NewSenior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop OfficeChicago, Illinois$70,000–$85,000 / yearThe department provides expertise and leads NORC strategy on the use of a broad range of methods and techniques, including statistical modeling, machine learning methods, data linkage, statistical matching, data disclosure control, small area estimation, Bayesian analysis, assessing data quality, data visualization for analyzing and interpreting data, and developing approaches using artificial intelligence (AI) that support NORC’s research. The Statistics and Data Science department implements state-of-the-art statistical methods and develops innovations to deliver reliable data and rigorous analysis to guide critical programmatic, business and policy decisions for NORC clients.
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, Illinois$74,000–$90,000 / yearProvide a broad range of administrative support to the senior-level leaders as they collaborate with NORC’s senior leadership and colleagues throughout the organization to create and execute outstanding external and internal strategic communications initiatives to drive NORC’s mission, disseminate our work, and support and engage our staff. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.
NewSr Administrative Assistant Medline IndustriesSr Administrative AssistantChicago, IL$28.75–$41.75 / hourFull timeIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Product Support Specialist Medline IndustriesProduct Support SpecialistChicago, IL$23.25–$33.75 / hourFull timeIntermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Report deficiencies and coordinate with the relevant Product Manager or Senior Product Support Specialist to discuss the set-up of new vendors and items.
NewExecutive Administrative Assistant Medline IndustriesExecutive Administrative AssistantNorthfield, IL$35.50–$51.50 / hourFull timeIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
// Hybrid // Japanese / English Administrative Assistant (34123) Activ8// Hybrid // Japanese / English Administrative Assistant (34123)Schaumburg, IL$45,000–$60,000 / yearFull timeAn International manufacturer is currently seeking a motivated //Hybrid// Japanese/English Bilingual Administrative Assistant to support their office in the Schaumburg, IL area.
Project Manager | Federal Construction JobotProject Manager | Federal ConstructionGlenview, IL$110,000–$150,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role offers the opportunity to manage impactful federal projects while collaborating with government agencies, project stakeholders, subcontractors, and internal operations teams.
NewLearning Lab Manager Ombudsman Educational ServicesLearning Lab ManagerChicago, ILOmbudsman Educational Services , a growing, dynamic organization with a social mission to offer hope, is seeking a Learning Lab Manager to join our award-winning Alternative Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! If you're passionate about empowering students with diverse learning needs, thrive in a collaborative and dynamic educational environment, and bring creativity, patience, a solution-focused mindset, a sense of humor, and an unwavering commitment to student growth — We Should Talk!
NewReal Estate Sales Agent Weichert, RealtorsReal Estate Sales AgentNaperville, ILWhether you’re new to real estate or a seasoned closer, we provide proven sales training, advanced technology, and ongoing support to help you grow your pipeline, close more deals, and maximize your income. Backed by the Weichert® brand, we combine local market expertise with national resources, proven systems, and powerful sales tools to help our agents close more deals and deliver exceptional client experiences.
NewRN Case Manager, Workers Compensation Endeavor HealthRN Case Manager, Workers CompensationArlington Heights, ILOur more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. Stays abreast of regulations, trends, benchmarks and best practice and incorporates new knowledge into organizational programs and plans Acts as a change agent to systematically drive and implement change throughout the organization in support of advancing the health, safety, and wellbeing of the workforce.
Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International Acceptance Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International AcceptanceRiverwoods, IllinoisSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International Acceptance Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
NewSenior Administrative Assistant (Administrative Support Assistant III) Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III)Chicago, IL$80,900–$92,300 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
Senior Administrative Assistant (Administrative Support Assistant III) - Legal Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - LegalIL$80,900–$92,300 / yearCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.
Lead Administrative Support Specialist YWCA Metropolitan ChicagoLead Administrative Support SpecialistAddison, ILOTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites.
Regional Administrative Support Region 1-A: Cook (City of Chicago) IL Network of Child Care Resource and Referral AgenciesRegional Administrative Support Region 1-A: Cook (City of Chicago)Chicago, ILFull timeThe Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned. Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.
Remote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativeChicago, IllinoisRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
Administrative Support/Resource Room Dynamic Workforce SolutionsAdministrative Support/Resource RoomChicago, ILPrimary Objectives of Position: Provides administrative support to project leadership in a variety of areas including Human Resource assistance, training documentation, procurement documentation, accounts payable functions, purchase order request, routing correspondence, and reports. Generate and dispatch service request work orders to multiple subcontractors and vendors, communicating work orders to technicians and internal clients.
NewClerical & Administrative Support Specialist Al Warren Oil Company Inc.Clerical & Administrative Support SpecialistBensenville, ILThis role works closely with our Sales, Operations, Dispatch, Customer Service, and Accounting departments, making it an excellent opportunity for someone who enjoys collaboration while taking ownership of their work. This position is responsible for ensuring customer invoices are accurate, orders are entered correctly, customer accounts remain up to date, and office operations run smoothly.
Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Chicago, IL$48,000–$52,500 / yearFull timeThe American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. RESPONSIBILITIES: Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.
NewAdministrative Support, Materials Power Solutions International, Inc.Administrative Support, MaterialsWood Dale, IL$20–$22 / hourPower Solutions International (PSI) is a leading manufacturer of emissions-certified powertrains specializing in customized and fully integrated turnkey solutions for the leading global equipment manufacturers in the industrial, transportation, and energy markets manufacturers. Summary: The Materials Administrator will provide support to the Shipping/Receiving and Materials Departments while coordinating with other PSI departments to follow established procedures that assist to track and maintain materials and data that ensure SOX compliance and accurate reporting of materials.
Legal Administrative Support State FarmLegal Administrative SupportChicago, IL$47,100.93–$52,000 / yearWith the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more.
Administrative Support Coordinator Fusion AcademyAdministrative Support CoordinatorEvanston, IllinoisFull timeQualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others’ well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. This position provides a celebrity experience for all students, families, staff, and visitors through exceptional customer service, campus operations, compliance management, communication, and campus safety.
Sr. Field Service Administrative Support ZobilitySr. Field Service Administrative SupportRoselle, ILObtain necessary information relating to service issues, investigate billing problems, collect and research documentation, review and adjust discrepancies and resolve issues. Maintain field service employee addresses and phone numbers for distribution list throughout client and coordinate with Human Resources.
Childcare Administrative Support The Learning TreeChildcare Administrative SupportElgin West, IL$22–$25 / hourFull timeTo be QUALIFIED for this position, we require IL Director Qualification and previous experience working in a licensed childcare facility in an admin role. The Learning Tree of Elgin West is a licensed childcare center seeking Center Support Staff/ Third in Charge!
NewLegal Administrative Assistant - In-Office Litigation Support The Alden NetworkLegal Administrative Assistant - In-Office Litigation SupportChicago, ILThe ideal candidate will have a college degree, 3 years of administrative experience, and strong organizational and detail-oriented skills. This role involves managing medical records, issuing subpoenas, and providing general legal support.
Facilities Floater & Administrative Support CASA CENTRAL PADRES CORPORATIONFacilities Floater & Administrative SupportChicago, ILThe position assists with room setup, breakdown, and post-event cleanup for meetings, trainings, and program activities, and supports agency-wide waste management processes, including trash, recycling, and proper disposal of materials in accordance with agency policies. Support program operations through administrative and participant-facing tasks, including responding to phone inquiries ranging from routine requests to sensitive concerns, completing data entry, and assisting with the acceptance of childcare co‑payments.
Administrative Support Team Associate, Evergreen Plaza - Full Time Macy's IncAdministrative Support Team Associate, Evergreen Plaza - Full TimeEvergreen Park, ILWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORCSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, ILPosition Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Open until filled Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department. Position Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department.
Administrative Support Team Member/ Patient Billing Specialist Village Green Dental Center, P.C.Administrative Support Team Member/ Patient Billing SpecialistAurora, ILPlease visit our website at www.villagegreendental.net or visit our Village Green Dental Center Facebook Page to learn more about us! COVID-19 considerations: We have taken all precautionary measures for COVID-19—Vacstations, HEPA filters, sanitizers, masks, face shields, gowns, and gloves.
Administrative Support/ Patient Billing Village Green Dental Center, P.C.Administrative Support/ Patient BillingAurora, IL$18–$21 / hourWe are a rapidly expanding dental office looking for a full-time Insurance and Financial Coordinator to join our amazing team! Please visit our website at www.villagegreendental.net to learn more about us!
Coordinator, Research Center (Administrative Support) Rosalind Franklin University of Medicine and ScienceCoordinator, Research Center (Administrative Support)North Chicago, IL$55,478–$60,000 / yearThe Research Center Coordinator works closely with the Center Director(s), Principle Investigators (PI's) and Research Staff to provide administrative support and coordination of activities supporting biomedical research center programs and their research missions. RFU is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.
Senior Manager, Administrative Services W.W. Grainger IncSenior Manager, Administrative ServicesLAKE FOREST, IL$112,900–$188,100 / yearWith benefits starting on day one, our programs provide choice and flexibility to meet team members individual needs, including: Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing. The Senior Manager, Administrative Services leads multiple Administrative Services teams within the Administrative Business Partners Center of Excellence (ABP COE) to deliver consistent, efficient administrative support across Grainger.
Administrative Business Partner, Platforms and Devices Google LLCAdministrative Business Partner, Platforms and DevicesChicago, ILPreferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
Administrative Business Partner, Customer Experience Google LLCAdministrative Business Partner, Customer ExperienceChicago, ILPreferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.
NewAdministrative Assistant The Inland Real Estate Group of Companies IncAdministrative AssistantOak Brook, IL$30–$35 / hourThis role is essential to ensuring the smooth operation of our commercial real estate portfolio by providing administrative, operational, and customer service support to Property Managers and Regional Property Managers. We offer an opportunity to be part of a collaborative and professional property management team where your organizational talents and administrative expertise will directly contribute to the success of our commercial real estate operations.
Administrative Assistant to the Instructional Resource Manager Township High School District #113Administrative Assistant to the Instructional Resource ManagerHighland Park, ILSummary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers.
Administrative Assistant Integrated Resources, IncAdministrative AssistantChicago, ILQualifications: Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team; comfort working within a certain level of ambiguity. Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
Administrative Assistant and Office Manager Quest Food Management Services LLCAdministrative Assistant and Office ManagerChicago, ILAbout Company: For over 40 years, Quest Food Management Services has been a leading food service provider serving K-12 schools, higher education institutions, corporate dining programs, and event venues. Skills: The required skills enable the candidate to efficiently manage daily office operations, ensuring that scheduling, communication, and documentation are handled accurately and promptly.
Sr. Administrative Assistant A.T. Kearney IncSr. Administrative AssistantChicago, ILStrong client-service mindset and a supportive "can-do" attitude, with flexibility to perform a variety of office tasks; availability for occasional support before-and-after regular business hours for office activities and events. Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfort, confidence, and joy as they do great things for our firm, our colleagues, and our clients.
Administrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
NewBMO Investment Services, Regional Administrative Manager Bank of MontrealBMO Investment Services, Regional Administrative ManagerChicago, IL$74,000–$138,000 / yearProvides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related activities; ensures proper documentation and administration of decisions. Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.
Sr Administrative Assistant Northern TrustSr Administrative AssistantChicago, ILFull timeNorthern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With the diversity of their investments, they often take a broad range of products and services from Northern Trust including asset servicing (custody), fiduciary, fund administration, investment management and banking/credit.
NewLegal Administrative Assistant Dormont Manufacturing CompanyLegal Administrative AssistantChicago, IL$37.50–$48.75 / hourOversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorney to address questions or issues related to the billing process. The LAA collaborates regularly with Legal Support Assistants, Legal Executive Assistants, and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time.
Executive Administrative Assistant Nidec Motor CorporationExecutive Administrative AssistantChicago, ILThe Executive Administrative Assistant serves as a trusted strategic partner to a globally positioned executive holding multiple senior leadership roles, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation. Nidec is the world's leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.
Administrative Assistant Million Dollar Round TableAdministrative AssistantPark Ridge, IllinoisJoin a World-Class Organization Making a Global Impact Founded in 1927, MDRT (Million Dollar Round Table), The Premier Association of Financial Professionals® , is a global, independent association representing the world’s leading life insurance and financial services professionals. MDRT is seeking a Global Markets Administrative Assistant to provide comprehensive administrative, operational, and member support to the Regional Alliance Managers.
Brokerage Administrator (Administrative Assistant) Marcus & Millichap IncBrokerage Administrator (Administrative Assistant)Chicago, IL$25.50–$27 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services.
Senior Administrative Assistant (Legal) Wells Fargo & CoSenior Administrative Assistant (Legal)Chicago, IL$31.73–$48.08 / hourThey are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Netdocs as the document management system of record to create/maintain business value documents.
ADMINISTRATIVE ASSISTANT II -FACILITIES Sinai Health System IncADMINISTRATIVE ASSISTANT II -FACILITIESChicago, ILKey Job Activities: Under minimal supervision, performs broad and department-specific technical and administrative support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution and detailed knowledge of institutional procedures related to the work performed. Position Purpose: The HCH/MT.SINAI Administrative Assistant II provides confidential administrative support to one or more designated Director(s), Manager(s), department, and office.
Tax Administrative Assistant TreeHouse Foods IncTax Administrative AssistantOak Brook, IL$16.35–$30.29 / hourComprehensive paid time off opportunities, including immediate access to two weeks of vacation (increasing to three weeks after just three years of service), five sick days, two emergency days, parental leave and 11 company holidays (including two floating holidays). An employee's position within the pay range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, and business or organizational needs.
Executive Administrative Assistant/Office Manager Mauser AGExecutive Administrative Assistant/Office ManagerOak Brook, IL$90,000–$120,000 / yearSummary: The Executive Administrative Assistant & Office Manager provides high-level administrative support to Mauser's President/Chief Executive Officer while overseeing daily office operations. This dual-role position ensures efficient executive support, seamless office management, and effective coordination across teams.