Strong leadership, coaching, conflict-resolution, and cross-functional communication skills.
• Working knowledge of heavy equipment, safe equipment movement, yard operations, shipping, receiving, and inventory control.
• Ability to build and consistently enforce processes across multiple locations while balancing competing priorities.
• Strong attention to detail in equipment inspections, receiving documentation, freight paperwork, and inventory reconciliation.
• Proficiency in Microsoft Office and ability to learn and use equipment, inventory, and shipment tracking systems.
• Customer-service mindset, urgency, ownership, sound judgment, and ability to work independently.
• Understanding of workplace safety requirements and ability to operate effectively across multiple yard locations.

EQUIPMENT USED / WORKING CONDITIONS

Computer, phone, and standard office equipment; may include forklifts, yard equipment, and heavy machinery when appropriately trained and authorized. Work is performed in office, shop, and outdoor yard environments with exposure to weather, noise, and equipment movement. Regular travel between assigned yard locations is required. Physical activity may include extended standing or walking, bending, stooping, and occasional lifting; specific lifting requirements should be confirmed for the final position.