Administrative Assistant II NY CreatesAdministrative Assistant IIRochester, NY$23–$26 / hourFull timeFor positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. NY Creates also runs some of the most advanced facilities in the world, boasts more than 3,000 industry experts and faculty, and manages public and private investments of approximately $25 billion - placing it at the global epicenter of high-tech innovation and commercialization.
Administrative Assistant, Audit Support Springline Advisory, LLCAdministrative Assistant, Audit SupportRochester, NY$23–$25 / hourPart timeAs a founding firm member of Springline Advisory, we bring expanded capabilities, deeper expertise, and even greater opportunities to serve our clients—while staying true to the personalized, high-touch service and vibrant culture that sets us apart. As the Audit Support Administrative Assistant, you will play a key role in supporting the Audit Department by ensuring accurate, timely preparation of client deliverables and maintaining critical administrative processes.
Administrative Assistant, Audit Support Springline AdvisoryAdministrative Assistant, Audit SupportRochester, New YorkAs a founding firm member of Springline Advisory, we bring expanded capabilities, deeper expertise, and even greater opportunities to serve our clients—while staying true to the personalized, high-touch service and vibrant culture that sets us apart. As the Audit Support Administrative Assistant, you will play a key role in supporting the Audit Department by ensuring accurate, timely preparation of client deliverables and maintaining critical administrative processes.
Administrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHST Rochester Institute of TechnologyAdministrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHSTRochester, New YorkThe Administrative/ Program Support Coordinator provides high-level operational, administrative, budgetary, and customer service support to the Ultrasound (Diagnostic Medical Sonography) Program, the Department of Clinical Health Professions, and Behavioral Health programs. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
Administrative Program Support Coordinator I, KGCOE Industrial & Systems Engineering Rochester Institute of TechnologyAdministrative Program Support Coordinator I, KGCOE Industrial & Systems EngineeringRochester, New YorkRochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Contributes to student recruitment efforts and accreditation activities such as data analysis, teaching assistant coordination, exam management, and helps coordinate any associated outreach events.
Administrative Assistant IV University of RochesterAdministrative Assistant IVRochester, NY$21.36–$29.90 / hourWith minimal direction and considerable latitude for independent judgment, performs routine and non-routine duties for the Director of Transplant Medical Services, the Chief of the Transplant Institute and other Transplant Institute providers and administrators requiring sensitivity to the needs and concerns inside and outside the department. Responsibilities: Under the direction of the Executive Director and the Director of Operations the Administrative Assistant IV provides high level administrative support of a complex and sensitive nature requiring attention to detail and adherence to timelines and the ability to work independently with a high degree of efficiency.
Administrative Assistant IV - MBI/CVBI University of RochesterAdministrative Assistant IV - MBI/CVBIRochester, NY$21.36–$29.90 / hourResponsibilities include supporting the DD of Research Operations and other key leaders in the Department and Institute e.g., Vice Chair, Lead Research Specialist & Academic Administrator, on tasks that will include coordinating administrative meetings, handling correspondence, maintaining records, and performing a variety of other clerical tasks that can include supply ordering, visa processing & timekeeping. The Administrative Assistant will serve as the first point of contact for internal and external inquiries, representing the office in a professional and welcoming manner for faculty, staff, students and guests - stationed on the 3rd floor of KMRB.
Administrative Assistant BHVA Kenrick CorporationAdministrative Assistant BHVACanandaigua, NY$18.50–$24 / hourFull timeAs a key member of the Administrative Team, the Administrative Assistant will ensure that the administrative responsibilities are carried out effectively and efficiently while delivering excellent service to internal needs and external clients. Ensure timely and accurate implementation of the following: correspondence, reports, unit sale related documents, welcome letters, processing access cards, and delivery of Financial Reports and other documents, etc.
NewExecutive Administrative Assistant Macpower Digital Assets Edge Private LimitedExecutive Administrative AssistantGeneva, NY$56,638–$63,044 / yearDirector of Revenue Cycle Services, Director of Budget & Reimbursement, and other Directors in the Finance Division as needed, Reads, analyzes & researches incoming mail & e-mails to determine its significance, distribution and/or follow up. The ideal candidate would have strong computer skills, including Microsoft Excel, Word and PowerPoint, this role requires STRONG excel skills, the ability to pull and format data for presentation or reporting.
Administrative Assistant for Enrollment, Advancement, Operations Archdiocese of DetroitAdministrative Assistant for Enrollment, Advancement, OperationsRochester, New YorkThis position serves as a welcoming first point of contact for families and visitors, ensures smooth office operations, and provides administrative support for admissions and development initiatives. Job Goal: The Administrative Assistant plays a key role in enrollment management and advancement efforts as well as supporting the operations of the school.
NewReal Estate Legal Administrative Assistant Underberg and KesslerReal Estate Legal Administrative AssistantRochester, NY$45,000–$55,000 / yearUnderberg & Kessler LLP is seeking a Real Estate Legal Administrative Assistant to join our Real Estate Practice Group in Rochester, NY.This is an excellent opportunity to work alongside experienced legal professionals in a collaborative firm that values excellence, client service, and professional growth. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Administrative Assistant-ElderONE (Full time, day shift) Rochester Regional Health SystemAdministrative Assistant-ElderONE (Full time, day shift)NY$17.75–$24 / hourJoin ElderONE and be part of a groundbreaking PACE program that's redefining senior care-helping patients stay safely in their homes while receiving fully coordinated, compassionate support. EDUCATION: LICENSES / CERTIFICATIONS: PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.
NewAdministrative Assistant for Quality Assurance Lifetime Assistance IncAdministrative Assistant for Quality AssuranceRochester, NY$21–$23 / hourEducation Support: Tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester - plus micro-credential stipends up to $750 and SUNY partnerships. Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Administrative Assistant APi Group CorpAdministrative AssistantRochester, NY$22–$26 / hourFounded in 1946 in Buffalo NY by Herman Ulmer and Joseph DavisDUhas grown from a local fire protection company into a full-service life safety provider delivering fire sprinkler fire alarm and detection suppression and security solutions. Backed by APi GroupAs a member of APi Group a global market-leading business services provider we offer the stability and resources of a large organization with the close-knit culture of a local partner.
NewAdministrative Assistant/ Community Services Lifetime Assistance IncorporatedAdministrative Assistant/ Community ServicesRochester, NY$18–$20 / hourPart timeEducation Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships. Community Impact: Join efforts that reflect Lifetime Assistance’s dedication to community partnerships and enhanced quality of life for all.
SS Administrative Coordinator I University of RochesterSS Administrative Coordinator IRochester, NY$17.50–$22.79 / hourResponsibilities: Provides temporary clerical support to University, Hospital, and Medical Center departments in a variety of roles, including, but not limited to reception, secretarial, file management, customer service, and data entry. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better.
Administrative Assistant-ElderONE (Full time, day shift) Rochester Regional HealthAdministrative Assistant-ElderONE (Full time, day shift)Rochester, New YorkJoin ElderONE and be part of a groundbreaking PACE program that’s redefining senior care—helping patients stay safely in their homes while receiving fully coordinated, compassionate support. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
SS Administrative Coordinator II University of RochesterSS Administrative Coordinator IIRochester, NY$18–$25.14 / hourResponsibilities: Provides temporary administrative support to University, Hospital, and Medical Center departments in a variety of roles, including, but not limited to: reception, secretarial, file management, customer service, and data entry. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better.
Administrative Assistant ABM Industries IncAdministrative AssistantRochester, NYThis role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the Amazon account. The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence.
Temporary Administrative Assistant WithumTemporary Administrative AssistantRochester, NY$22–$26 / hourWithum is a forward-thinking, technology-driven advisory and accounting firm, helping clients to Be in a Position of StrengthSM in today's modern business landscape. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.
Administrative Assistant TandymAdministrative AssistantRochester, New York$22–$24 / hourA property management firm in Western New York is actively seeking a hardworking and versatile Administrative Assistant to join their growing Facilities team in Rochester. 2+ years of previous experience in an Administrative support role.
Executive Administrative Assistant Viper Staffing ServicesExecutive Administrative AssistantGeneva, New YorkPrevious experience as an executive secretary, administrative assistant, or in other related fields. You will provide high-level administrative support for an Executive at our company.
Seasonal, Operations Administrative Assistant (Part Time) H&R Block IncSeasonal, Operations Administrative Assistant (Part Time)ROCHESTER, NY$16.06–$24.09 / hourPartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
Administrative Assistant Skip's Custom Flooring IncAdministrative AssistantCanandaigua, NYSkip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers!
Administrative Coordinator III University of RochesterAdministrative Coordinator IIIRochester, NY$19.04–$26.63 / hourResponsibilities: The Administrative Coordinator III is a member of the DBP clinical team and provides advanced secretarial support for the clinical operations of the Developmental & Behavioral Pediatric Clinical Services. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Administrative Assistant CareerscapeAdministrative AssistantRochester, NY$18–$22 / hourTemporaryThe ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.
NewAdministrative Coordinator (Full-time, Rochester Regional Health SystemAdministrative Coordinator (Full-time,Rochester, NY$19–$25 / hourSchedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System.
Sr Administrative Assistant Rochester Regional Health SystemSr Administrative AssistantNY$20.75–$27 / hourAct as a liaison to community leaders, legislative and legal representatives, board members, physicians and other organization affiliates, departments and staff members; manage activities regarding records, statistics and reports. Minimum of five (5) years of prior administrative experience, including at least two (2) years of working in support of mid to high-level management, preferably in a healthcare environment.
Administrative Coordinator Rochester Regional Health SystemAdministrative CoordinatorNewark, NY$19–$25 / hourSchedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System.
Academic Administrative Assistant Bryant & Stratton CollegeAcademic Administrative AssistantRochester, NY$21.63–$22.60 / hourFounded in 1854, Bryant & Stratton College offers real-world education leading to bachelors, associates, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the campus team.
Law Enforcement Administrative Assistant Amchar WholesaleLaw Enforcement Administrative AssistantRochester, New YorkPOSITION OVERVIEW: The Administrative Assistant works under the supervision of the Director of Law Enforcement Sales and the Operations Manager. Essential Functions and Duties: Order entry, filing, billing and other general office work.
Administrative Assistant SERVPROAdministrative AssistantEast Rochester, NY$21–$24We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantRochester, NYFull timeJPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Operations Administrative Assistant U.S. Venture IncOperations Administrative AssistantRochester, NYU.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships. Protective equipment required: steel or composite toe boots, safety vest, safety harness, seatbelt, SRL (self-retracting lifeline).
Seasonal Administrative Professional Bonadio & Co LLPSeasonal Administrative ProfessionalRochester, NY$21–$23 / hourThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
NewAdministrative Coordinator Land O'Lakes IncAdministrative CoordinatorCaledonia, NY$23–$28 / hourThis role is part of our Purina Animal Nutrition business helping our network of local cooperatives, independent dealers and other large retailers serve producers, and animal owners throughout the United States. Through industry - leading R&D and committed partnerships, we innovate the nutrition products and practices that unlock the full potential of every animal for a healthier, more productive life.
Seasonal Administrative Professional Bonadio & Company LLPSeasonal Administrative ProfessionalRochester, NY$21–$23 / hourThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
Family Navigator- Administrative Coordinator III-1 University of RochesterFamily Navigator- Administrative Coordinator III-1Rochester, NY$18.65–$26.11 / hourResponsibilities: This role supports families of children with intellectual and developmental disabilities to understand their child's needs, navigate community-based system of care, and connect with family supports. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Seasonal Administrative Professional The Bonadio GroupSeasonal Administrative ProfessionalRochester, New YorkThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
Physician Support Representative University of RochesterPhysician Support RepresentativeRochester, NY$20.30–$27.41 / hourResponsibilities: With moderate direction and considerable latitude for independent judgement, performs complex clerical, administrative, and physician support duties, in a fast-paced environment, in support of the clinical, educational, academic, and research programs. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better.
Executive Support Asst IV, Chair University of RochesterExecutive Support Asst IV, ChairRochester, NY$23.52–$32.92 / hour10% Plans and makes all arrangements for meetings and special events: Arranges and schedules meetings for monthly clinical faculty meetings, monthly research faculty meetings, quarterly combined faculty meetings, quarterly executive leadership dinner meetings, etc., data sharing and other educational events that are not resident related. Other examples of independent and self-directed support duties include the review and updating of CVs in eCV, maintaining Department website for accuracy, coordinating onboarding of new faculty, co-authoring department newsletter for resident program alumni, and helping create policies and procedures relevant to key job functions.
Physician Support Rep III University of RochesterPhysician Support Rep IIIRochester, NY$19.62–$26.49 / hourCreate schedule for transplant evaluation which includes eRecord appointments for surgeons and physicians on the team as well as non-eRecord appointments for allied health providers including RN Coordinator, APP, social work, nutrition, financial counseling and other allied health providers as needed. This process requires scheduling multiple appointments into a one to two-day time slot while working around multiple scheduling logistical issues including patient dialysis appointments, specialist availability and extra consideration for those who travel from outside our service area.
Customer Support Technology Specialist I, EMS University of RochesterCustomer Support Technology Specialist I, EMSRochester, NY$55,955–$78,336 / yearOrganize and lead investigations into faculty and staff software-related requests, including support for operating systems (Mac OS, Mobile devices, Microsoft Windows OS), Internet applications (Chrome, Firefox, Safari, MS Edge, and Outlook), office productivity applications (MS Office), media applications (Notation Software, Zoom, and Windows Adobe products) and other applications as necessary and appropriate. Initiate and manage IT projects at the Eastman School of Music, including system migrations, integration with University IT services, and publishing workflow and training documentation for Computing Services and the Eastman Community.
Training & Workforce Support Coordinator- Home Care (Full time, day shift) Rochester Regional HealthTraining & Workforce Support Coordinator- Home Care (Full time, day shift)Rochester, New YorkThis role manages day to day logistics, trainee communication, documentation, and scheduling while also providing coaching, barrier removal support, and career navigation to individuals pursuing PCA, HHA, and CNA pathways. Rochester Regional Health Home Care is the only home care provider in the region to earn a CMS 5-Star Quality of Patient Care rating, placing its CHHA among the top 3.5% of agencies nationwide.
Training & Workforce Support Coordinator- Home Care (Full time, day shift) Rochester Regional Health SystemTraining & Workforce Support Coordinator- Home Care (Full time, day shift)Rochester, NY$22–$32 / hourThis role manages day to day logistics, trainee communication, documentation, and scheduling while also providing coaching, barrier removal support, and career navigation to individuals pursuing PCA, HHA, and CNA pathways. Rochester Regional Health Home Care is the only home care provider in the region to earn a CMS 5-Star Quality of Patient Care rating, placing its CHHA among the top 3.5% of agencies nationwide.
Office Administrator for Process Serving Agency All New York Process Servers IncOffice Administrator for Process Serving AgencyRochester, NYResponsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY.
Sr Grants Management Spec (L) University of RochesterSr Grants Management Spec (L)Rochester, NY$70,197–$105,295 / yearReports on the status of managed grant activities, develops and revises relevant workflows as needed, identifies administrative needs and challenges, and provides operational-support allowing leadership to make evidence-based, strategic decisions about ongoing program development. Manages workflows for administrative support staff and liaises with necessary institutional administrative offices to ensure key post-award administrative tasks are accomplished on time and in compliance with institutional and federal requirements across all managed grants and funded programs.
Department Coord IV (L) University of RochesterDepartment Coord IV (L)Rochester, New YorkOffice procedures; database entry principles; customer service and public relations principles; principles of math; mailing and distribution methods; training principles; leadership principles; intermediate to advanced budget administration principles; inventory and supply maintenance principles; event planning required. - Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the department and/or University; establishes and builds positive working relationships with external agencies and organizations.
Department Coordinator IV(L50) University of RochesterDepartment Coordinator IV(L50)Rochester, NY$21.36–$29.90 / hourManage procurement needs for the critical care team and division, including creating and maintaining assigned PO's, P-Card transactions, Moonlighting tracking and payment submission, inventory and supply ordering and tracking and assists with preparing travel and conference reimbursement. Responsibilities: The Department Coordinator IV serves as administrative support for the Pulmonary & Critical Care Medicine division's Adult Critical Care physician leaders, as well as assigned adult critical care faculty and designated clinical staff.
Sales and Settlement Administrator NVR IncSales and Settlement AdministratorRochester, NYAbout NVR: As the parent company of Ryan Homes, NVHomes and Heartland Homes, NVR is committed to your success and we will give you the tools, training, and industry knowledge you need to excel and thrive. As a Sales and Settlement Administrator at Ryan Homes, a brand of NVR, you will impact the lives of our customers while working in an environment of respect, empowerment, and professional development.