OTHER

FEED

UNKNOWN

Office Manager (Advanced) will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. o Acceptable substitute: AA and 6 years’ experience in administrative/business field -OR- HS Diploma or equivalent and 10 years’ administrative/business field.

YEAR

Overview:
<p style="margin:0px"><strong>Summary:</strong></p><p style="margin:0px"><br/>Office Manager (Advanced) will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. Ability to work independently or leading teams to solve problems and have experience with DoD support. Capable of providing daily supervision and direction to support teams.</p><p style="margin:0px"><br/><strong>Essential Duties and Responsibilities:</strong></p><p style="margin:0px"><br/>• General Administrative Support<br/>• Access Control<br/>• Travel Support<br/>• Correspondence Support<br/>• Correspondence Management Support<br/>• Meeting Support<br/>• Meeting Attendance<br/>• Support in Communicating Policy and Guidance<br/>• Monitor Training and Education<br/>• Support the In-Processing of Functional Matrix Staff<br/>• Command Suite Receptionist<br/>• Other duties as assigned</p><p style="margin:0px"><br/><strong>Experience, Education, and Licensure</strong></p><p style="margin:0px"><br/>• BA/BS and 4 years' experience in administrative/business field</p><p style="margin:0px">o Acceptable substitute: AA and 6 years’ experience in administrative/business field -OR- HS Diploma or equivalent and 10 years’ administrative/business field.<br/>• 3 years' experience executing and leading tasks associated with mid-executive <br/>level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration. <br/>• Expert preparing, reviewing and coordinating executive level correspondence. <br/>• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures. <br/>• Expert in training and advising junior administrative assistants on all matters pertaining to administrative support provided to the Agency. <br/>• Expert in government records and database management process and procedures. <br/>• Expert in government travel processes and systems. <br/>• Expert in developing and maintaining administrative schedules including electronic schedules and calendars. <br/>• Expert in government correspondence handling procedures. <br/>• Proficient working with government task management systems. <br/>• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead). <br/>• Proficient working with government time-management procedures and systems. <br/>• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint. <br/>• Excellent communication skills to include phone, office etiquette, and written skills</p><p style="margin:0px"><br/><strong>Reasonable Accommodations</strong></p><p style="margin:0px"><br/>Reasonable accommodation may be made to enable individuals with disabilities to <br/>perform the following essential functions.</p><p style="margin:0px"><br/><strong>Supervisor Responsibility</strong></p><p style="margin:0px"><br/>None.</p><p style="margin:0px"><br/><strong>Work Environment</strong></p><p style="margin:0px"><br/>• All work is performed on-site in accordance with DOD/MDA Policies, Directives,<br/>and Processes<br/>• Work is performed indoors with some potential risks to safety and health hazards<br/>related to electronics.</p><p style="margin:0px"><br/><strong>Physical Requirements</strong></p><p style="margin:0px"><br/>• May require lifting up to 25 pounds.<br/>• Requires visual acuity to use a keyboard and monitor.</p><p style="margin:0px"> </p><p style="margin:0px"><strong>Travel</strong></p><p style="margin:0px"> </p><p style="margin:0px">Some travel may be required.</p><p style="margin:0px"><br/><strong>Work Authorization/Security Clearance</strong></p><p style="margin:0px"><br/>DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret <br/>clearance. U.S. Citizenship is required.</p><p style="margin:0px"><br/><strong>Additional Qualifying Factors:</strong></p><p style="margin:0px"><br/>Must have the ability to obtain and maintain a security clearance. In addition, a <br/>satisfactory background screening, negative drug test, positive references and proof of <br/>identity and legal authorization to work in the United States are required.</p><p style="margin:0px"> </p><p style="margin:0px">As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength <br/>lies in our people. Discrimination and all unlawful harassment, including sexual <br/>harassment, in employment is not tolerated. We encourage success based on our <br/>individual merits and abilities without regard to race, color, religion, national origin, <br/>gender, sexual orientation, gender identity, age, disability, marital status, citizenship <br/>status, military status, protected Veteran’s status or employment</p>

Salary:
$50k+

The Tatitlek Corporation

Office Manager ( Advanced)

Access Authorization

Access Control

Administrative Skills

Calendar Management

Communication Skills

Database Administration

DoD Secret Clearance

Government

Keyboards

Mail Processing

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Product Family

Microsoft Word

Military

Office Management

Problem Solving Skills

Records Management

Safety/Work Safety

Security Clearance

Team Lead/Manager

Telephone Skills

Time Management

United States Citizen

United States Department of Defense (DoD)

Writing Skills

[AW]-iCims

GaN is seeking a reliable, well-organized Office Manager responsible for ensuring the smooth operation of the office by managing administrative tasks, coordinating schedules, and maintaining organizational efficiency. Geeks and Nerds is an innovative technology company that encourages ingenuity, defies the norm, fosters teamwork, and defines the future for our community and nation.

<p>Wanted - Big Brains & Huge Hearts: We are looking for creative and passionate geeks, nerds, thinkers, tinkerers, and builders. Geeks and Nerds is an innovative technology company that encourages ingenuity, defies the norm, fosters teamwork, and defines the future for our community and nation. Come join the company that develops innovative solutions that makes a positive difference in our community and nation. Join a company of significance <br/><br/>GaN is seeking a reliable, well-organized Office Manager responsible for ensuring the smooth operation of the office by managing administrative tasks, coordinating schedules, and maintaining organizational efficiency. This role combines secretarial duties with office management responsibilities, requiring excellent organizational, communication, and multitasking skills. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of administrative and operational tasks. This position requires a high level of confidentiality, organization, professionalism, and timeliness. Additionally, this person must demonstrate initiative and the ability to prioritize and to work efficiently with minimal supervision on all assignments. <br/><br/>Responsibilities: <br/><br/></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for executives </li><li>Prepare and edit correspondence, reports, presentations, and other documents </li><li>Support various operational areas of the company with clerical tasks to include maintaining personnel files in compliance with applicable legal requirements. </li><li>Complete I-9 Verifications for new hires </li><li>Coordinate with outside consultants to ensure tasks are tracked and completed in a timely manner </li><li>Coordinate and manage special projects as assigned, including research and data collection. </li><li>Maintain confidentiality in all aspects of staff and company information </li><li>Answer and direct phone calls, emails, and inquiries in a professional manner </li><li>Maintain filing systems, both physical and digital, ensuring easy access to records </li><li>Arrange travel and accommodation(s) for executives, as needed </li><li>Prepare agendas and take minutes during meetings </li><li>Day-to-day inventory life-cycle management, including but not limited to shipping, receiving, distribution, and documentation </li><li>Retrieval and distribution of mail and packages </li><li>General supply vendor management </li><li>Ensure the office environment is clean, organized, and conducive to productivity. </li><li>Manage office supplies and inventory </li><li>Plan and organize company meetings and training sessions as requested by executives. </li><li>Coordinate events for company including tradeshows, community involvement, and company-sponsored events </li><li>Accept deliveries, greet/meet guests and register per requirements, ensuring professional experiences </li><li>Coordinate communication between the office and external stakeholders, as needed/requested by executives </li><li>Assist in the management of social media accounts to represent the company brand. </li><li>Other duties as assigned. </li></ul>Required Qualifications: <ul><li>High School Diploma or equivalent </li><li>5+ years of administrative, office management experience </li><li>Self-starter with initiative, forward thinking, and proactive problem-solving skills </li><li>Ability to pick up tasks quickly and on the fly. </li><li>Skills in database management, data analysis and record keeping </li><li>Excellent verbal, analytical, interpersonal, organizational, and written communication skills </li><li>Ability to prioritize multiple tasks seamlessly. </li><li>Ability to handle confidential information with a high level of professionalism and discretion. </li><li>Ability to meet deadlines and achieve high-performance goals. </li><li>Meticulous attention to detail and accuracy. </li><li>Strong problem-solving abilities and proactive attitude. </li></ul>Desired Qualifications: <br/>• Associate or bachelor's degree in business administration or a related field <br/>• Experience working with busy executives. <br/>• Problem-Solving: Ability to anticipate and resolve issues efficiently <br/>• Attention to Detail: Ensures accuracy in all administrative tasks <br/>• Interpersonal Skills: Builds positive relationships with staff, clients, and vendors <br/>• Adaptability: Thrives in a fast-paced environment and handles change effectively <br/><br/>Special Requirements: <ul><li>Must be a U.S. citizen. </li><li>Must possess a valid driver's license. </li></ul><br/><br/>GaN Corporation is an Equal Opportunity Employer. We are pleased to consider all qualified applicants for employment without regard to race, color, gender, sexual orientation, gender identity, religion, national origin, age, marital status, veteran status, disability, genetic information, or any other legally protected classifications. GaN Corporation participates in E-Verify.

Geeks and Nerds

Office Manager

Administrative Management

Analysis Skills

Business Administration

Customer Relations

Data Analysis

Data Collection

Detail Oriented

Documentation

Driver's License

Employee Relations

Establish Priorities

Event Management

File Maintenance

High School Diploma

Interpersonal Skills

Meeting Minutes

Multitasking

Operational Support

Organizational Skills

Performance Management

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Project/Program Management

Record Keeping

Regulatory Compliance

Regulatory Requirements

Shipping/Receiving

Social Media

Systems Maintenance

Team Player

Trade Shows

Travel Planning

Vendor/Supplier Management

Hire Recruits

Additionally, the Regional Facilities and Physical Security Manager will assist with managing Facilities and Physical Security vendors and contractors, including maintaining records and contracts, ensuring permits and required insurance are in place, coordinating project activities, and providing scheduling support. To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

<div><p class="paragraph"><b>Summary</b></p><div class="paragraph"><div> </div><div>The <b>Regional Facilities and Physical Security Manager </b>oversee the enterprise-wide Physical Security controls and assists in the Facilities Management activities for Redwire’s office environments. This position will provide administrative support for our regional physical security systems, including access control, surveillance cameras, visitor intake, alarms, and other related systems. In addition, this role will assist with basic Facilities support across various locations to ensure a safe and efficient environment. The ideal candidate will be responsible for maintaining physical security protocols, addressing facility needs, and promoting a secure workplace.</div><div> </div><div>The Regional Facilities and Physical Security Manager will also work with the Workplace Operations team to help maintain the Redwire Health and Safety Program, policies, and practices with a goal in reducing risk of accidents in our working environments. This role will support and foster a culture of safety and accountability while ensuring compliance with all OSHA, federal/state/local laws and general industry standards. </div><div> </div><div>Additionally, the Regional Facilities and Physical Security Manager will assist with managing Facilities and Physical Security vendors and contractors, including maintaining records and contracts, ensuring permits and required insurance are in place, coordinating project activities, and providing scheduling support. General support, maintenance, and expansion of facilities will also be provided as needed. </div><div> </div><div> </div><div><b>Responsibilities</b></div><ul><li>Oversee the administration, installation, operation, and maintenance of security systems, including alarms, cameras, access control, intrusion detection, visitor intake system.</li><li>Develop and enforce security protocols, incident response procedures, and compliance with regulatory standards.</li><li>Monitor and analyze security system performance, ensuring timely upgrades, testing, reporting, and preventive maintenance.</li><li>Partner with internal stakeholders and external vendors to ensure consistent security coverage across all locations.</li><li>Ensure proper physical security measures are maintained during business hours by following established visitor registration procedures at all sites</li><li>Conduct and report on investigations into security incidents, implement corrective measures and work with local law enforcement and emergency services</li><li>Facility Support - Ensure that all facilities services and repair activities are effectively delivered, and facilities needs are met across multiple Redwire locations</li><li>Assist in preventative maintenance plans, and general building maintenance</li><li>Assist in space management, vendor contracts and services such as security and janitorial</li><li>Coordinate with vendors and contractors for facility upgrades and renovations</li><li>Provide project management support as needed</li><li>Ensure facilities meet safety, environmental, and regulatory requirements and proactively address compliance issues. Advise sites and business units of safety best practices.</li><li>Serve as a point of contact for security-related inquiries from employees and stakeholders</li><li>Assist Redwire sites in managing and maintaining visitor intake and physical security</li><li>Assist with new employee badging, building access control, and onboarding</li><li>Work closely with the regional management team to assess security needs and implement effective solutions</li><li>Evaluate cost-saving opportunities while maintaining high standards of safety and security.</li><li>Provide regular reports to leadership on system performance, facility conditions, and key metrics</li><li>Some travel may be required to various regional locations for site assessments and coordination</li><li>Other duties as assigned</li></ul><div> </div><div><b>Ideal Experience</b></div><ul><li>Bachelor’s degree with 5 or more years of experience, with a minimum of 2 or more years’ in physical security & facilities management (manufacturing, R&D, etc) Willing to consider relevant experience in lieu of degree.  </li><li>Strong technical knowledge of physical security platforms, facilities management, and best practices in industry trends</li><li>Proven experience in security administration or facilities management, with a focus on physical security systems</li><li>Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment</li><li>General building knowledge (HVAC systems, electrical systems)</li></ul><div> </div><div><b>Desired Skills</b></div><ul><li>Familiarity with security systems, access controls systems (especially w/ Verkada)</li><li>Experience preparing emergency action plans and facilitating audits and risk assessments</li><li>Excellent communication and interpersonal skills</li><li>Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously while maintaining attention to detail</li><li>Attention to detail and strong organizational skills</li><li>Experience in managing multiple facilities and projects</li><li>Preferred Certifications: CPP (Certified Protection Professional), PSP (Physical Security Professional), FMP (Facilities Management Professional), or CFM (Certified Facility Manager) preferred</li><li>Proficiency in MS Excel, PowerPoint, security software platforms, and facility management software</li></ul></div></div><div> </div><div><b>Grow with us as we innovate the next generation capabilities for a new era of space exploration!  We offer a highly competitive benefits package along with a commitment to our core values of Integrity, Innovation, Impact, Inclusion, and Excellence. </b></div><div> </div><div><div><b><i>Don’t meet every single requirement above? No worries.  We want people who can grow, collaborate and build a stronger team.  We strive to build a diverse and inclusive culture, so if you’re excited about this job posting, we encourage you to apply. You may be just the right candidate for this or other roles.</i></b></div></div><div><div> </div></div><div>Redwire is an Equal Opportunity Employer; employment with Redwire is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.<br/>
 </div><div><i>All offers of employment at Redwire are contingent upon clear results of a thorough background check and your ability to provide proof of eligibility to work in the US.  Note that some positions will also require US citizenship or ability to obtain a security clearance due to requirements of a classified program.</i></div><div> </div><div>To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR<a href="https://www.justice.gov/crt/8-usc-1324b-unfair-immigration-related-employment-practices" rel="nofollow"> Click Here</a></div><div> </div>

Redwire Space

Facilities & Physical Security Manager (Supervisor, Workplace Services)

Background Investigation

Best Practices

Building Renovation

Computer Security

Contract Management

Cost Control

Electrical Engineering

Emergency Planning

Emergency Services

Facilities Management

Facilities and Maintenance

Facility Management Software

HVAC

Incident Response

Industry Standards

Industry/Trade Analysis

Insurance

Intrusion Detection Systems

Law Enforcement

Leadership

Maintain Compliance

Maintenance Services

Manufacturing

Metrics

Needs Assessment

OSHA

Onboarding

Performance Analysis

Physical Security

Preventative Maintenance

Procedure Development

Project/Program Coordination

Property Maintenance

Regulations

Reporting Skills

Research & Development (R&D)

Risk Analysis

Risk Management

Safety Compliance

Safety Standards

Security Analysis

Security Infrastructure

Security Monitoring

Security Protocols

Security Software

Site Evaluation

State Laws and Regulations

Surveillance

Systems Analysis

Team Building

Willing to Travel

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Part-Time | Onsite | Huntsville, AL Vision Centric, Inc. is seeking a highly organized and detail-oriented Office Administrative Assistant to support daily administrative operations and divisional business activities. This position serves as a key administrative resource for leadership, program managers, and staff while ensuring smooth office operations and compliance with organizational procedures.

Office Administrative Assistant  <br/>
Part-Time | Onsite | Huntsville, AL
<p>Vision Centric, Inc. is seeking a highly organized and detail-oriented Office Administrative Assistant to support daily administrative operations and divisional business activities. This role provides comprehensive administrative support including timekeeping, scheduling, office management, and executive support.</p><p>The ideal candidate is a proactive professional who thrives in a fast-paced environment and can manage multiple priorities while maintaining accuracy, professionalism, and discretion. This position serves as a key administrative resource for leadership, program managers, and staff while ensuring smooth office operations and compliance with organizational procedures.</p><br/><br/>
KEY RESPONSIBILITIES:<br/><br/><strong>Administrative & Office Support</strong><ul><li>Support the day-to-day administrative operations of the office.</li><li>Coordinate and schedule meetings, including calendar management and logistical arrangements.</li><li>Route documents for review and approval.</li><li>Maintain professional communications with internal stakeholders and staff.</li><li>Provide general administrative and clerical support as needed to support divisional operations.</li><li>Perform additional administrative services related to assigned duties.</li><li>Answer phones, take messages, and prepare conference room for meetings.</li><li>Maintain organized records and office documentation.</li></ul><strong>Cross-Department & HR Support</strong><ul><li>Provide administrative support across multiple departments as operational needs arise. </li><li>Assist the Human Resources team with general administrative tasking including compliance, research, document preparation and recruiting support activities. </li><li>Support recruiting efforts such as coordinating interviews, tracking candidate information, and assisting with job positing administration. </li></ul><strong>Timekeeping & Payroll Support</strong><ul><li>Serve as the timekeeper responsible for reviewing and verifying employee time and attendance records in the automated payroll system.</li><li>Maintain a high level of accuracy and compliance with payroll policies and procedures.</li></ul>
EDUCATION AND EXPERIENCE: <br/><br/><strong>Education: </strong>High School Diploma or equivalent.<br/><strong>Experience: </strong>Minimum of two (2) years of administrative or office support experience. Experience in  timekeeping/payroll support in a government operational setting is preferred. <br/><br/>
SKILLS AND QUALIFICATIONS:
<ul><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Strong computer and data entry skills.</li><li>Experience maintaining accurate records and performing detailed administrative tasks.</li><li>Excellent written and verbal communication skills.</li><li>Strong problem-solving and conflict resolution abilities.</li><li>High level of attention to detail and organizational skills.</li><li>Ability to manage multiple priorities and maintain accuracy in a fast-paced environment.</li></ul><br/><br/><br/>
Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates,  employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance! <br/><br/>
To Apply:<br/>
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

Administration Jobs in Huntsville, AL

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Administration Jobs in Huntsville, AL

Office Manager ( Advanced) The Tatitlek Corporation

Office Manager Geeks and Nerds

Facilities & Physical Security Manager (Supervisor, Workplace Services) Redwire Space

Office Administrative Assistant (Part Time) Vision Centric Inc.

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