Accounting & Administrative Support ONE SOURCE CompaniesAccounting & Administrative SupportWallingford, ConnecticutThe ideal candidate thrives in a fast-paced environment, is highly organized, and can effectively communicate with internal teams, vendors, and landlords to ensure smooth property operations and high client satisfaction. ONE SOURCE Companies is a growing, well-respected leader in outsourced facility and property management services that offers customized programs to operators of owned or leased facilities.
TH Instructional Support Assistant - Laboratory Administrative Office Stony Brook UniversityTH Instructional Support Assistant - Laboratory Administrative OfficeStony Brook, NYDuties of the Instructional Support Assistant per-diem will include but are not limited to: Under the direction of the Laboratory Quality Systems Manager, complete the Excel spreadsheets crosswalks comparing the most current CAP and NYS DOH CLEP checklists (common and general) to the previous checklists noting the new additions/revisions and the necessary policy/procedural changes for implementation to meet these new/changed regulations. This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Sr. Administrative Assistant, FAS Dean's Office Yale UniversitySr. Administrative Assistant, FAS Dean's OfficeNew Haven, CTThis could include any and all of: creating initial drafts; circulating multiple revisions to departments, deans and senior staff within the FAS Dean's Office and counterparts in the Provost's Office, the Office of Faculty Administrative Services and other key contacts within and beyond the university; tracking the status of required reviews and approvals; sending final drafts to candidates, and maintaining records of all terms in the Porter database and FileNet. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Administrative Associate, Provost's Office Yale UniversityAdministrative Associate, Provost's OfficeNew Haven, CT$65,000–$101,000 / yearThis includes assisting with the review and tracking of MOUs and research agreements by gathering required documentation and securing institutional approvals; overseeing the administrative and financial management of budgets, research agreements, and contracts throughout the award lifecycle; tracking account balances; approving expenditures and processing payments to vendors and suppliers; and managing purchasing and payment transactions such as P-card expenses, purchase orders, and supplier invoice/check requests. Responsibilities include supporting provostial initiatives (e.g., ASCEND; Planetary Solutions); coordinating meetings and committees with internal and external stakeholders; preparing materials and managing meeting logistics; maintaining website updates; and assisting with community engagement efforts such as university-wide meetings, events, and the annual reception.
Administrative Assistant Civility Home Care LLCAdministrative AssistantDanbury, CT$18–$24 / hourThis role is responsible for assisting with office administration, caregiver recruiting and onboarding support, scheduling coordination, client communication, operational workflow management, and field support activities. This position serves as a central communication point between office staff, caregivers, clients, and management while helping ensure smooth agency operations and excellent customer service.
Legal Administrative Assistant DLA PiperLegal Administrative Assistantbrentwood, NY$39.20–$50.96 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
NewAdministrative Assistant LHH USAdministrative AssistantNew York, NY$26–$36 / hourThis position plays a critical role in ensuring payroll accuracy, maintaining office procedures, assisting with reporting functions, and supporting overall plant administration. LHH Recruitment Solutions is seeking a detail-oriented and organized Office Administrator to support daily administrative and accounting operations in a fast-paced industrial environment.
NewAdministrative / Project Assistant ITACAdministrative / Project AssistantNew Haven, CT$50,000–$90,000 / yearFrom humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina, and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. This role will be responsible for providing administrative and coordination support to project managers and project teams, ensuring project documentation, reporting, communications, and tracking activities are organized and maintained throughout the project lifecycle.
Administrative Clerk IV University of New HavenAdministrative Clerk IVWest Haven, CTWork/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable. Strong interpersonal and customer service skills; ability to maintain a positive attitude and approachable demeanor when dealing with administrative staff, faculty, students, preferred vendors and the public.
Administrative Document Specialist SLR ConsultingAdministrative Document SpecialistCheshire, ConnecticutCross-Functional Team Support: Assist project managers, accounting, and HR teams with administrative tasks, data entry, and time-sensitive report production with composure and accuracy. Experience: 2+ years of administrative experience with a strong emphasis on document processing, proofreading, and quality control (experience in engineering, environmental, or professional consulting environments is highly preferred).
Front Desk and Administrative Coordinator ELITE HEALTH SERVICES LLCFront Desk and Administrative CoordinatorOld Greenwich, CTPart timeWe are seeking an experienced administrative professional who combines exceptional customer service with a strong understanding of medical office operations, including insurance verification, claims submission and claim follow-up. As the first point of contact, you set the tone for every patient experience, and you take pride in contributing to a team focused on delivering exceptional care.
Automotive Sales Administrative Clerk HertzAutomotive Sales Administrative ClerkSmithtown, New York$17Sales & Administrative Support: Assist the Location Manager with daily operations including dealer plate inventory, new hire paperwork, timecard input, and summary reports. We’re hiring an Automotive Sales Administrative Clerk to manage inventory records, support reconditioning and facility operations, and assist with administrative tasks.
NewAdministrative Coordinator - Hybrid Role Sigma IncAdministrative Coordinator - Hybrid RoleRidgefield, CTThe ideal candidate will have strong administrative and organizational skills, excellent communication abilities, and experience managing documentation, databases, tracking systems, and multiple administrative priorities in a fast-paced environment. Sigma Inc. is seeking a detail-oriented and highly organized Administrative Coordinator to provide business operations, documentation management, and compliance support within the Clinical Pharmacology and Safety Sciences (CPS) Central Function Office .
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantWaterbury, ConnecticutRemoteCompleting that next step allows the hiring team to confirm applicant details, review availability, and consider candidates for suitable customer service support, administrative support, data entry, feedback, and office related opportunities. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.
Executive Secretaries and Administrative Assistants Nexus StaffExecutive Secretaries and Administrative AssistantsStony Brook, NYTraining will be provided on Employee and Labor Relations processes, applicable systems and case-management practices, office procedures, collective bargaining agreements, document handling, confidentiality requirements, and other responsibilities specific to the position . Education & Experience: An associate's or bachelor's degree is preferred, particularly in Human Resources, Business Administration, Labor Relations, Public Administration, or a related field.
Senior Administrative Assistant, Vascular Surgery Yale UniversitySenior Administrative Assistant, Vascular SurgeryNew Haven, CTSix years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives.
NewAdministrative Assistant IT Accel, IncAdministrative AssistantHolbrook, NYContract | Onsite We are seeking a highly organized and professional Administrative Assistant to provide day-to-day administrative support in a fast-paced corporate environment. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.
Senior Administrative Assistant - Pathology Yale UniversitySenior Administrative Assistant - PathologyNew Haven, CTSix years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Strong proficiency with Microsoft Office (Excel, PowerPoint, Outlook) and comfort using electronic travel, expense management, and vendor ordering systems; ability to compile, organize, and analyze data to produce reports and summaries.
NewSales & Marketing Administrative Assistant Bigelow TeaSales & Marketing Administrative AssistantFairfield, Connecticutprogram lead Manage & coordinate all aspects of the campus rep program this includes managing budget, aligning school locations with the strategic marketing & sales markets, recruiting & screening perspective reps, coordinating annual Fairfield educational days, supplying reps with promotional collateral, working with reps on their school events, recapping the year-end results for the management team and summarizing/optimizing effectiveness of the program. The role of the Sales & Marketing Administrative Assistant is to provide administrative support to the Executive Assistant to President & CEO, while additionally supporting the Sales & Marketing Department in the execution of a diverse range of initiatives.
NewAdministrative Coordinator - Bilingual Westchester Institute for Human DevelopmentAdministrative Coordinator - BilingualValhalla, NYIdentify and discuss potential scheduling conflicts or concerns with CAC supervisor/management; Maintain electronic and paper case records; data entry and database management using Collaborate and Excel, generate monthly statistical/performance measure reports; collate records in response to subpoenas or record requests; prepare case information for monthly case review meetings; administer client satisfaction surveys; Oversee and coordinate distribution of digital recordings; Provide additional administrative support to CAC and MDT such as copying, faxing, scanning, maintain and order office supplies, pantry items, etc. Job Description The Children's Advocacy at WIHD is seeking a special person – one with strong administrative and organizational skills but also a strong interest in working with a team to help children and families where abuse and neglect is suspected, understanding of HIPAA and need for confidentiality essential; ability to stay calm in stressful situations and work with a multidisciplinary team of professionals.