JobotNewLegal Administrative Assistant JobotLegal Administrative AssistantPhiladelphia, PA$70,000–$95,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.
Mastery Charter SchoolsBilingual Administrative Assistant (Part-Time) - 2026/2027 School Year Mastery Charter SchoolsBilingual Administrative Assistant (Part-Time) - 2026/2027 School YearCamden, NJ$18.75–$29.33 / hourPart timeAdvanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly. The Opportunity:The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents.
Mastery Charter SchoolsBilingual Administrative Assistant (Part-Time) - 2025/2026 School Year Mastery Charter SchoolsBilingual Administrative Assistant (Part-Time) - 2025/2026 School YearCamden, NJ$18.51–$28.85 / hourPart timeAdvanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly. The Opportunity:The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents.
Beacon Hill Staffing Group, LLCContract Administrative Assistant- up to $20/hour! Beacon Hill Staffing Group, LLCContract Administrative Assistant- up to $20/hour!Philadelphia, PAFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
Beacon Hill Staffing Group, LLCTTH Sales Administrative Assistant - Up to $30/Hr! Beacon Hill Staffing Group, LLCTTH Sales Administrative Assistant - Up to $30/Hr!Philadelphia, PA$28–$30.75 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
TJ MaxxNewRetail Administrative Coordinator TJ MaxxRetail Administrative CoordinatorLanghorne, PA$14.75–$15.25 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
Reed Smith USExecutive Assistant Reed Smith USExecutive AssistantPhiladelphia, Philadelphia$31.50–$38.70Full timeThis role serves as a central resource for the leader and practice team, connects workstreams across the practice and broader organization, and supports communication with clients and internal stakeholders. • Coordinate with internal teams and external vendors (e.g., IT, travel, office services) to support meetings, events and travel logistics.
St. Luke's Health Network, Inc.Administrative Assistant-ACT/FACT Team - Chester County St. Luke's Health Network, Inc.Administrative Assistant-ACT/FACT Team - Chester CountyExton, PAFull timeIndividually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.
Beacon Hill Staffing Group, LLCTemporary Office Administrator in Philly, Up to 45/Hr! Beacon Hill Staffing Group, LLCTemporary Office Administrator in Philly, Up to 45/Hr!Philadelphia, PAFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Company ConfidentialHR Administrative Assistant Company ConfidentialHR Administrative AssistantMillville, NJFull timeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Company ConfidentialNational Leasing Administrative Coordinator Company ConfidentialNational Leasing Administrative CoordinatorNewtown, PAFull time
Company ConfidentialAccounting Assistant Company ConfidentialAccounting AssistantHamilton, NJFull timeProvide administrative support to the accounting team, including data entry, filing, and document managementAssist with accounts payable and accounts receivable processesSupport payroll processing and related administrative tasksMaintain accurate financial records and ensure proper documentationCoordinate with internal teams to gather necessary financial informationAssist with month-end close activities and reporting as neededHandle general office duties such as scheduling, correspondence, and organizing records. Bachelor’s degree in Business, Accounting, Finance, or related field preferredPrior experience supporting an accounting or finance teamHands-on experience with SAGE and/or QuickBooks requiredFamiliarity with payroll systems such as ADPStrong attention to detail and organizational skillsProficient in Microsoft Office (Excel, Word, Outlook)Ability to work independently and manage multiple priorities in a fast-paced environment.
American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Voorhees, NJ$49,000–$52,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
NexvelAdministrative Assistant - Marketing Agency / Client Support (Part-Time, On-site NexvelAdministrative Assistant - Marketing Agency / Client Support (Part-Time, On-siteElkins Park, PAWe’re hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters.
Acenda HealthAdministrative Support/ Data Management Acenda HealthAdministrative Support/ Data ManagementGlassboro, New JerseySupportive Visitation Services promote and maintain the parent-child bond and support positive family interactions by facilitating weekly visitation with children in an out of home placement and their parents and siblings. Regularly collaborates with the finance department and RCM team regarding Medicaid billing issues and assists in resolving discrepancies.
Acenda HealthAdministrative Support/ Data Entry - Temporary Acenda HealthAdministrative Support/ Data Entry - TemporaryGlassboro, New JerseyRemoteEnter, update and maintain accurate data on local food resources, including food pantries, soup kitchens, farmers market and SNAP Navigator Agencies. Verify information from community partners for completeness, accuracy, and consistency before entering it into the database, and follow up when clarification or additional details are needed.
Sargent & LundyAdministrative Assistant - Grid Engineering Support Sargent & LundyAdministrative Assistant - Grid Engineering SupportWilmington, DE$46,080–$69,550 / yearMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees.
Mycone Dental Supply Co IncProduction Administrative Support Mycone Dental Supply Co IncProduction Administrative SupportGibbstown, NJ$23–$27 / hourPart timePhysical Demands: Employee is required to walk; stand; sit; use hands and fingers to manipulate objects, tools, or controls; reach with hands and arms to operate a computer and other office equipment, and occasionally lift/move up to 25 lbs. The Production Administrative Support Associate provides general administrative support to various manufacturing departments, including label creation and printing and data entry within the ERP system.
SavianceNewAdministrative Support Worker SavianceAdministrative Support WorkerPhiladelphia, PAThe Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel.
BSA - Cradle of Liberty CouncilAdministrative Support Specialist BSA - Cradle of Liberty CouncilAdministrative Support SpecialistKing of Prussia, PA$18–$20 / hourEvent and Program Support: Assist volunteers and staff with administrative tasks for events, training sessions, and general program activities, including event registration, organizing materials, preparing certificates, and other duties. Responsibilities: Provide a wide range of administrative and staff support services to the organization, as directed, in the areas of membership/registration, finance, event/program support, and customer service.
ARAMARKNewAdministrative Support Worker - Gettysburg National Battlefield Museum ARAMARKAdministrative Support Worker - Gettysburg National Battlefield MuseumPhiladelphia, PAAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
TerranovahireNewRemote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativePhiladelphia, PennsylvaniaRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
Feeding Tampa Bay (NJ)NewPart Time Receptionist Administrative Assistant Feeding Tampa Bay (NJ)Part Time Receptionist Administrative AssistantSewell, NJThe Part Time Receptionist/Administrative Assistant is responsible for creating a professional and welcoming experience for visitors, customers, and employees while supporting daily administrative operations across multiple departments. This role requires the ability to sit for extended periods, communicate effectively, occasionally transport office supplies, and perform light physical tasks such as bending or filing, with or without reasonable accommodation.
Christiana Care Health SystemNewAdministrative Assistant II, Nutrition Services Christiana Care Health SystemAdministrative Assistant II, Nutrition ServicesWilmington, DE$22.29–$33.44 / hourChristianaCare's Nutrition Services team provides expert, personalized nutrition counseling to support healthier lifestyles, disease prevention, and chronic condition management, working collaboratively with patients and care teams across multiple specialties. Enjoy low deductibles, plus $0 copays for unlimited primary care (in‑office or virtual) with ChristianaCare providers and unlimited urgent care visits at GoHealth facilities.
Addison GroupAdministrative Assistant Addison GroupAdministrative AssistantPhiladelphia, Pennsylvania$18–$22 / hourLiaise with executive and senior administrative assistants to support leadership needs. Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics.
Law School Admission CouncilAdministrative Assistant Law School Admission CouncilAdministrative AssistantNewtown, Pennsylvania$28–$32 / hourThe person in this role must be able to interact with all members of the LSAC community, including executives, upper-level management, business partners, and colleagues in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful, and efficient. Overview: LSAC’s mission is to advance law and justice by promoting access, equity, and fairness in law school admission and supporting the learning journey from prelaw through practice.
Beacon Hill Staffing Group, LLCNewSenior Administrative Assistant- TTH- Conshohocken up to 60/hr! Beacon Hill Staffing Group, LLCSenior Administrative Assistant- TTH- Conshohocken up to 60/hr!Conshohocken, Pennsylvania$40–$60 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This hybrid role is based out of their Conshohocken, PA office and is ideal for a highly organized professional who enjoys supporting a fast-paced team, managing logistics, and ensuring day-to-day operations run smoothly.
Temple University Health SystemSr Administrative Assistant - Jeanes Campus Temple University Health SystemSr Administrative Assistant - Jeanes Campusphiladelphia, PATechnology and Systems Proficiency with Microsoft Office applications and other collaboration tools such as Teams SharePoint Outlook Copilot and AI Education Bachelors Degree Required or Combination of relevant education and experience may be considered in lieu of degree Required Experience 3 years experience in a related administrative capacity Required 1 year experience in a healthcare setting Preferred Assists with the administrative functions of the department. 384237true384237falseSubmission for the position Sr Administrative Assistant - Jeanes Campus - Job Number 255656false384237falsetrueSr Administrative Assistant - Jeanes Campus255656 Assists with the administrative functions of the department.
SELF Inc.Administrative Assistant to the CEO SELF Inc.Administrative Assistant to the CEOPhiladelphia, PennsylvaniaKey Responsibilities: Administrative Support:Provide direct administrative support to the CEO, including managing schedules, coordinating appointments, and organizing daily tasks. The Administrative Assistant to the CEO provides essential support to ensure the smooth functioning of the CEO's office and overall organizational operations.
Bruna's Cleaning ServiceAdministrative Assistant Bruna's Cleaning ServiceAdministrative AssistantWilmington, DEThe Administrative Assistant will be responsible for providing administrative support to the management team and ensuring that the office runs smoothly. If you are passionate about providing excellent administrative support and meet the requirements for this position, we encourage you to apply to join our team as an Administrative Assistant.
Delaware Technical & Community CollegeNewAdministrative Assistant - Child Development Center Delaware Technical & Community CollegeAdministrative Assistant - Child Development CenterWilmington, DETracks budget expenditures and performs research and other duties related to budget preparation including but not limited to registrations and payments for students, processing travel requests, including calculating mileage, and researching rates and lodging allotments. Principal Accountabilities: An incumbent may perform any combination of the below listed accountabilities: Acts as a liaison between supervisor and faculty, other departments, students, and the public and provides guidance on routine and some non-routine matters.
IMCS Group IncContractor - Administrative Assistant IMCS Group IncContractor - Administrative AssistantMalvern, PACoordinate large cross-functional meetings and events across subdivisions, external vendors across time zones and geographies (including logistical and digital onsite support e.g., videoconferencing, in-office equipment etc.). Executive Administrative Support: Seeking a high-performing, detail oriented administrative professional to support a wide range of administrative activities for a team of executives in a fast-paced, outcome-oriented transformation environment.
Jackson Lewis P.C.NewLegal Administrative Assistant Jackson Lewis P.C.Legal Administrative AssistantPhiladelphia, PAWe help employers develop proactive strategies, strong policies and business-oriented solutionsto cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; experience with eFiling Systems in multiple courts; and conducting legal research.
Hunter Recruitment AdvisorsOffice Administrative Assistant Hunter Recruitment AdvisorsOffice Administrative AssistantBoothwyn, PA$37,440–$45,760Delaware County Supply, a trusted leader in architectural building materials, is looking for an Office Administrative Assistant with experience in accounts receivable and bookkeeping to join our team. Growth Opportunity: For candidates with strong Excel and technical skills, there is potential to grow into additional responsibilities, including pricing support, EDI systems, and cross-department process improvements.
Old Ridge Veterinary Services LLCAdministrative Assistant/Receptionist Old Ridge Veterinary Services LLCAdministrative Assistant/ReceptionistChadds Ford, PAOld Ridge Veterinary Hospital is looking for a dedicated Administrative Assistant/Receptionist to be the welcoming face of our practice and help keep our daily operations running smoothly. About Us: Old Ridge Veterinary Hospital is a compassionate, client-focused veterinary practice dedicated to providing top-quality care to pets and their owners.
University of PennsylvaniaAdministrative Coordinator for Classes and Reunion Team University of PennsylvaniaAdministrative Coordinator for Classes and Reunion TeamPhiladelphia, PA$21.52–$23.39 / hourPartner with Student & Young Alumni leadership and the Assistant Director of Student Philanthropy to develop annual plans, leadership and event management frameworks, and budget training for Philanthropy Ambassadors; lead weekly meetings with student leaders; and support planning and execution of Penn It Forward Week and new Penn Traditions programs. + Liaise with vendors, DAR partners, and campus partners to improve registration processes, data collection, and vendor contracts; manage Classes and Reunions and AlumniQ technology; provide benchmarking for registration-based events; and serve as lead customer service manager for alumni regarding registration processes and signature event information.
AELLNewAdministrative Assistant AELLAdministrative AssistantPhiladelphia, PA$25–$30 / hourOur goal is to strengthen the knowledge, skills and abilities of directors, owners, emerging leaders and other early learning professionals to ensure quality programs for young children. As an Administrative Assistant Drops: AccountDrop, you will support the Director and Assistant Director in managing the day-to-day operations of the center while providing professional administrative support.
Ballard Spahr LLPNewLegal Administrative Assistant Ballard Spahr LLPLegal Administrative AssistantPhiladelphia, PennsylvaniaPreparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
Wills Eye HospitalAdministrative Assistant - Executive Office | Full-Time Wills Eye HospitalAdministrative Assistant - Executive Office | Full-TimePhiladelphia, PASupport meeting management for executive and leadership committees, including preparing meeting packets, recording and distributing minutes when requested, tracking follow-up items, and maintaining documentation. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.
Delaware County SupplyOffice Administrative Assistant Delaware County SupplyOffice Administrative AssistantBoothwyn, PAFull timeDelaware County Supply, a trusted leader in architectural building materials, is looking for an Office Administrative Assistant with experience in accounts receivable and bookkeeping to join our team. For candidates with strong Excel and technical skills, there is potential to grow into additional responsibilities, including pricing support, EDI systems, and cross-department process improvements.
Weichert, RealtorsAdministrative Assistant Weichert, RealtorsAdministrative AssistantHaddonfield, NJWorks directly with the Central Licensing staff and processes the hiring packages for new sales associates coming into Weichert, handles transfers, terminations as well as compiling the sales associates' complete documentation for the Market Cluster/Sales Office(s). The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools needed to conduct their business.
M&T Bank CorpSenior Administrative Assistant - Legal (Hybrid in Wilmington, DE) M&T Bank CorpSenior Administrative Assistant - Legal (Hybrid in Wilmington, DE)Wilmington, DE$22.61–$37.67 / hourTravel management experience: Experience booking/managing travel arrangements & addressing needed travel arrangement changes for senior leaders. Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
Naviga Recruiting & Executive SearchContract Legal Administrative Assistant Naviga Recruiting & Executive SearchContract Legal Administrative AssistantWilmington, DENaviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges.
Triple CanopyNewAdministrative Office Assistant - Philadelphia, PA Triple CanopyAdministrative Office Assistant - Philadelphia, PAPhiladelphia, PAAs a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. Assist with the yearly Sunflower campaign which will include meeting all deadlines, scanning or inputting all required inventory into the Sunflower database, and attend all campaign meetings and training.
Arcadia UniversityAdministrative Coordinator, Assessment Didactic & Clinical Education Arcadia UniversityAdministrative Coordinator, Assessment Didactic & Clinical EducationGlenside, PAThese administrative tasks include but are not limited to, emailing, printing, and faxing documents; proctoring examinations; sending and receiving packages; addressing student questions; facilitating communication between the department and any involved parties and any other task needed to support faculty responsibilities. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility.
Careers Integrated ResourcesNewAdministrative Assistant Careers Integrated ResourcesAdministrative AssistantTrenton, NJJob Description: Temp support for volume of MA PPO quality initiatives including supplemental data for HEDIS performance and receipt, logging and response to member mail for rewards program. Job Summary: This position reports to a manager and is accountable for contributing to the efficiency of departmental operations through the performance of various administrative functions.
Weichert South Jersey IncAdministrative Assistant Weichert South Jersey IncAdministrative AssistantHaddonfield, NJPart timeWorks directly with the Central Licensing staff and processes the hiring packages for new sales associates coming into Weichert, handles transfers, terminations as well as compiling the sales associates' complete documentation for the Market Cluster/Sales Office(s). The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools needed to conduct their business.
University of PennsylvaniaAdministrative Assistant B University of PennsylvaniaAdministrative Assistant BPhiladelphia, PA$19.32–$28 / hourLong-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Delaware County Intermediate UnitAdministrative Assistant Delaware County Intermediate UnitAdministrative AssistantBroomall, Pennsylvania$28,293The job of Administrative Assistant was established for the purpose/s of providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Live! Casino and Hotel PhiladelphiaAdministrative Assistant II - Food & Beverage Administration Live! Casino and Hotel PhiladelphiaAdministrative Assistant II - Food & Beverage AdministrationPhiladelphia, PennsylvaniaManage all occurrences for the beverage department, this includes but is not limited to communicating with the team member regarding their occurrence balance, updating their team member record, updating virtual roster, and entering PTO / SSL in Kronos. Ability to manage subordinate team members and interact and develop outstanding working relationships with members of the Casino departments / restaurant outlets and the Executive Team.