Executive Assistant - Neonatology Penn MedicineExecutive Assistant - NeonatologyPhiladelphia, PALocation: Hospital of the University of Pennsylvania- 3400 Spruce St (Occasional Team Meetings at Children's Hospital of Philadelphia (CHOP) - 3401 Civic Center Blvd). S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.
Senior Executive Assistant Rhoads Industries IncSenior Executive AssistantPhiladelphia, PAThe Senior Executive Assistant provides high-level administrative support to the Chief Operations Officer by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Rhoads' capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‐of‐the‐art resources and a 100+ year legacy of leadership.
Pursuits Specialist DAVIS ConstructionPursuits SpecialistPhiladelphia, PennsylvaniaCoordinates proposal response and team assignments; supports proposal development and writing; writes and edits proposal narratives; and serves as proposal liaison to all Market Sector groups. Expert organizational and time management skills to coordinate projects and people, prioritize and track multiple projects simultaneously, and meet critical deadlines.
Senior Executive Assistant Glenmede CorpSenior Executive AssistantPhiladelphia, PAAll resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede. Contribute to department and firm-wide initiatives that improve capabilities, address business needs, enhance the employee and client experience, and streamline processes.
Special Events and Project Coordinator University of PennsylvaniaSpecial Events and Project CoordinatorPhiladelphia, PA$55,962–$61,000 / yearPartnering with the Special Events team in the Office of the President, this position is responsible for organizing and supporting the participation and engagement of OUS and University leadership (Trustees and volunteer leaders) in ceremonial events such as Commencement, the Honorary Degree Dinner, Convocation, Inauguration, special programs, and peer institution inaugurations. Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
Executive Assistant Bristol-Myers Squibb CoExecutive AssistantPrinceton Pike, NJ$60,693–$73,546 / yearBased on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the Head of Commercial and Business Operations and the Commercial Leadership Team.
Executive Assistant Addison GroupExecutive AssistantWayne, Pennsylvania$35–$40 / hour2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role. Serve as a primary point of contact between executives and internal teams, clients, and external partners.
Digital Content Coordinator Greenberg TraurigDigital Content CoordinatorPhiladelphia, PennsylvaniaExcellent organizational, prioritization, and time management skills, with the ability to manage multiple projects and competing with the ability to follow projects from intake through publication rather than simply completing assigned tasks. Coordinates, edits, and manages content submitted for the firm's primary internal newsletter, ensuring all content is timely, accurate, inclusive, well written, and properly formatted for weekly publication.
Sales Support Proposal Specialist AprioSales Support Proposal SpecialistPhiladelphia, PAAprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services. This is a hands-on role in which the person will work with client-facing deal owners across the firm to improve sales results by developing attractive, high-quality meeting materials and proposals in a timely manner.
Part Time Research Coordinator Temple UniversityPart Time Research CoordinatorPhiladelphia, PennsylvaniaThis person will serve as the primary coordinator for multiple concurrent research projects, managing project coordination, project strategy development, study implementation, Institutional Review Board (IRB) submissions and renewals, regulatory compliance, data management, manuscript development, publication submission, grant preparation, and research timelines. The Research Coordinator will proactively monitor project progress, identify barriers to completion, coordinate investigators, collaborators, trainees, and research personnel, and facilitate the timely completion of manuscripts, presentations, grant applications, regulatory submissions, and other scholarly activities.
Executive Assistant to the Managing Director A Second Chance IncExecutive Assistant to the Managing DirectorPhiladelphia, PAThis position is responsible for coordinating executive activities, managing schedules and communications, supporting compliance and audit-related activities, assisting with strategic initiatives and special projects, and ensuring the efficient operation of executive and office functions. Coordinate performance reports, dashboards, operational metrics, staffing trackers, budgets, compliance reports, and executive presentations for leadership, Executive Team, Board, and external partners.
Executive Assistant ATS CorpExecutive AssistantWarminster, PAHowever, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. This role is ideal for a professional who thrives in a fast-paced environment, excels at managing priorities and confidential information, and enjoys being a trusted partner to executive leadership.
Web Content Manager Temple UniversityWeb Content ManagerPhiladelphia, PennsylvaniaAs a member of SMC and the Web Collaboration Center (WCC) at Temple, the web content manager plays a central role in maintaining a dynamic and effective online presence for Temple University websites. In addition to maintaining regular website updates, the incumbent will collaborate closely with the Director of Web Content Strategy and WCC colleagues to evolve use of the university's Drupal framework and component library.
Proposal Development Manager - Remote Compass Group USA IncProposal Development Manager - RemoteChesterbrook, PARemote$90,000–$105,000 / yearESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.
NewCommunication and Change Management Associate Marsh McLennanCommunication and Change Management AssociatePhiladelphia, PennsylvaniaCoordinate appropriate reviews (compliance, technical, editorial, client, vendor, etc.) and resolve complex and unique issues raised during the review process to ensure accuracy and effectiveness of the materials, escalating difficult issues to project managers and senior consultants as appropriate. In addition, you will gain exposure to multiple practice areas, including workforce rewards, talent strategy and HR transformation, through research and analysis of business strategy, compensation trends, global expansion, and career management best practices.
ADMINISTRATIVE ASSISTANT Integrated Resources, IncADMINISTRATIVE ASSISTANTWest Chester, PennsylvaniaContractorResponsibilities: Provide administrative support for Biologics CMC senior staff including but not limited to: a) Day to day support for the Biologics Manufacturing Facility as well as Process Development scientific staff b) Coordinate travel arrangements and prepare expense reports in iExpense. We are looking for a level of flexibility that might not be as good of a fit for an administrative professional with set expectations that come from years of experience in a traditional Admin Assistant role.
Pursuits & Directories Sr Manager DLA Piper LLP (US)Pursuits & Directories Sr ManagerPhiladelphia, PA$149,276–$227,465 / yearActs as project manager throughout the pitch and proposal response lifecycle including, but not limited to: facilitating opportunity assessments; tracking opportunities; developing project plans; organizing and conducting kick-off calls with lawyers and colleagues; gathering and drafting relevant content; coordinating with client pricing, BD and other business professional colleagues; incorporating competitive intelligence to tailor responses; and ensuring high quality/error free proposals are submitted. 10+ years' relevant experience includes directing the project management and development of RFP responses in a professional services environment; possessing a thorough understanding of the proposal process in a competitive professional services marketplace; and having demonstrated experience managing several concurrent projects under tight deadlines.
Disputes Pursuits & Directories Manager DLA PiperDisputes Pursuits & Directories ManagerPhiladelphia, PA$136,298–$189,199 / yearActs as project manager throughout the pitch and proposal response lifecycle including, but not limited to: conducting opportunity assessments; tracking opportunities; developing project plans; organizing and conducting kick-off calls with lawyers and colleagues; gathering and drafting relevant content; coordinating with client pricing, BD and other business professional colleagues; incorporating competitive intelligence to tailor responses; and ensuring high quality/error free proposals are submitted. 8 years' relevant experience includes directing the project management and development of RFP responses in a professional services environment; possessing a thorough understanding of the proposal process in a competitive professional services marketplace; and having demonstrated experience managing several concurrent projects under tight deadlines.
Executive Assistant Acelero Learning CamdenExecutive AssistantPhiladelphia, PAWhat You'll Do: Performs daily administrative duties such as answering and screening telephone calls, taking messages, sorting and distributing incoming mail and faxes, copying and collating, and other routine duties necessary to assist senior personnel and departmental management. Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrens inherent potential and their achievement in school and life.
PROPOSAL DEVELOPMENT MANAGER - REMOTE Compass Group North AmericaPROPOSAL DEVELOPMENT MANAGER - REMOTEChesterbrook, PARemote$90,000–$105,000 / yearESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.