Executive Secretaries and Administrative Assistants Penda Aiken, IncExecutive Secretaries and Administrative AssistantsManhattan, NYThe ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager, preferably within an NYC-based agency or corporate setting.
Admin Administrative Assistant STAFF TODAYAdmin Administrative AssistantNew York, NYa high school diploma (or equivalent), two-year minimum experience working in a professional office setting, excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel), the ability to enter data into, and extract data from, electronic databases, the ability to work independently and on a team with different personalities, the ability to handle multiple, shifting priorities, good organizational skills, including an ability to organize information into reports. Job Duties: Must be able to provide high-level admin support by: answers phone calls concerning policy or procedure and directing them to appropriate staff, setting up and coordinating meetings for senior staff, receive and process mail, fax documents and photocopying as needed, maintain paper and electronic filing systems.
Administrative Assistant Penda Aiken, IncAdministrative AssistantManhattan, NYThe ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Our client, a well-known agency, is seeking a sharp, highly organized, and proactive Executive/Administrative Assistant to join our team in New York City.
Admin Computer Support Specialist STAFF TODAYAdmin Computer Support SpecialistJamaica, NYJob Description - Computer Operator - Nursing Department: Monitor and control electronic computer and peripheral electronic data processing equipment to process. Health Advocates Network is currently seeking a Computer Operators to work at a facility in Jamaica, NY.
Admin Greeter/Screener STAFF TODAYAdmin Greeter/ScreenerBrooklyn, NYHealth Advocates Network is currently seeking a Greeter to work at a facility in Brooklyn, NY. You may fax a copy of your most recent resume to 877-858-623.
BILLING COORDINATOR The Custom Group of CompaniesBILLING COORDINATORNew York, NYPull information from approved systems and rate sheets (no independent judgment or rate setting required). PRP (pricing review process) –Enter new pricing arrangements for clients/matters.
Administrator, Neurology Tal HealthcareAdministrator, NeurologyBronx, NY$250,000–$250,000This senior leadership role is designed for a highly experienced healthcare administrator with a proven track record in managing complex academic, research-oriented, and clinical services within a dynamic hospital system. Reporting directly to the Department Chair, this key leadership role acts as a strategic partner, collaborating with Vice Chairs, Program Directors, faculty, clinicians, research staff, and administrative teams.
Executive Assistant Beacon Hill Staffing Group, LLCExecutive AssistantNew York, New York$45–$45 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, an investment bank focused in the technology sector, is seeking a temporary Executive Assistant for an open-ended assignment starting June 3rd or 4th while they identify a permanent candidate.
Communications Project Manager - I (Assistant) Johnson Service GroupCommunications Project Manager - I (Assistant)Rahway, NJThis hands-on, strategic position offers a unique opportunity to influence the future of our content ecosystem, working closely with cross-functional teams to streamline workflows, optimize platforms, and drive impactful improvements in our promotional review landscape. Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 35 years of experience investing in people and companies.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)New York, NY$18–$20 / hourManage incoming and outgoing mail, including scanning, faxing, emailing, and document uploads for various requests (including FOIL). By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners.
Receptionist (On-site) HEPCO, Inc.Receptionist (On-site)Jamaica, NY$18–$20 / hourThis role involves performing routine clerical and administrative tasks, serving as the first point of contact for visitors and callers, and ensuring smooth day-to-day front office operations. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners.
Medical Secretary (On-site) HEPCO, Inc.Medical Secretary (On-site)Jamaica, NY$20–$23 / hourIf you have strong administrative skills, attention to detail, and are comfortable working with medical terminology and records, this is a solid opportunity to support daily operations in a healthcare setting. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners.
Sr Receptionist & Switchboard LancesoftSr Receptionist & SwitchboardShort Hills, NJ$22Job Description:The role consists of typical receptionist duties including answering the phones, responding to emails, greeting guests, booking and maintaining the conference room schedule, and ordering food/catering for meetings. There will also be some light administrative tasks required including entering invoices and occasional work within Microsoft Excel.
Receptionist LancesoftReceptionistBerkeley Heights, NJ$20Responsibilities include greeting incoming guests, messaging Executive Assistants via Microsoft Teams when their guests arrive, keeping the front desk area clean, assisting the mail services team with daily reports, and other office duties. The hiring manager is looking for someone with a strong background in Microsoft Word, Excel and Teams skills as well as the ability to assist with small office projects.
Children's Phys Ed Instructor Administrator The Little Gym of WayneChildren's Phys Ed Instructor AdministratorWayne, NJWe are seeking a Parent-Child and Children’s Gymnastics Instructor / Program Administrator to join our team in a salaried position (30–35 hours per week). If you’re ready to grow with a fun, high-energy team while making a meaningful impact in the lives of children and families, we’d love to hear from you!
Daycare Office Assistant Primrose School of Berkeley Heights & New ProvidenceDaycare Office AssistantBerkeley Heights, NJ$17–$18 / hourThe Primrose School of Berkeley Heights is a private preschool providing a premier educational childcare experience with year-round programs for Infants through Kindergarten. If you’re looking for more than a daycare and are passionate about helping children, teachers, and families thrive, we’d love to meet you.
Receptionist - State Farm Agent Team Member Michael Cracchiola - State Farm AgentReceptionist - State Farm Agent Team MemberCarle Place, NYBefore becoming an agent with State Farm, I worked at a State Farm agency, which gave me valuable experience and insight into what it takes to build and run a successful office. Our agency offers PTO, production-based quarterly bonuses, a Simple IRA, and a fun, team-oriented environment that includes birthday lunches and holiday parties.
Remote - Intake Specialist - Personal Injury (Part-Time - 2 Positions) HACH & ROSE, LLPRemote - Intake Specialist - Personal Injury (Part-Time - 2 Positions)New York, NYRemote$24–$26 / hourOne of New York’s top personal injury firms seeks an experienced Spanish speaking Intake Specialist with immediate availability. · Must have 1+ years of work experience in a personal injury law firm and complete knowledge of opening personal injury files.
Front Desk Associate Pro-fit Management GroupFront Desk AssociateWAYNE, NJThe Member Experience Associate (Front Desk) is responsible for the entire Member Experience, you will be the face of the club; you are the person a member sees when he or she first walks in. Ideal candidates for the Member Experience Associate position will possess the following: A deep-down passion for helping others.
Warranty Painter Specialist CertaPro Painters of Westchester, NY and Southern CTWarranty Painter SpecialistBedford Hills, NYDuring slower periods or downtime, this role will also assist with miscellaneous field tasks, punch list items, shop organization, small maintenance projects, and other operational support duties as assigned. This role is responsible for assessing and resolving warranty-related issues for residential and commercial painting projects.
Client Care Coordinator/Advocate RELIVE Health Warren and Florham ParkClient Care Coordinator/AdvocateWarren, NJThe Client Advocate is responsible for client relationship management, servicing clients through follow-up practices and identifying opportunities for upselling or cross-selling additional services or treatments, while offering personalized solutions tailored to each client’s needs. The Client Care Coordinator, known in the Relive organization as a Client Advocate, is responsible for educating and producing the sale of wellness, regenerative services, and treatment plans to clients.
Office Coordinator Avantier Inc.Office CoordinatorNorth Plainfield, NJAt Avantier, you won’t just “have a job”—you’ll work on real, cutting-edge technology that’s used in the real world. We’re a global photonics company (25+ years strong) specializing in custom optical design, engineering, and manufacturing.
Dental Front Desk Receptionist (+2 years experience required) Woo DentalDental Front Desk Receptionist (+2 years experience required)Jersey City, NJIf you want to feel challenged and inspired at work as dental front desk position, want more variety in your job and want to be a member of an amazing team; please send a resume telling us how you can be an asset to our practice, our patients and our team. If you answered with an enthusiastic YES to those questions, then you are exactly what we want as one of the faces of our new dental office and pillar of strength inside our team!
Administrative Assistant Coucouks LlcAdministrative AssistantBrooklyn, NY$52,000–$68,000 / yearWe are seeking an experienced, highly organized Administrative Assistant to provide operational and executive support to the owner of a growing CPA and construction business portfolio. This is an opportunity for a capable professional who thrives in fast-moving environments, enjoys solving operational challenges, and can confidently manage competing priorities across two dynamic industries.
Medical Secretary/Medical assistant ob/gyn SOUTH SHORE WOMENS MEDICAL ASSOCIATMedical Secretary/Medical assistant ob/gynRockville Centre, NYAs a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate.
Gym Front Desk Sculpt Fitness NJGym Front DeskKenilworth, NJAs the first point of contact for members and guests, you’ll play a key role in creating a welcoming, high-energy environment while delivering an exceptional member experience. At Sculpt Fitness, we live by our core values: Integrity, Dedication, Consistency, Experience, and Innovation — and we’re looking for team members who do the same.
Veterinary Receptionist Heart of Harlem Veterinary ClinicVeterinary ReceptionistNew York, NY$18–$24 / hourAt Heart of Harlem Veterinary Clinic, we are looking for a Veterinary Receptionist who brings warmth, professionalism, and great energy to the front of our clinic. We are a busy, community-based veterinary clinic in Harlem with wonderful clients, great patients, and a team that truly enjoys working together.
Mechanical Insulation Take-Offs and Estimating Assistant CBJ Management LLCMechanical Insulation Take-Offs and Estimating AssistantMorristown, NJJob Description: As a Mechanical Insulation Take-Offs and Estimating Assistant, you will be responsible for assisting in the preparation of take-offs and estimates for mechanical insulation projects. High school diploma or equivalent; additional technical training or coursework in mechanical insulation is a plus.
Senior Bilingual Office Coordinator Avantier Inc.Senior Bilingual Office CoordinatorNorth Plainfield, NJThe candidate must be highly responsible, meticulous, good with calculations, well-organized, able to multitask, and must able to read, write and speak both Chinese and English. · Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support.
Medical Receptionist AFC Urgent Care - ScarsdaleMedical ReceptionistScarsdale, NYPrepare the clinic for opening each day by reviewing the facility, opening all systems applications, and preparing new patient registration packets and required documents. Respond promptly to customer needs, provide excellent customer service, assist patients with follow-up appointments, and fulfill medical documentation requests.
SURGICAL COORDINATOR HESS SPINE AND ORTHOPEDICS LLCSURGICAL COORDINATORclifton, NJ$23–$27 / hourExcellent communication skills, both written and verbal, to effectively interact with patients, surgeons, and other healthcare professionals. - Communicate with patients, surgeons, and other healthcare professionals to ensure smooth and efficient scheduling process.
Medical Executive Assistant HESS SPINE AND ORTHOPEDICS LLCMedical Executive Assistantclifton, NJThis role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice.
Agent's Executive Assistant - State Farm Agent Team Member Angel Rodriguez - State Farm AgentAgent's Executive Assistant - State Farm Agent Team MemberElizabeth, NJROLE DESCRIPTION: Angel Rodriguez - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support the agency in gaining and keeping customers. As Agent's Executive Assistant - State Farm Agent Team Member with our agency, your attention to detail, dedication to client relations, and sales-mindedness equip you for this versatile position.
Front Desk at Tennis Club Tennis Club Of Hastings LLCFront Desk at Tennis ClubHastings on Hudson, NYThe ideal candidate has a cheerful disposition, excellent communication, and computer skills, and is capable of multitasking. You will greet customers as they arrive, direct them appropriately, answer phone calls, and maintain the front desk area.
Manager, Federal Tax (Private Client Services) Alvarez & Marsal Tax, LLCManager, Federal Tax (Private Client Services)New York, NYFull timeAs a Manager within Private Client Services, Tax you will: Focus on providing tax and consulting services to high net worth individuals in the areas of individual income tax, wealth transfer and succession planning, and international tax. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave.
Front Desk Medical Office SOUTH SHORE WOMENS MEDICAL ASSOCIATFront Desk Medical OfficeRockville Centre, NYBe the welcoming face of our practice, ensuring a positive experience for our patients in Rockville Centre, NY. Join our dynamic team at South Shore Women's Medical Associates as a Front Desk Medical Office professional!
Dental Front Desk NJ DENTAL WELLNESS INCDental Front DeskLake Hopatcong, NJ$19–$30 / hourFamiliarity with dental software (Dentrix, Open Dental, etc.) a plus. Strong communication and customer service skills.
TRAVELING FRONT DESK/MEDICAL ASSISTANT HESS SPINE AND ORTHOPEDICS LLCTRAVELING FRONT DESK/MEDICAL ASSISTANTHACKENSACK, NJ$26–$28.37 / hourPrepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day. Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives!
Administrative Legal Assistant Levine Haddad & Gregory, LLCAdministrative Legal AssistantSpringfield, NJWe are seeking a highly organized and detail-oriented Legal Assistant to support our law firm’s diverse practice areas, including estate planning, real estate and estate administration. This role offers an opportunity to work in a dynamic legal environment, providing essential support to attorneys and clients while ensuring efficient case management and document handling.
Full-Time Administrative Assistant Amsalem Business Travel LlcFull-Time Administrative AssistantWayne, NJIn this role, you will help manage the office's day-to-day workflow and ensure our agents have the necessary information, organization, and communication support to serve our clients efficiently. If you enjoy staying organized, helping people, and being part of a fast-moving office environment, this role offers an opportunity to grow into operations and travel support functions.
FRONT DESK POSITION HESS SPINE AND ORTHOPEDICS LLCFRONT DESK POSITIONWOODBRIDGE, NJ$24–$26 / hourPrepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day. Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives!
Receptionist - State Farm Agent Team Member Angel Rodriguez - State Farm AgentReceptionist - State Farm Agent Team MemberElizabeth, NJABOUT OUR AGENCY: If you're looking for a career in insurance, customer service, or sales with long‑term growth opportunities, our State Farm agency offers a supportive and professional environment where you can build a rewarding career. Our agency has proudly served New Jersey since 2009 with offices in Elizabeth and Springfield and has grown into one of the top‑performing agencies in the region.
Administrative Assistant The Learning Experience - OceansideAdministrative AssistantOceanside, NYLeading tours, highlighting key features of our brand and the center and maintains strong connections with potential customers. Assist in the following: Executing marketing brand campaigns within the center and implements local marketing activities.
Director, Federal Tax (Private Client Services) Alvarez & Marsal Tax, LLCDirector, Federal Tax (Private Client Services)New York, NYFull timeAs a Director within Private Client Services, Tax you will: Manage tax and consulting services projects for high net worth individuals in the areas of individual income tax, wealth transfer and succession planning, and international tax. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave.
Legal Secretary Law Offices Of John Allegra LLCLegal SecretaryJersey City, NJAnswer emails and phone calls, including but not limited to, clients, court personnel, law firms and medical offices. Firm specializing in personal injury law seeking an experienced full time legal secretary to join staff, urgently.
Customer Service Representative - State Farm Agent Team Member Angel Rodriguez - State Farm AgentCustomer Service Representative - State Farm Agent Team MemberElizabeth, NJAs a Customer Service Representative - State Farm Agent Team Member with Angel Rodriguez - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. Since opening our first office in Elizabeth in 2009 and expanding to Springfield in 2022, we have built a collaborative workplace where team members support each other, celebrate success, and grow their careers.
Customer Service Representative - State Farm Agent Team Member John Hogan - State Farm AgentCustomer Service Representative - State Farm Agent Team MemberQueens Village, NYAs a State Farm team member for The John Hogan Insurance Agency, you will build and develop customer relationships within the community to promote State Farm products including auto, home and life insurance. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.