Program Manager – University Preparatory School / Pittsburgh Milliones

Location: University Preparatory School / Pittsburgh Milliones & Shadyside ClubhouseEmployment Type: Full-Time, HourlyPay: $19/hourSchedule: Primarily afternoons with occasional mornings, evenings, and weekends as needed

Position Summary

The Program Manager oversees the day-to-day operation of Boys & Girls Clubs of Western Pennsylvania programming at University Preparatory School. This role is responsible for creating a safe, engaging, and supportive environment where young people can learn, grow, and build meaningful relationships.

The Program Manager plans and delivers high-quality youth programming, supervises staff, builds relationships with students and families, and serves as a key connection between BGCWPA, University Prep, and the Shadyside Clubhouse.

Key Responsibilities

Youth Programming & Operations

• Plan, implement, and oversee engaging programs for youth in areas such as STEM, literacy, arts, recreation, leadership, and healthy lifestyles.
• Create a positive, inclusive environment where youth feel safe, supported, and connected.
• Manage daily schedules, activities, attendance, and program operations.
• Support youth recruitment, enrollment, participation, and retention.
• Maintain accurate program records, reports, and documentation.
• Ensure compliance with BGCWPA policies and applicable licensing requirements.

Staff Leadership

• Provide day-to-day leadership, coaching, and support to program staff.
• Assist with onboarding, training, scheduling, and staff development.
• Promote a culture of teamwork, accountability, professionalism, and positive youth development.

Family & Community Engagement

• Build strong relationships with students, families, school staff, and community partners.
• Serve as a primary point of contact for University Prep regarding program operations.
• Support family engagement activities, events, and special programs.
• Connect youth and families to additional opportunities available through BGCWPA.

Clubhouse Collaboration

• Work closely with the Shadyside Clubhouse team to ensure alignment and consistency across programs.
• Support Clubhouse programming, events, and operations as needed.
• Participate in staff meetings, trainings, and organisational initiatives.

Qualifications

We're looking for someone who:

• Has experience working with children and youth in educational, recreational, after-school, or community-based settings.
• Can build positive relationships with young people, families, school staff, and community partners.
• Demonstrates strong communication, organisation, and problem-solving skills.
• Has experience leading programmes or supervising staff (preferred).
• Is comfortable using Google Workspace and maintaining programme records.
• Can work a flexible schedule, including occasional evenings and weekends.

Education & Experience

One of the following is preferred:

• Associate degree or higher in Education, Human Services, Youth Development, or a related field.
• Associate degree with relevant experience working with children and youth.
• High school diploma/equivalent with at least two years of relevant youth-serving experience.

Certifications & Clearances

Successful candidates must obtain and maintain required clearances and certifications, including:

• CPR and Pediatric First Aid
• Child Abuse, Criminal History, FBI, and NSOR clearances
• Mandated Reporter Certification
• PA Staff Health Assessment and TB Test (as required)

Physical Requirements

Must be able to stand, walk, bend, lift up to 50 pounds, and actively participate in youth programming and activities.

Who We Are

For over 135 years, the Boys & Girls Clubs of Western Pennsylvania (BGCWPA) has been a trailblazer in youth development, committed to unleashing the potential of every child. Rooted deeply in the values of safety, fun, and inclusivity, BGCWPA prides itself on cultivating an environment where every child and employee can flourish.

At the heart of our vision lies a commitment to providing opportunities that transcend boundaries. Through creative and forward-thinking programs, we aim to equip our youth with the skills, knowledge, and resilience necessary for a brighter future. BGCWPA is not merely an organization; it is a dynamic force that shapes destinies, cultivates dreams and empowers the leaders of tomorrow.

As a proud affiliate of Boys & Girls Clubs of America, BGCWPA aligns itself with a nationwide network of organizations dedicated to empowering young people. Our collective impact extends beyond our local community, fostering positive change on a national scale. Annually, BGCWPA reaches over 12,300 young individuals through a rich tapestry of innovative programs, services, and outreach initiatives.

Commitment to Inclusion

BGCWPA is committed to building a culturally diverse community and we believe in the importance of equity and inclusion. We understand that every individual brings a unique set of skills and experiences. While our job description lists specific qualifications, skills, and competencies, we also recognize that true potential can often transcend those lines. If you're enthusiastic about social impact and helping others succeed, even if you don't meet every qualification, we encourage you to apply.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Our organization prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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