Vaco LLCNewAdministrative Assistant Vaco LLCAdministrative AssistantFoothill Ranch, CA$23–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
JobotNewTax Administrative Assistant JobotTax Administrative AssistantIrvine, CA$20–$31 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.
Paloma Medical Partners, A California General PartnershipMedical Assistant / Medical Support Specialist Paloma Medical Partners, A California General PartnershipMedical Assistant / Medical Support SpecialistSan Juan Capistrano, CAThe Medical Assistant supports daily clinic operations through a combination of clinical and administrative responsibilities, including direct patient care, front office duties, and back office support. If you’re looking for a Medical Assistant job with career growth, mentorship, and meaningful patient impact, apply today and start building your future with Paloma Medical Group.
The Wagon LegacyNewLegal Administrative Assistant - Paralegal Assistant The Wagon LegacyLegal Administrative Assistant - Paralegal AssistantBrea, CA$21–$25 / hourThis position plays an important role in supporting our paralegals by assisting with document printing, client communication, and coordinating the final steps of the estate planning process. The ideal candidate enjoys helping clients, takes pride in getting the details right, and understands that responsiveness and care make a difference in the client experience.
RencataNewAdministrative Assistant RencataAdministrative AssistantNewport Beach, CAFull timeThis role is ideal for a proactive, highly organized, and detail-oriented professional who thrives in a fast-paced environment and is interested in long-term growth within the company. While pursuing a career in commercial real estate sales is not required, it is considered a plus.
Best BuyNewAdvanced Warehouse Clerical Support Administrator Best BuyAdvanced Warehouse Clerical Support AdministratorOntario, CA$18.79–$28.71 / hourYou’ll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. Certain roles, where market norms demand it, are eligible for various forms of incentive pay to drive performance and offer recognition for achieving financial and strategic results.
NucorNewDepartment Administrator NucorDepartment AdministratorFontana, CA$28.58–$36.48 / hourDaily administrative activities including: document control management, training records management, recordkeeping, reporting, operational and maintenance scheduling, entering requisitions/invoicing, bonus calculations/reporting, routine communications, inventory management, etc. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success.
Vaco LLCNewHuman Resources Admin Vaco LLCHuman Resources AdminBrea, CA$23–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLCNewHR Assistant Vaco LLCHR AssistantBrea, CA$25–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Company ConfidentialAdministrative Coordinator Company ConfidentialAdministrative CoordinatorIrvine, CAFull timeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Company ConfidentialAdministrative/Purchasing Coordinator Company ConfidentialAdministrative/Purchasing CoordinatorIrvine, CAFull time2+ years of administrative, purchasing, or coordination experience (construction or real estate industry preferred)Strong organizational skills and high attention to detailAbility to manage multiple tasks and meet deadlines in a fast-paced environmentStrong communication skills, both written and verbalProficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (e.g., Sage, SAP, or similar) is a plusExperience working with vendors, purchase orders, or contracts is highly preferred. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Company ConfidentialOffice Administrator Company ConfidentialOffice AdministratorIrvine, CAFull time2+ years of administrative or office support experienceStrong organizational skills with the ability to multitask in a fast-paced environmentExcellent communication skills, both written and verbalProficiency in Microsoft Office (Excel, Outlook, Word)Professional, reliable, and detail-orientedAbility to work both independently and collaboratively. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Company ConfidentialExecutive Assistant Company ConfidentialExecutive AssistantIrvine, CAFull timeMaintain and organize the investor portal, including reports, distributions, and correspondenceManage investor inquiries, document requests, and ongoing communicationsConduct regular audits of the investor database to verify contact, wire, tax, and commitment informationCoordinate annual mass investor mailings and customized mail merges (digital and physical)Track and manage communications for new funds and investorsSupport the planning and coordination of the annual investor conference, serving as the primary point of contact for presentation preparationOversee distribution of quarterly and annual reports, capital account statements, capital calls, and investor noticesCoordinate annual investor tax distributions, including 1099s, K?1s, and demand letters. Bachelor’s degree requiredMinimum of 3+ years supporting senior-level or C?suite executivesBackground in finance or legal environments strongly preferredHighly organized with exceptional attention to detailStrong written and verbal communication skillsAdvanced professionalism and discretion when handling confidential mattersProactive, solutions-oriented mindset with a desire to improve processes and efficiencyProficiency in Microsoft Office (Excel, PowerPoint, Word); comfort with databases and portals a plus.
County of RiversideAdministrative Services Analyst II - Analytical and Administrative Support County of RiversideAdministrative Services Analyst II - Analytical and Administrative SupportRiverside, CAFull timeKnowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring. Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space.
Mt. San Antonio CollegeAdministrative Support II Mt. San Antonio CollegeAdministrative Support IICATitle IX: The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct, including sexual harassment, sexual assault, dating and domestic violence, and stalking. The District is a proud Chicanx/Latinx and Hispanic-Serving Institution, Asian American and Native American Pacific Islander-Serving Institution, and Minority Serving Institution serving over 66,446 students based on the 2022-2023 academic year.
AmazonNewProgram Administrative Support, NAST ACES AmazonProgram Administrative Support, NAST ACESChino, CATransportation Operations Management (TOM) ACES "Amazon Customer Excellence System" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation.
AALI - Orange, CAReceptionist/Administrative Support AALI - Orange, CAReceptionist/Administrative SupportOrange, CAOur independent insurance business is built on the relationships we build with our Team, clients, potential clients, our community, and the companies we work with. Establish working relationships with clients, potential clients, and companies we represent on the phone, email, and on paper.
GovernmentJobs.comNewAdministrative Support Short-Term GovernmentJobs.comAdministrative Support Short-TermCosta Mesa, CAUnder direct to minimum supervision of the head of the Division, Department, or Program, the non-academic, non-classified short-term support employee will provide services to the department to support and assist regular employees by performing avariety of needed temporary tasks. Short-term non classified employees may not exceed 160 working days within a fiscal year (July 1 – June 30) and may not exceed 19 working hours per week and may only occupy one primary assignment within the District.
Winter Park RecruitingAdministrative Assistant - Costa Mesa Winter Park RecruitingAdministrative Assistant - Costa MesaCosta Mesa, CAExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
Ultimate Staffing ServicesAdministrative Assistant/Customer Service Rep Ultimate Staffing ServicesAdministrative Assistant/Customer Service RepBrea, California$22–$24As a vital member of our team, you will collaborate closely with administrators and employees, organize files, create correspondence, and prepare reports and other key documents. Support customers and the credit department in resolving credit holds, CODs (cash on delivery), and processing credit card payments.
CALIFORNIA STATE UNIVERSITYNewAdministrative Assistant/ICDFR (UEC) CALIFORNIA STATE UNIVERSITYAdministrative Assistant/ICDFR (UEC)San Bernardino, CA$3,119.94–$3,813.26The Administrative Assistant provides general support for personnel and HRrelated processes, helping ensure smooth operations for staff and project teams. Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).
NTT DATAAdministrative Assistant - bilingual Spanish NTT DATAAdministrative Assistant - bilingual SpanishIrvine, CAOutsourcing is not just a method of gaining a one-time cost advantage, but an effective strategy for gaining and maintaining competitive advantages when executed as part of an overall sourcing strategy. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities simultaneously, ensuring processes run smoothly and efficiently.
HelpmatesSr. Administrative Assistant 836603 HelpmatesSr. Administrative Assistant 836603Costa Mesa, CA$32.69–$33.65 / hourThis role is ideal for a proactive professional who has successfully supported senior leadership teams, managed high-level administrative responsibilities, and created professional presentations and marketing materials with exceptional attention to detail. We are seeking a highly polished Senior Administrative Assistant with strong executive support experience and a creative eye for graphic design to join a respected organization in Costa Mesa.
Contech Engineered Solutions LLCNewPlant Administrative Assistant Contech Engineered Solutions LLCPlant Administrative AssistantMenifee, CA$21–$26 / hourAs a Plant Administrative Assistant, your responsibilities will include: Exceptional Customer Support & Order Management: Provide exemplary customer service as you manage phone and walk-in inquiries, purchase orders and order changes. General Administrative Tasks: Perform administrative duties such as typing, preparation of purchase orders, maintenance of files and office supplies, mail processing, travel coordination, and special projects as assigned.
Casa de la FamiliaNewAdministrative Assistant Casa de la FamiliaAdministrative AssistantSanta Ana, CA$18–$20 / hourDuties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs.
High SeasAdministrative Assistant High SeasAdministrative AssistantCosta Mesa, CAAs an Administrative Assistant at High Seas, you will play a crucial role in supporting the General Manager and ensuring effective communication and system management within our dynamic environment. We are seeking a motivated Administrative Assistant to support our General Manager in ongoing business operations and ensure smooth daily operations at our vibrant dispensary.
Ultimate Staffing ServicesAdministrative Assistant Ultimate Staffing ServicesAdministrative AssistantCosta Mesa, California$24–$26 / hourConvenient location in the vibrant city of Costa Mesa with easy access to dining for lunch. -Maintain office supplies inventory and ensure proper functioning of office equipment.
Mission Landscape Companies, IncOffice Administrative Assistant Mission Landscape Companies, IncOffice Administrative AssistantSanta Ana, CAScreen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine the importance and priority of various issues and determine what major issues should be brought to the attention of the department head and/or department members. Provide advanced assistance to departments by performing various administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.
Ultimate Staffing ServicesSenior Administrative Assistant Ultimate Staffing ServicesSenior Administrative AssistantCosta Mesa, California$33–$34 / hourDesign and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content). This combination role will be responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives.
CCS Facility ServicesAdministrative Assistant CCS Facility ServicesAdministrative AssistantCosta Mesa, CaliforniaUnified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience. Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
Strategix ManagementAdministrative Assistant Strategix ManagementAdministrative AssistantSan Bernardino, CA$20–$22 / hourThe Administrative Assistant provides administrative and project coordination support to the Deputy Center Director to ensure DOL and center deliverables, internal and external communications, and special projects in relation to the programs department are accomplished in a timely manner with quality and accuracy. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.
WorkwayAssociate Administrative Assistant WorkwayAssociate Administrative AssistantNewport Beach, CACurrently, we have an Associate Administrative Assistant opportunity with trusted leader in title insurance, settlement services, and risk solutions, consistently recognized as one of the Fortune 100 Best Companies to Work For. Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location.
Tomorrow WaterProject Coordinator and Administrative Assistant Tomorrow WaterProject Coordinator and Administrative AssistantAnaheim, CASupport the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes . Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.
Ultimate Staffing ServicesBilingual Administrative Assistant Ultimate Staffing ServicesBilingual Administrative AssistantRiverside, California$20–$20 / hourThe Administrative Office Support position is responsible for providing administrative assistance to clinical staff by performing data entry, processing client documentation, and ensuring chart compliance in accordance with applicable mental health contracts. The Administrative Office Support position also assists with reporting functions and collaborates with the Quality Assurance Supervisor and departmental staff to ensure administrative operations are completed accurately, timely, and efficiently.
Charter Industrial SupplyNewAdministrative Assistant - Pomona, CA Charter Industrial SupplyAdministrative Assistant - Pomona, CAPomona, CAAs a leading distributor of hydraulic and industrial hoses, Charter Industrial is growing, and we want you to grow with us. We believe organization, communication, and attention to detail are essential to keeping operations running smoothly.
Coury & Buehler Physical TherapyAdministrative Assistant Coury & Buehler Physical TherapyAdministrative AssistantBrea, California$18–$23In this role you will provide direct support to the owners by taking on a wide variety of tasks and projects, allowing them to focus on running the company at a high level. CHECK US OUTCheck out our career page to learn more about the opportunities we have available: https://cbphysicaltherapy.com/careers-at-cbpt/ .
CS Investigative Services IncAdministrative Assistant CS Investigative Services IncAdministrative AssistantRancho Cucamonga, CA$17–$21 / hourThe ideal candidate will provide essential administrative support, assist with daily office operations, and help maintain an organized and efficient work environment. Handle recruiting, job board posting and responses, scheduling interviews, and conducting basic onboarding for new employees.
Sacred Path Indigenous Wellness CenterAdministrative Assistant and Case Manager Sacred Path Indigenous Wellness CenterAdministrative Assistant and Case ManagerPomona, CAOn-site office management - coordinate and address any on site related issues (for example, working with building property management,) reception duties, inventory of office resources, help with developing office procedures, collaboration and support for all programs, ensuring that the office is ready for daily activities and programming. The Administrative Assistant at Sacred Path Indigenous Wellness Center plays a crucial role in providing administrative and organizational support to ensure the smooth functioning of the agency's operations.
Viridian StaffingNewWeedmaps: Administrative Assistant Viridian StaffingWeedmaps: Administrative AssistantIrvine, CA$30–$38 / hourSince inception, WM Technology has worked tirelessly, not only to become the most comprehensive platform for consumers, but to build the software solutions that power businesses compliantly in the space, to advocate for legalization, social equity, and licensing in many jurisdictions, and to facilitate further learning through partnering with subject matter experts on providing detailed, accurate information about the plant. Through its website and mobile apps, WM Technology provides consumers with the latest information about cannabis retailers, brands, and products, facilitating product discovery and driving engagement with our retail and brand customers.
Planate Management Group, LLCAdministrative Assistant (Long Beach, CA) Planate Management Group, LLCAdministrative Assistant (Long Beach, CA)Anaheim, CAYou will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects & Construction Management Section or Planning and Program Management Major Projects and Activations. Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide.
WilldanNewAdministrative Assistant WilldanAdministrative AssistantTemecula, CAWilldan Financial Services is seeking a detail-oriented and organized part-time Administrative Assistant to support daily office operations and manage a variety of general administrative activities. This position will assist with scheduling, document management,data entry, office coordination, communication support, and other clerical duties to help ensure the efficient operation of the office.
ABMNewAdministrative Assistant ABMAdministrative AssistantTemecula, CA1–3 years of administrative experience with strong skills in communication, organization, data entry, and customer service • Proficiency with Microsoft Office (especially Excel), timekeeping/scheduling systems, and the ability to maintain accurate employee, payroll, and safety records • Ability to handle confidential HR tasks, support onboarding, manage multiple priorities, and work effectively with managers, staff, and clients . The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.
RimkusAdministrative Assistant RimkusAdministrative AssistantIrvine, CAMust have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs. Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company’s business.
Kinetic Personnel GroupReceptionist / Administrative Assistant Kinetic Personnel GroupReceptionist / Administrative AssistantCorona, CAFull timeResponsibilities:Answer and direct incoming phone calls in a professional mannerGreet and assist walk-in guests and visitorsCoordinate incoming and outgoing shipments and deliveriesPerform general administrative and office support tasksMaintain organized records, files, and office suppliesAssist with scheduling and communication between departmentsSupport data entry and documentation as neededUtilize QuickBooks for data entry and administrative support (preferred)Qualifications:Previous receptionist, front desk, or administrative experience preferredStrong communication and customer service skillsComfortable answering multi-line phone systemsOrganized with strong attention to detailAbility to multitask and work independentlyBasic computer skills including Microsoft OfficeExperience with QuickBooks data entry is a plusKPG123 The ideal candidate will be comfortable managing front desk responsibilities, assisting with administrative tasks, and providing excellent customer service in a fast-paced environment.
Ultimate Staffing ServicesAdministrative Assistant (Property Managment) Ultimate Staffing ServicesAdministrative Assistant (Property Managment)Ontario, California$25–$32 / hourThe ideal candidate will play a crucial role in supporting the property management team and Regional Manager, ensuring smooth day-to-day operations. Position Overview: Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's property management team in California.
Project PartnersProject Administrative Assistant Project PartnersProject Administrative AssistantChino, CAThe Project Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. Utilize project documentation systems (e.g., Procore, e-Builder, or similar) to upload, track, and manage drawings, RFIs, submittals, change orders, and other construction records.
Our Best Life CompaniesNewAdministrative Assistant Our Best Life CompaniesAdministrative AssistantChino, CAAs an Administrative Assistant at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. Our Best Life Companies is hiring an Administrative Assistant to join our team!
KORE1 TechnologiesAdministrative Assistant/Receptionist KORE1 TechnologiesAdministrative Assistant/ReceptionistFoothill Ranch, CA$22–$25 / hourKORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Assistant/Receptionist in Foothill Ranch, Ca. Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths.
American Career CollegeAdministrative Assistant American Career CollegeAdministrative AssistantOntario, California$19.44–$26.27 / hourA minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred. Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.
SearchProsAssociate Administrative Assistant SearchProsAssociate Administrative AssistantNewport Beach, CA$22.38–$22.38 / hour1-2 years clerical or secretarial experience, or equivalent combination of business school/secretarial training and job-related experience. Ability to pass Background, Drug Screen and if applicable Medical (i.e. Vision, Hearing, or Physical) if Required by Client.