Virtual Administrative Assistant (Remote, U.S. and Canada Only) Binus UniversityVirtual Administrative Assistant (Remote, U.S. and Canada Only)CaliforniaRemote$18–$25 / hourWe are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams. You only need consistency, willingness to learn, and the ability to communicate clearly.
Recreation Programs Coordinator (Administrative Analyst Exempt I) CSUEB JobsRecreation Programs Coordinator (Administrative Analyst Exempt I)CaliforniaUnder supervision of the Associate Director, Recreation & University Unions (RUU), the Recreation Programs Coordinator provides guidance for Fitness Programs and Intramural Sport (IMS) Programs supporting the Recreation and Wellness (RAW) center and programming for the campus community. Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers, and Group Fitness Instructors.
Laboratory Administrative Coordinator Southern California Reproductive Center PLLCLaboratory Administrative CoordinatorBeverly Hill, CA$25–$27This position is ideal for a candidate who is comfortable working in a multidisciplinary team environment, has strong interpersonal skills, is detail‑oriented, can work independently with minimal supervision while maintaining exceptional accuracy, meeting required timelines, and follow the parameters of regulatory compliance. The Administrative Coordinator position enhances the effectiveness of the ART Embryology Laboratory by providing information management support, implementing administrative systems, procedures, and policies, monitoring operation projects, and performing basic secretarial services.
Recreation Programs Coordinator (Administrative Analyst Exempt I) CSU CareersRecreation Programs Coordinator (Administrative Analyst Exempt I)CaliforniaUnder supervision of the Associate Director, Recreation & University Unions (RUU), the Recreation Programs Coordinator provides guidance for Fitness Programs and Intramural Sport (IMS) Programs supporting the Recreation and Wellness (RAW) center and programming for the campus community. Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers, and Group Fitness Instructors.
NewAdministrative Services Specialist - Citywide Promotional City of Oxnard, CAAdministrative Services Specialist - Citywide PromotionalOxnard 93030, CAThis classification is distinguished from the Administrative Services Technician, Senior in that it performs paraprofessional work in support of specialized functions, processes complex transactions, handles escalated issues and may serve as a lead worker making assignments and monitoring work. The City of Oxnard is seeking detail-oriented and customer-focused Administrative Services Specialists to establish an eligibility list for current and future vacancies across multiple departments.
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II) CSUEB JobsScholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)CaliforniaThe Analyst works collaboratively with University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts along with Communications & Marketing, and academic leadership to support transparent reporting, meaningful donor engagement, and effective stewardship of donor-funded scholarships. Scholarship Data Integrity & Systems Management: Ensure the accuracy, integrity, fund, scholarship, and beneficiary data across integrated systems, including scholarship management platforms, PeopleSoft Campus Solutions, and Raiser’s Edge/NXT donor database systems.
NewAdministrative Intern City of UplandAdministrative InternCity Hall - 460 North Euclid Ave Upland, CAAs an Administrative Intern with the City of Upland, you’ll have the opportunity to learn how municipal government operates while gaining valuable professional skills in a real-world setting. In this role, you’ll support day-to-day administrative operations through data entry, recordkeeping, filing, research, and preparing a variety of documents and reports.
Litigation Legal Administrative Assistant- 3607546 AMS StaffingLitigation Legal Administrative Assistant- 3607546CaliforniaAs a contributing team member, the Litigation Legal Administrative Assistant, is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team’s work product, and maintaining client and firm confidentiality. Effectively and efficiently manage work and information requests, including document management, scheduling and coordination of firm resources.
College Scheduler and Financial Specialist, Administrative Analyst/Specialist Exempt I California State UniversityCollege Scheduler and Financial Specialist, Administrative Analyst/Specialist Exempt ICaliforniaReporting to the Director of Operations (DO), with additional lead work direction from the Dean, the College Scheduler and Financial Analyst independently performs varied and specialized administrative, technical and analytical duties and provides day-to-day administration for the College of Science, Technology, and Business. This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience.
Office Administrative Lead TalentBaseOffice Administrative LeadMerced, CaliforniaIf you’re the kind of person who takes pride in creating order, staying ahead of schedules, and keeping everything — and everyone — on track, this role offers the chance to make a real impact in a fast-paced, team-driven environment. Our client, a growing engineering and technology company in Merced, is looking for an Office Administrative Lead to keep their operations organized and running smoothly.
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II) CSU CareersScholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)CaliforniaThe Analyst works collaboratively with University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts along with Communications & Marketing, and academic leadership to support transparent reporting, meaningful donor engagement, and effective stewardship of donor-funded scholarships. Scholarship Data Integrity & Systems Management: Ensure the accuracy, integrity, fund, scholarship, and beneficiary data across integrated systems, including scholarship management platforms, PeopleSoft Campus Solutions, and Raiser’s Edge/NXT donor database systems.
Regional Administrative Assistant Westamerica BancorporationRegional Administrative AssistantModesto, CA$16.90–$22 / hourAs an Administrative Assistant, you will provide a wide range of administrative duties for the Regional Service Manager and the Regional Marketing Manager, as follows: Collect and analyze data to produce weekly and monthly specialized reports. Successful candidates will possess the following: 2+ years previous executive level support experience required.
Administrative Assistant Davis Polk & WardwellAdministrative AssistantCaliforniaFrom offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm’s policies as a valued member of a support team.
College Scheduler and Financial Specialist, Administrative Analyst/Specialist Exempt I CSU CareersCollege Scheduler and Financial Specialist, Administrative Analyst/Specialist Exempt ICaliforniaReporting to the Director of Operations (DO), with additional lead work direction from the Dean, the College Scheduler and Financial Analyst independently performs varied and specialized administrative, technical and analytical duties and provides day-to-day administration for the College of Science, Technology, and Business. This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience.
Associate Director of Business Operations & Support Services CSU CareersAssociate Director of Business Operations & Support ServicesCaliforniaThe position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. The incumbent serves as the primary liaison with Human Resources on personnel matters and with the Campus Budget Office on financial planning, reporting, and resource management, while providing strategic counsel to the Associate Vice President and departmental leadership on business operations, organizational effectiveness, and financial decision-making.
Concord Center Support Coordinator (ASC II) CSUEB JobsConcord Center Support Coordinator (ASC II)CaliforniaThis Concord Center Support Coordinator coordinates the assignment and scheduling of all Concord Center facilities for classroom instruction, campus events and facility rentals to off-campus groups and individuals, as well as oversees the contractual agreements associated with such rentals. Moreover, this position functions as the lead coordinator for faculty and student support services at Concord, most importantly East Bay Student Nursing Association, Nursing Department, PaCE, and Osher Lifelong Learning requested events & activities.
Associate Director of Business Operations & Support Services California State University, Monterey BayAssociate Director of Business Operations & Support ServicesCaliforniaThe position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. The incumbent serves as the primary liaison with Human Resources on personnel matters and with the Campus Budget Office on financial planning, reporting, and resource management, while providing strategic counsel to the Associate Vice President and departmental leadership on business operations, organizational effectiveness, and financial decision-making.
Concord Center Support Coordinator (ASC II) CSU CareersConcord Center Support Coordinator (ASC II)CaliforniaThis Concord Center Support Coordinator coordinates the assignment and scheduling of all Concord Center facilities for classroom instruction, campus events and facility rentals to off-campus groups and individuals, as well as oversees the contractual agreements associated with such rentals. Moreover, this position functions as the lead coordinator for faculty and student support services at Concord, most importantly East Bay Student Nursing Association, Nursing Department, PaCE, and Osher Lifelong Learning requested events & activities.
Temporary Office Support Pool CSUEB JobsTemporary Office Support PoolCaliforniaIn compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html . Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
Sr. Office Administrator/Event Planner Alicia CoronaSr. Office Administrator/Event PlannerMilpitas, CA, California$38–$50 / hourBased primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination. In addition to advanced administrative support, the Office Administrator plays a key role in shaping and strengthening administrative operations across locations.