OVS Administrative Coordinator - Security Hardware And Audio/Visual JLLOVS Administrative Coordinator - Security Hardware And Audio/VisualAnaheim, CAYou'll serve as a key liaison between our technical teams, clients, and external partners-conducting site walks to assess equipment needs, managing vendor relationships for quotations and scheduling, and keeping our CMMS database current and accurate. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Sr. Leadership Administrative Partner Belcan LLCSr. Leadership Administrative PartnerIrvine, CA$39.20–$51.84 / hourMinimal Note Taking: Take Notes at Weekly Leader Staff meeting and Monthly Full Leader Staff Meeting, brief notes and will have a Deck to work off of that is already set up, send notes to Leaders for recap after meeting (I take notes on my phone and run them through Gemini for ease to make them brief). End-of-Day Recap: Send an End-of Day Recap to CDO M-TH to keep him on track regarding any changes, upcoming travel, and CEO meetings shifted/changed.
Administrative Assistant, Capital Markets JLLAdministrative Assistant, Capital MarketsIrvine, CAAssist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
NewRepair Center Operations Coordinator (Administrative/Assistant) Alcon ResearchRepair Center Operations Coordinator (Administrative/Assistant)Lake Forest, CaliforniaPartner cross-functionally with Quality, Engineering, Materials Management, Calibration, and Service teams to support workflow efficiency, compliance, inventory accuracy, continuous improvement initiatives, and operational readiness onsite at Lake Forest, CA . The role supports day-to-day operations by managing work order administration, maintaining ERP data integrity, tracking inventory and material movements, overseeing calibration activities, monitoring operational metrics, and ensuring accurate reporting.
Administrative Assistant- Onsite Ultimate Staffing ServicesAdministrative Assistant- OnsiteCosta Mesa, California$28–$30 / hourThe ideal candidate will possess strong organizational skills and a keen attention to detail, providing essential support to ensure smooth operations within the office environment. Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's team in Irvine, California.
Exhibit Program Coordinator (Administrative Analyst/Specialist Exempt II) Careers ListingExhibit Program Coordinator (Administrative Analyst/Specialist Exempt II)Fullerton, CaliforniaBachelor's degree from an accredited four-year college or university in museum science, anthropology, art history, or a related discipline, and/or equivalent experience working in a related environment and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Under general direction of the Dean of the Library and the Associate Dean of Public Services, the Exhibit Program Coordinator is responsible for exhibit program leadership, guidelines and procedures, and the determination of methods to meet goals and objectives with full accountability of results in a broad impact program.
Back up Administrative Coordinator Sprouts Farmers Market IncBack up Administrative CoordinatorRancho Cucamonga, CA$17.20–$23.20 / hourAs one of the fastest growing natural foods retailers, we're seeking team members who appreciate and demonstrate attention to detail while supporting our shoppers and team members alike in a friendly, active, office atmosphere. With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer's market setting.
Exhibit Program Coordinator (Administrative Analyst/Specialist Exempt II) California State UniversityExhibit Program Coordinator (Administrative Analyst/Specialist Exempt II)Fullerton, CaliforniaBachelor's degree from an accredited four-year college or university in museum science, anthropology, art history, or a related discipline, and/or equivalent experience working in a related environment and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Under general direction of the Dean of the Library and the Associate Dean of Public Services, the Exhibit Program Coordinator is responsible for exhibit program leadership, guidelines and procedures, and the determination of methods to meet goals and objectives with full accountability of results in a broad impact program.
Administrative Assistant (Receptionist) McLane Co IncAdministrative Assistant (Receptionist)Rancho Cucamonga, CA$20–$23.50 / hourWe look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture. Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries.
Sr. Leasing Administrative Assistant, Leasing - Office Division ($35.67 - $44.28) The Irvine Company LLCSr. Leasing Administrative Assistant, Leasing - Office Division ($35.67 - $44.28)Irvine, CA$35.67–$44.28 / hourAbout Us: Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, document management, budget and vendor management, customer outreach coordination, and communications needs.
Administrative Assistant 360 Behavioral HealthAdministrative AssistantOrange, CaliforniaAt 360 Behavioral Health, our Administrative Assistants play a key role in helping our clinicians, leaders, and staff succeed while ensuring exceptional care for the individuals we serve. If you are a resident of California and applying for a job with us, please click the following link CCPA Privacy Notice to learn more regarding how we collect and handle your personal information under the California Consumer Privacy Act (CCPA).
Administrative Assistant/IEWBC (UEC) UECAdministrative Assistant/IEWBC (UEC)San Bernardino, CaliforniaOther: Well-developed communication skills and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic databases and programs. University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program.
Administrative Coordinator (Construction) Ultimate Staffing ServicesAdministrative Coordinator (Construction)Brea, California$24Foster stellar customer relationships by providing exceptional support and ensuring customer satisfaction in all aspects of contract administration, meeting all paperwork and documentation requirements in a timely manner. Proactively follow up with service vendors to secure invoices, enabling work orders (WOs) to be processed and billed efficiently by the end of the month.
Administrative Assistant Butler America Aerospace LLCAdministrative AssistantCity of Industry, CA$32–$39 / hourWork with the Field Service Manager to ensure the Field Service Engineers have the necessary instructions on fieldwork requirements prior to arriving at the customer site. Order needed work equipment, tools and handled the administrative portion of maintaining, ordering, and retrieving Fleet vehicles.
Administrative Assistant/IEWBC (UEC) California State UniversityAdministrative Assistant/IEWBC (UEC)San Bernardino, CA$18–$21 / hourCheck emails for online appointment requests Assist with training courses, workshops and event planning Updating mailing lists, internal staff databases, and statistical information Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts Assist in execution of traditional or digital campaigns. About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university''''s educational mission by providing quality services that complement the instructional program.
Administrative Assistant Northern Trust CorpAdministrative AssistantNewport Beach, CA$55,200–$82,800 / yearAs a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world's most successful individuals, families, corporations and institutions. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.
Litigation Legal Administrative Assistant- 3607556 AMS StaffingLitigation Legal Administrative Assistant- 3607556Irvine, CaliforniaAs a contributing team member, the Litigation Legal Administrative Assistant, is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team’s work product, and maintaining client and firm confidentiality. Effectively and efficiently manage work and information requests, including document management, scheduling and coordination of firm resources.
Administrative Assistant IrvineAdministrative AssistantIrvine, California$60,000–$75,000 / yearPosition assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
Legal Administrative Assistant Bowman and Brooke, LLPLegal Administrative AssistantCosta Mesa, CABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.
Administrative Assistant / Emergency Service Contractor IrvineAdministrative Assistant / Emergency Service ContractorIrvine, California$60,000–$75,000 / yearPosition assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.