UNKNOWN

FEED

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The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Clearance Level – Active Secret Clearance Required to be considered for this roleAdministrative Support Specialist Tasks and Duties:<ul><li>Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employees.</li><li>Support the preparation of budget reports.</li><li>Provide note-taking and administrative support for conferences and meetings.</li><li>Prepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needs.</li><li>Issue and manage building badges, control identification badges, and keys for assigned personnel.</li><li>Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.</li><li>Maintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasks.</li><li>Assist in researching and ordering office supplies and basic materials.</li><li>Manage and organize correspondence for assigned components.</li><li>Support vehicle officer in maintaining office vehicles and driving government vehicles when required.</li><li>Maintain and update travel and leave schedules for leadership.</li><li>Answer phone messages and forward appropriate messages to relevant parties.</li><li>Update and submit briefing slides for release approval when applicable.</li><li>Organize and schedule regular Teams meetings for leadership and staff.</li><li>Track and manage BI inventory, including equipment and vehicles.</li><li>Update recruitment calendars, including the external website.</li><li>Format and update the Recruitment and Retention Plan as needed.</li><li>Assist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the event.</li><li>Draft and send communication to candidates and applicants.</li><li>Coordinate with event planners for the Summer Intern Recognition ceremony.</li><li>Manage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual Ceremony.</li><li>Schedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacancies.</li><li>Review HCMO Policies for grammatical accuracy before preparing them for the Director's signature.</li></ul>Administrative Support Specialist Qualifications and Requirements:<ul><li>High school diploma or equivalent.</li><li>Two years of relevant administrative and technical support experience.</li><li>Active Secret Clearance</li><li>Strong oral and written communication skills, with a good command of the English language.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.</li><li>Strong organizational skills with the ability to prioritize and manage multiple tasks.</li><li>Excellent attention to detail and ability to handle confidential information.</li></ul>Preferred Skills:<ul><li>Experience working with budget preparation and travel-related reports.</li><li>Experience in event planning and coordination.</li><li>Familiarity with applicant tracking systems.</li><li>Knowledge of government or defense-related processes and procedures is a plus.</li></ul>About One Federal Solution: One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.

One Federal Solution is a Service-Disabled Veteran-Owned Small Business (SDVOSB), Certified 8a &#38; Small Disadvantaged Business located in the Washington DC Metropolitan area. Our areas of expertise are Support Services, Information Technology, Professional Support Services and Professional Training.

			One Federal Solution specializes in developing and implementing solutions to your IT challenges. Our formula for success is simple: we deliver high quality products and services by exceeding industry standards. We maintain a trained staff of Professional Consultants who have the expertise to execute creative and effective solutions to our clients' IT challenges.

One Federal Solution

Administrative Support Specialist

Administrative Skills

Applicant Tracking System

Budget Management

Budget Reporting

Budgeting

Business Intelligence

Calendar Management

Communication Skills

Conferences

Defense Intelligence

Detail Oriented

Disability Accommodations

Employee Retention

English Language

Establish Priorities

Event Management

Government

High School Diploma

Human Resources Management

Intelligence Agencies

Inventory Management

Job Fairs

Leadership

Mail Processing

Mergers and Acquisitions

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Order Supplies

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Professional Services

Property Management

Public Affairs

Purchasing/Procurement

Secret Clearance

Small Business

Spreadsheets

Systems Administration/Management

Technical Support

Telephone Skills

Training/Teaching

Vehicle Driving

Web Design

Writing Skills

Workable

HOUR

Our On-Site Restaurant, Salt & Sips, is the perfect location for guests to unwind, enjoy one of our specialty cocktails or frozen drinks and dine inside or outside on our pool deck. The Springhill Suites Orange Beach, managed by Vista Host Management & Development Company, is located on Perdido Beach Boulevard directly across from the Gulf of America.

POSITION TITLE: Guest Service Representative REPORTS TO: Guest Service Manager / Assistant General Manager / General ManagerABOUT Springhill Suites Orange BeachThe Springhill Suites Orange Beach, managed by Vista Host Management & Development Company, is located on Perdido Beach Boulevard directly across from the Gulf of America.  Our hotel features 120 all-suite accommodations, complimentary breakfast, and an outdoor resort style heated pool. The hotel is perfect for families, groups and individual travelers. Our On-Site Restaurant, Salt & Sips, is the perfect location for guests to unwind, enjoy one of our specialty cocktails or frozen drinks and dine inside or outside on our pool deck. POSITION SUMMARYThe Guest Service Representative is responsible for all guest interactions at the front desk, including registration, marketplace, departure processing, and communication of hotel services. This role requires a high level of customer focus, providing an opportunity for an engaging and outgoing personality to create positive guest experiences. Duties also include processing payments and responding to guest inquiries, while following all procedures set by management. This position requires consistent weekend availability and a mix of shifts.  WHO IS THIS POSITION FOR?The Guest Service Representative role is best suited for someone who:<ul><li>Enjoys engaging with guests and has a friendly, outgoing personality.</li><li>Has strong communication skills and a passion for delivering excellent customer service.</li><li>Is adaptable, able to handle multiple tasks, and can maintain a positive attitude in a fast-paced environment.</li><li>Takes ownership of guest experiences, ensuring they are pleasant and accommodating.</li></ul>WHY JOIN OUR TEAM?<ul><li>Competitive hourly pay with opportunities for performance-based incentives.</li><li>Vacation / Sick / Bereavement / Holiday Pay.</li><li><ul><li>Health/Vision/Dental Insurance.</li><li>Life / STD Insurance.</li><li>401k.</li><li>Employee Discounts (Brand Hotels & Company Hotels).</li><li>Free, Third-Party Employee Assistance Program (personal and professional).</li><li>Opportunities for growth within Vista Host’s expanding portfolio.</li></ul>DUTIES AND RESPONSIBILITIES<ul><li>Provide exceptional customer service to all hotel guests, making their stay as comfortable and enjoyable as possible while achieving team and brand goals.</li><li>Perform quality assurance (QA) requirements for the front office department. </li><li>Ensuring  Vista Host call shop standards are adhered to at all times. </li><li>Ensure compliance with hotel policies, procedures, and relevant ordinances regarding personnel, security, cash handling, guest relations, and safety.</li><li>Remain highly visible and readily available for guests, taking initiative to offer assistance or answer questions.</li><li>Adhere to hotel credit policies, including credit card authorization, direct bill accounts, cash payments, and incidental deposits.</li><li>Manage guest complaints, taking ownership to resolve issues and ensure superior guest satisfaction.</li><li>Greet, register, suggestively sell (and upsell), issue room keys, and assign rooms in a friendly and efficient manner.</li><li>Ensuring Marketplace items are stocked upon completion of your shift. </li><li>Provide information about the hotel, amenities, local dining, attractions, and travel directions.</li><li>Accurately check out guests and communicate departures to housekeeping.</li><li>Make, confirm, and cancel reservations via telephone, computer, and written communication.</li></ul></li></ul>

Administration Jobs in Foley, AL

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Administration Jobs in Foley, AL

Administrative Support Specialist One Federal Solution

Guest Service Representative---Part Time Springhill Suites by Marriott Orange Beach

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