Springline Advisory, LLCAdministrative Assistant, Audit Support Springline Advisory, LLCAdministrative Assistant, Audit SupportRochester, NY$23–$25 / hourPart timeAs a founding firm member of Springline Advisory, we bring expanded capabilities, deeper expertise, and even greater opportunities to serve our clients—while staying true to the personalized, high-touch service and vibrant culture that sets us apart. As the Audit Support Administrative Assistant, you will play a key role in supporting the Audit Department by ensuring accurate, timely preparation of client deliverables and maintaining critical administrative processes.
One Path Career PartnersAdministrative Claims Support Representative One Path Career PartnersAdministrative Claims Support RepresentativeRochester, NYTo be considered for this position, please have a HS Diploma, a minimum of 3-years of customer service experience, and strong computer skills. Follows procedures and utilizes resources to ensure that quality metrics are met.
University of RochesterNewAdministrative Assistant IV - MBI/CVBI University of RochesterAdministrative Assistant IV - MBI/CVBIRochester, NY$21.36–$29.90 / hourResponsibilities include supporting the DD of Research Operations and other key leaders in the Department and Institute e.g., Vice Chair, Lead Research Specialist & Academic Administrator, on tasks that will include coordinating administrative meetings, handling correspondence, maintaining records, and performing a variety of other clerical tasks that can include supply ordering, visa processing & timekeeping. The Administrative Assistant will serve as the first point of contact for internal and external inquiries, representing the office in a professional and welcoming manner for faculty, staff, students and guests - stationed on the 3rd floor of KMRB.
University of RochesterNewAdministrative Assistant IV(L) University of RochesterAdministrative Assistant IV(L)Rochester, NY$21.36–$29.90 / hourThis role is responsible for coordinating payroll processes, managing purchasing and invoice reconciliation, supporting HR functions including job postings and employee status changes, maintaining departmental compliance tracking (FMLA, traveler contracts, training pay), and supporting leadership scheduling and operational coordination. The position plays a critical role in ensuring the administrative operations of SPD run efficiently, supporting a department that directly impacts operating room readiness, patient safety, and hospital procedural services.
Upstate Niagara CooperativeFleet Administrative Assistant Upstate Niagara CooperativeFleet Administrative AssistantRochester, NY$24–$26 / hourPart timeFleet administrative assistant is responsible for managing the administrative tasks related to the company's vehicle fleet, including vehicle registration, maintenance scheduling, driver compliance, data tracking, and ensuring adherence to fleet policies, essentially acting as the central point of contact for all aspects of fleet operations, reporting to a fleet director and supporting day-to-day activities to maintain efficient fleet usage. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®.
Insero Talent SolutionsAdministrative Assistant Insero Talent SolutionsAdministrative AssistantRochester, NYInsero Talent Solutions is excited to be recruiting for an Administrative Assistant for a CPA firm that consistently ranks among the Best Places to Work. This role involves assisting with financial document preparation, client interactions, office coordination, and general administrative duties in a professional services environment.
LaBella Associates DPCArchitectural Operations Administrative Assistant LaBella Associates DPCArchitectural Operations Administrative AssistantRochester, NYWe are currently looking to hire an Operations Administrative Assistant to work closely with our Operations Manager and support our Architecture Division. • Work with Project Managers - assist with project initiation set up and review invoicing.
Finger Lakes Addiction Counseling and Referral Agency IncOutpatient Administrative Assistant Finger Lakes Addiction Counseling and Referral Agency IncOutpatient Administrative AssistantEast Palmyra, NY$16.50–$16.90 / hourFull timeJob Title: Outpatient Administrative Assistant Location: Finger Lakes, NY Employment Type: See below Schedule: Newark: Mon, Tues, Thurs 3pm - 8 pm, Wed 8am - 1pm Geneva: Tues to Sat days, 1 evening. Job Summary: The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient Clinic, ensuring smooth daily operations and excellent client service.
LaBella AssociatesArchitectural Operations Administrative Assistant LaBella AssociatesArchitectural Operations Administrative AssistantRochester, NY$25–$27Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.
CareerscapeNewAdministrative Assistant CareerscapeAdministrative AssistantRochester, NY$18–$22 / hourTemporaryThe ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.
Insero Talent SolutionsLitigation Administrative Assistant Insero Talent SolutionsLitigation Administrative AssistantRochester, NYAssist in the preparation of pleadings and legal documents, including Summonses, Verified Complaints, Answers with Counterclaims, Statements of Net Worth, proposed orders, motions, and discovery materials. The ideal candidate will bring prior law firm experience, family and matrimonial litigation exposure, and the ability to manage multiple priorities while maintaining strict confidentiality.
Cogent Infotech CorporationExecutive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsRochester, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
TandymAdministrative Assistant TandymAdministrative AssistantRochester, New York$22–$24 / hourA property management firm in Western New York is actively seeking a hardworking and versatile Administrative Assistant to join their growing Facilities team in Rochester. 2+ years of previous experience in an Administrative support role.
Person Centered ServicesNewAdministrative Assistant Person Centered ServicesAdministrative AssistantRochester, NYCompany paid benefits: basic life insurance, long-term disability, and a Lifestyle Spending Account with a benefit of up to $500 set aside for employees to spend on wellness eligible expenses! When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own career goals.
O'Connell Electric CompanyBilling Administrative Assistant O'Connell Electric CompanyBilling Administrative AssistantVictor, NY$19–$23 / hourIt is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
O'Connell Electric Company IncBilling Administrative Assistant O'Connell Electric Company IncBilling Administrative AssistantVictor, NY$19–$23 / hourInvoicing and construction background helpful, but not required Ability to work in a fast-paced, team environment, ability to take initiative and responsibility for tasks given, strong time management skills Proficient in Microsoft Office Suite or related software, especially Excel Timberline construction software knowledge helpful, but not required Detail oriented, independent and self-motivated individual with strong confidentiality, responsibility, organizational, and communication skills. Assist Account Receivable Manager and Accounts Receivable Supervisor with various tasks as assigned Collaborate with the Accounts Receivable Team to ensure that the needs of the department are being met Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
Mary Cariola Childrens CenterNewADMINISTRATIVE ASSISTANT Mary Cariola Childrens CenterADMINISTRATIVE ASSISTANTRochester, NY$17.34–$21.84 / hourAfter training, creates, maintains, and manages student information in students' paper Central Files, online data systems, and applications (such as Frontline or the Preschool Portal). Classroom Support: Assists with timecards and timecard adjustments for staff supervised by the Vice Principal and Principal, or Assistant Preschool Director and Preschool Director.
JPMorgan Chase Bank, N.A.Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantRochester, NYFull timeJPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Howard Hanna Real Estate ServicesNewAdministrative Assistant Howard Hanna Real Estate ServicesAdministrative AssistantWebster, NYFull timeManage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva. Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies.
Skip's Custom Flooring IncAdministrative Assistant Skip's Custom Flooring IncAdministrative AssistantCanandaigua, NYSkip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers!
Bowers CPA's & AdvisorsSenior Administrative Specialist Bowers CPA's & AdvisorsSenior Administrative SpecialistRochester, NY$25–$30 / hourSuccess in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. Company Overview: Bowers Accountants & Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services.
University of RochesterNewAdministrative Coord III University of RochesterAdministrative Coord IIIRochester, NY$18.65–$26.11 / hourWith minimum direction and considerable latitude for independent judgment, works with faculty and administrative staff in an academic setting to support activities and events related to the graduate and post-graduate level programs of the Marriage and Family Therapy Training Program. Prepare a concise grid of the applicants' brief bios (name, home state, GPA, GREs, short summary of personal statement); prepare interview schedule; arrange lunch with invitations to current students who would like to answer questions posed by applicants.
Arc of MonroeAdministrative Assistant Day Hab FT Arc of MonroeAdministrative Assistant Day Hab FTRochester, NYMinimum Education & Experience Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department.
Van Bortel Subaru of RochesterNewAutomotive Warranty Administrative Assistant Van Bortel Subaru of RochesterAutomotive Warranty Administrative AssistantRochester, NYWe promise to maintain a well-trained workforce and a safe, modern facility in order to render our customers the best possible support and to provide our employees a secure future. Kitty Van Bortel owns one of the top selling Subaru dealerships in the nation, as well as one of the most successful Ford dealerships in a multi-state area.
University of RochesterNewAdministrative Coord III (L) University of RochesterAdministrative Coord III (L)Rochester, NY$18.65–$26.11 / hourCoordinates and makes all arrangements for Grand Rounds, Corner Society, and similar events, including but not limited to CME credit registration and advance room reservations; travel and lodging arrangements for guest speakers and communications promoting the events. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.
Van Bortel Subaru of VictorNewAutomotive Warranty Administrative Assistant Van Bortel Subaru of VictorAutomotive Warranty Administrative AssistantRochester, NYWe promise to maintain a well-trained workforce and a safe, modern facility in order to render our customers the best possible support and to provide our employees a secure future. Kitty Van Bortel owns one of the top selling Subaru dealerships in the nation, as well as one of the most successful Ford dealerships in a multi-state area.
University of RochesterAdministrative Coordinator III University of RochesterAdministrative Coordinator IIIRochester, NY$21.36–$29.90 / hourDemonstrated ability to maintain confidentiality required • Excellent communication and interpersonal skills are necessary required • Possess advanced computer skills to use a variety of electronic or online systems for communication and administrative purposes required • Ability to manage multiple activities under pressure and demonstrated ability to meet deadlines in a timely manner required • Ability to interact with all levels of faculty and staff from other departments throughout the University as well as outside agencies required • Must be able to demonstrate initiative and resourcefulness in managing priorities and take responsibility for accomplishing his/her own work while maintaining confidentiality of information required • High degree of professionalism, excellent time management, and problem solving abilities • Leadership, accountability, discretion, integrity, strong organization skills, initiative, team player • Ability to work independently in an interdisciplinary team environment • Exceptional customer service skills required. • Utilizing knowledge of University and departmental business expense and travel reimbursement policies, departmental requirements, and grant funding compliance, manages travel arrangements and financial reimbursements for faculty and invited speakers.
Kenmore-Town of Tonawanda UFSDNewAdministrative Assistant to the Assistant Principal - BHS Kenmore-Town of Tonawanda UFSDAdministrative Assistant to the Assistant Principal - BHSRochester, NYFrom listening to great jazz on the streets to children being entertained at the second largest children's museum in the U.S., Rochester is filled with museums, attractions, music, theater, festivals, sports, special events and more. The town includes attractive residential properties, small businesses and professional office buildings with convenient access to the City of Rochester's cultural, educational and commercial opportunities.
Baldwin Real EstateNewAdministrative Assistant/Rental Assistant Baldwin Real EstateAdministrative Assistant/Rental AssistantRochester, NY$21–$22 / hourMarketing and LeasingAssist Community manager in leasing units quickly and efficiently following approved occupancy guidelines, pursuant to HUD, Low Income Housing Tax Credit and or USDA Rural Development programs, in addition to our Tenant Selection Plan. Assist the Community Manager and Maintenance Supervisor in oversight of the property, to ensure a safe and habitable place to dwell.
NavitasPartnersAdministrative Coordinator - AC26-06265 NavitasPartnersAdministrative Coordinator - AC26-06265Newark, NYAbout Navitas Healthcare, LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. "Navitas Healthcare, LLC" is seeking an experienced Administrative Coordinator to manage administrative, office, HR, payroll, and operational support functions for a healthcare department within a fast-paced hospital environment.
NavitasPartnersNewAdministrative Coordinator – Contract (Healthcare Administration) - ACC26-06470 NavitasPartnersAdministrative Coordinator – Contract (Healthcare Administration) - ACC26-06470Newark, NYAbout Navitas Healthcare, LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. This role involves administrative operations, office coordination, reporting, budgeting support, HR/payroll processing, and supervision of administrative staff.
Constellation Energy Generation, LLC.NewAdministrative Coordinator Constellation Energy Generation, LLC.Administrative CoordinatorOntario, New YorkNow integrated with Calpine, our portfolio includes 55 gigawatts of capacity from nuclear, natural gas, geothermal, hydro, wind and solar facilities, with the generating capacity to power the equivalent of 27 million homes. Provide general office and secretarial support to the Manager or Director, including, typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions.
NAES CorporationOffice Administrative Supervisor NAES CorporationOffice Administrative SupervisorBatavia, NY$75,000–$85,000 / yearPart timeThe Administrative Supervisor at Batavia Power Plant serves as a key multi-site resource, supporting administrative, accounting, and human resources functions across several NAES-operated facilities, including Sterling, Massena, Hillburn, and Shoemaker. The Sterling, Massena, Hillburn, and Shoemaker Power Plants are a diverse fleet of natural gas and multi-fuel facilities supporting grid reliability through combined cycle and simple cycle operations.
Heritage Christian ServicesProject Support Specialist Heritage Christian ServicesProject Support SpecialistRochester, New YorkThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. We protest systemic and political inequities that marginalize people, recognizing that there is a history of structural racism in the United States.
Coast Professional, Inc.NewSenior Admin Support Coast Professional, Inc.Senior Admin SupportPerry, NYPart timeAdministrative Support position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. In your position you are required to safeguard the computer systems by following proper username and password management which includes selecting challenging passwords and committing them to memory, they should not be written down or stored where others can freely have access.
University of RochesterManager, Clin Support, Lab University of RochesterManager, Clin Support, LabRochester, NY$72,318–$101,208 / yearManages operational budget by appropriately using sub-codes, budget distribution across sub-codes, and expenses management to meet section budget. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create \u2013 and Make the World Ever Better.
University of RochesterDepartment Coord IV (L50) University of RochesterDepartment Coord IV (L50)rochester, NY$21.36–$29.90 / hourOffice procedures; database entry principles; customer service and public relations principles; principles of math; mailing and distribution methods; training principles; leadership principles; intermediate to advanced budget administration principles; inventory and supply maintenance principles; event planning required. Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the department and/or University; establishes and builds positive working relationships with external agencies and organizations.
Datrose, IncNewExecutive Administrator Datrose, IncExecutive AdministratorRochester, NY$26.20–$41.90 / hourCore Functional RequirementsExperience supporting senior/executive-level leadership (primary support to SVP level). Serves as liaison between executivesand internal/external stakeholders, ensures effective communication and timely resolution of inquiries.
All New York Process Servers IncOffice Administrator for Process Serving Agency All New York Process Servers IncOffice Administrator for Process Serving AgencyRochester, NYResponsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY.
University of RochesterAcademic Administrator I University of RochesterAcademic Administrator IRochester, NY$21.36–$29.90 / hourAssists with accreditation and compliance activities by collecting and maintaining education program data; supports admissions processes and applicant tracking systems; maintains databases for applicants, students, residents, and alumni; and prepares routine reports, surveys, and documentation for accrediting bodies, departmental leadership, and institutional offices in accordance with applicable policies and requirements. Essential Functions: Supports academic administrative processes for academic programs administered by the department, including graduate student advising and admissions processes such as registration, class scheduling, course catalogs, grades reporting, and application management.
University of RochesterDevelopment Program Assistant University of RochesterDevelopment Program AssistantNY$23.06–$32.29 / hourJob Location (Full Address): 300 East River Rd, Rochester, New York, United States of America, 14623 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100006 Ofc Sr Vice Pres Advancement Work Shift: UR - Day (United States of America) Range: UR URG 107 H Compensation Range: $23.06 - $32.29. Additionally, the role encompasses international support, including managing international gift-giving customs, maintaining country-specific reports, coordinating international travel for senior staff, and preparing multi-currency expense reports.
University of RochesterURMC Academic Programs, Program Assistant III University of RochesterURMC Academic Programs, Program Assistant IIINY$23.06–$32.29 / hourPrimary lead staff member on specific, smaller events, including at least 2 SON Free Coffee Day events per year and other general alumni programming for SMD/SON/EIOH. Supports events for all three schools, SMD, SON, and EIOH, including, but not limited to, reunion programming, Meliora Weekend, volunteer events, and student engagement programming.
Goldberg Segalla LLPDefense Base Act Legal Assistant Goldberg Segalla LLPDefense Base Act Legal AssistantRochester, NYRemote$17–$42 / hourGoldberg Segalla is a national civil litigation law firm that represents major national and regional companies and insurance carriers in all aspects of business counseling, risk assessment and dispute resolution including representation in various types of claims, controversies and litigation involving personal and other injuries, property damage, contract disputes and business torts. Goldberg Segalla seeks a highly motivated and organized individual to join its team as a Legal Assistant for our Defense Base Act (DBA) group.
ELSNewExecutive Assistant ELSExecutive AssistantRochester, NYActing as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management and multiple departments is required.
Catholic Charities Community ServicesNewSenior Executive Assistant Catholic Charities Community ServicesSenior Executive AssistantRochester, NY$57,000–$77,000 / yearThe primary responsibilities for this position include but are not limited to the following: Proactively support the President & Diocesan Director with administrative duties and help manage the President's day-to-day schedule and activities. This includes prioritization of tasks and projects, focused communication and managing relationships with board members and the executive team, community leaders and other stakeholders.
The Best ConnectionLogistics Administrator The Best ConnectionLogistics AdministratorRochester, Kent£13.89–£13.89 / hourYou'll play a key part in keeping our delivery operations running smoothly-supporting drivers, porters, and customers throughout the day. Driver Support & Debriefing:Welcome back drivers after their delivery runs and carry out debrief procedures.
University of RochesterNewSenior Staff Engagement and Development Specialist University of RochesterSenior Staff Engagement and Development SpecialistRochester, NY$77,216–$115,824 / yearExamines, develops, organizes, initiates, executes, manages, and audits new procedures related to SAS operations in consultation with senior leaders, departments, and administrative offices to provide more expeditious, accurate, and efficient delivery and integration of support services between departments, programs and the Dean's Office. They will contribute to the development and execution of School strategy by identifying, prioritizing, and building organizational capabilities in partnership with the HRBP on issues that include talent management and workforce planning, performance management, employee relations, organizational development, employee development, and succession planning.
Passero AssociatesNewExecutive Assistant Passero AssociatesExecutive AssistantRochester, NYRecognized nationally by the Zweig Group as one of the "Best Firms to Work For," Passero Associates is a growing multi-disciplinary consulting firm providing planning, engineering, architectural design, structural, surveying, sustainability, program management, design-build, construction administration and inspection services throughout six offices in the northeastern, midwestern, and southeastern United States. About Passero: founded in 1972, Passero Associates has a staff of more than 180 professionals in nine offices providing high-quality, value-oriented architecture, aviation, civil and structural engineering, planning, transportation, and survey services throughout the northeastern, southeastern, and midwestern United States.
CRH Americas CorporateNew Hire Administrator CRH Americas CorporateNew Hire AdministratorRochester, NY$20–$22 / hourInput and monitor progress of new hire screenings such as drug testing and background checks, keeping all appropriate individuals apprised of progress/results and expected completion. The role will be part of a 5-6 person administrative group that processes offer letters and runs background checks for new hires under the guidance of the Recruiting Operations Manager.