Administrative Assistant The John Stewart CompanyAdministrative AssistantSan JoseFull timePerform a variety of clerical, administrative, and support duties including typing correspondence and reports, creation and maintenance of spreadsheets, filing, making copies, mailings, answering phone inquiries, and other duties as requested. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.
Strategic Administrative Assistant (Remote) VaslStrategic Administrative Assistant (Remote)California, CaliforniaRemoteClients feel fully supported, partners feel respected and confident, and the founder remains focused on high-leverage work without operational drag or reputational risk. The Strategic Assistant is responsible for protecting and strengthening the organization’s reputational equity with high-value clients, partners, and collaborators.
Travel Administrative Coordinator Ultimate Staffing ServicesTravel Administrative CoordinatorSan Francisco, California$38–$46 / hourThis role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.
Traveling Administrative Coordinator Ultimate Staffing ServicesTraveling Administrative CoordinatorSan Francisco, California$80,000–$95,000This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.
Sales Administrative Assistant/CSR FASTSIGNS #62001Sales Administrative Assistant/CSRsan jose, CAFull timeFASTSIGNS® is a leading provider of custom signage and graphics solutions, serving a diverse range of clients through a network of over 700 locations worldwide. In this role, you will work closely with our account managers to support sales operations, manage administrative tasks, and ensure smooth communication between clients and our sales team.
Legal Administrative Assistant Robins KaplanLegal Administrative AssistantRedwood City, CaliforniaPerform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc. PHYSICAL DEMANDS : Work is performed in a professional office environment and requires the following during the work day: Individual will interact regularly with others verbally, in-person, and via written communication.
Administrative Assistant Large Scale HOA Contempo Homeowners AssociationAdministrative Assistant Large Scale HOAUnion City, CAFull timeThe Administrative Assistant plays a vital role in supporting the daily operations of the Association by providing exceptional customer service to homeowners, assisting the management team, coordinating administrative functions, and helping ensure the community operates efficiently. The successful candidate will receive hands-on exposure to all aspects of HOA operations, including customer service, governance, budgeting, vendor management, homeowner relations, compliance, and Board support.
Administrative Assistant Sapsol Technologies IncAdministrative AssistantMountain View, CAYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you’re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Engineering Administrative Assistant ABM IndustriesEngineering Administrative AssistantOakland, CALearn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation. This role ensures efficient building operations by managing work order and preventative maintenance systems, coordinating vendors, tracking compliance, and maintaining audit readiness.
Administrative Clerk Sciolex CorporationAdministrative ClerkSan Francisco, CaliforniaFull timeAs an Administrative Clerk, your responsibilities would include: Retrieving and bundling government-requested files and stage for government personnel, Re-shelving files returned by government personnel, Connecting incoming correspondence to shelved files, Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants, Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards, Over the past 20 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of.
Executive Administrative Assistant The Clorox CompanyExecutive Administrative AssistantOakland, CA$66,700–$118,700 / yearThis role is responsible for understanding the structure and operation of the company, managing some executives meeting cadence, prioritizing & responding to inquiries, and resolving issues with minimal supervision, independently and proactively. We serve a diverse consumer base which is why we believe teams that reflect our consumers bring fresh perspectives, drive innovation, and help us stay attuned to the world around us.
Administrative Assistant Mathnasium (ID: 2406101)Administrative AssistantSan Mateo, CA$22–$26 / hourFull timeThe Mathnasium Method— the result of decades of hands-on instruction and development — has been transforming the lives of children through math since 2002 and continues to be shared through in-person, online, and hybrid instruction. We provide continuous training to all employees, with growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning center.
School Office Administrative Assistant Envision EducationSchool Office Administrative AssistantSan Francisco, CAFull timeQualified candidates must be bilingual (English/Spanish), organized and experienced with juggling multiple projects at one time; someone who is flexible, likes working in a team environment, can creatively problem solve using strong emotional intelligence and technology know-how, has a good sense of humor, and has excellent verbal and written communication skills. Envision Academy seeks an Administrative Assistant with a Start Date of August 1, 2026 to coordinate our front office in a diverse, compassionate school community at our City Arts and Leadership High School.
Administrative Specialist, Capital Markets JLLAdministrative Specialist, Capital MarketsSan Francisco, CASomeone who can easily juggle shifting priorities with ease; moving between client event planning, marketing material creation, administrative tasks, and transaction management of real estate deals across multi housing properties for the #1 team in the business. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
NewSan Jose, CA- Administrative Coordinator Aladdin Bail BondsSan Jose, CA- Administrative CoordinatorSan Jose, CA$21–$23 / hourMaintain a professional appearance and adhere to the Aladdin Bail Bonds dress code when interacting with customers, vendors, courts, jails, and coworkers. Assist with maintaining a professional office appearance, including ensuring fresh coffee and water are available for clients.
NewAdministrative Assistant / Training Coordinator Merit HRAdministrative Assistant / Training CoordinatorRichmond, CaliforniaWe are partnering with the education and learning division of a large, highly respected organization to hire an Administrative Assistant / Training Coordinator for a temporary assignment anticipated to last 6+ months. Experience in customer support, online learning, technical support, help desk, service desk, call center, or other user-facing roles is especially relevant.
Administrative/Legal Assistant NOT REMOTE Rad Law Group A Professional Law CoAdministrative/Legal Assistant NOT REMOTESan Jose, CARemote$25–$32 / hourFull timeThe boutique and well established law firm of Rad Law Group, A Professional Law Corporation seeks a self-motivated experienced Administrative/Legal Assistant with at least three to five years of experience to join our team at our San Jose office. Our growing personal injury law firm is seeking a Personal Injury Legal Assistant proficient in English (Spanish is a plus) with 3-5 years experience to join our dynamic team.
Administrative Assistant Flowly SolutionsAdministrative AssistantBurlingame, CA$21–$25 / hourWe're a relocation business that handles moving, assembly, and repair, along with a range of other services, and we need someone who pays attention to detail and takes pride in keeping our day-to-day operations running smoothly. Responsibilities: Answering incoming client calls, addressing questions, and directing requests to the right team.
Administrative Assistant/Receptionist SERVPRO of CLEANAIR IMAGE, INC.Administrative Assistant/ReceptionistSan Leandro, CA$19–$24 / hourFull timeSERVPRO of Belmont/San Carlos, San Leandro & Stockton is currently seeking an Administrative Assistant/Receptionist for our San Leandro location . SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
NewAdministrative Assistant & Events Operations Coordinator California College of the ArtsAdministrative Assistant & Events Operations CoordinatorSan Francisco, CaliforniaThe Professional Engagement and External Partnerships Office (PEEP) at California College of the Arts seeks a highly organized, collaborative, and detail-oriented Administrative Assistant & Events Operations Coordinator for a temporary position supporting office operations, event coordination, student staff scheduling, and select marketing and communications projects. The position will support day-to-day office administration, coordinate work-study student schedules, assist with marketing timelines, and lead preparation and day-of execution for a wide range of PEEP events, including speaking engagements, lectures, networking events, workshops, and program events across the college.