Administrative Support Assistant 3 - Field Operations State of IowaAdministrative Support Assistant 3 - Field OperationsDes Moines, IA$41,100.80–$60,174.40 / yearThis position plays a critical role in supporting IDB's mission to empower Iowans who are blind or low vision by ensuring efficient office operations, maintaining accurate case documentation, coordinating workflow processes, supporting reporting functions, and assisting staff and clients with responsive customer service. Yes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
Administrative Support - Concierge WesleyLifeAdministrative Support - ConciergeJohnston, IA$16–$21 / hourWith nearly 80 years of excellence in serving older adults, we empower our team members to thrive while making meaningful connections and changing lives every day. This position expected to provide an exceptional customer experience through your phone contact and in-person services for guests, residents and team members.
TRIO Student Support Services Administrative Assistant Grand View UniversityTRIO Student Support Services Administrative AssistantDES MOINES, IAAssist with gathering, evaluation, and maintenance of participant files and databases ensuring compliance and confidentiality Assist in accounting for program funds and preparing financial requisitions Assist in preparing reports, including student progress and program outcomes, in accordance with program regulations Other duties as assigned by the Director of Student Support Services All applicants must apply through our online application system. Part-Time 15 to 17 hours per week The TRIO Student Support Services Administrative Assistant provides high-level administrative support to the Director of the Student Support Services Program and other staff members.
Administrative Assistant Primary Health Care IncAdministrative AssistantDes Moines, IA$15.50–$19.38 / hourWork directly with the Chief of Staff, CEO, Executive, and Senior leadership and the Medical Leadership team, gaining unique insight into organizational strategy and decision-making while playing a key role in keeping operations running smoothly. The Administrative Assistant performs a broad variety of administrative and clerical tasks for the Chief of Staff to the CEO, members of the Executive and Senior Leadership team, as well as the Medical Directors and other members of PHC Leadership.
Administrative Assistant to Adventuretime Urbandale Community School DistrictAdministrative Assistant to AdventuretimeUrbandale, IAThis role ensures smooth program functioning through accurate recordkeeping, clear family communication, and adherence to state regulations, particularly those set by the Department of Health and Human Services (HHS) for child care billing and student records. PURPOSE OF THE POSITION: This role supports the daily operations of the Before/After School & Summer Child Care Program by providing administrative, financial, and compliance-related support.
Administrative Assistant Donatech CorporationAdministrative AssistantDES MOINES, IARemote$16–$21 / hourProcess financial transactions in SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request management. • Serve as the focal point for the teams in scheduling and coordinating logistics for team meetings and providing other administrative assistance.
Sr Administrative Assistant Principal Financial Group IncSr Administrative AssistantDes Moines, IA$24.21–$32.43 / hourMay coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with on-boarding new employees, research and book travel arrangements in partnership with those supported, expense management, creation/maintenance of distribution lists. Nonimmigrant Workers and Green Card for Employment-Based Immigrants Investment Code of Ethics For Principal Global Investors positions, you'll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household.
Front Office Administrative Assistant Heartland Dental CareFront Office Administrative AssistantAltoona, IAMore about the role Greet and welcome patients as they enter the office to create a great first impression of our team Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies Utilize Dentrix for patient scheduling and records Schedule and confirm appointments for multiple providers in the office File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the providers and team to implement Heartland Dental systems to optimize office potential . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Availability to attend virtual training sessions (or in-person) periodically throughout the year As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions.
Administrative Assistant BelcanAdministrative AssistantDes Moines, IARemoteProcess financial transactions in SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request management. Keyword's: #DesMoinesjobs; #AdministrativeAssistantjobs; Start Date: Immediate Position is REMOTE We provide a competitive pay and benefits package.
Administrative Assistant Butler America Aerospace LLCAdministrative AssistantDes Moines, IARemote$18–$21 / hourProcess financial transactions in SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request management. Serve as the focal point for the teams in scheduling and coordinating logistics for team meetings and providing other administrative assistance.
Administrative Coordinator Trinity HealthAdministrative CoordinatorDES MOINES, IAESSENTIAL FUNCTIONS: Accounts Receivable: Prepares monthly ledger sheets for A/P from claim forms; posts receivables; prepares lease rent and food invoices; collects and posts meal assessment payments, updating monthly food collection report; balances receipts and paid out slips against petty cash drawer; prepares bank deposit and remits receipts; serves clients by accepting deposits and payments of fees, cashing checks, making change, signing receipts, refunding deposits, and answering inquiries; refers special requests to the Director; prepares complete and accurate claims for client services based upon correct client information, dates of service, and number of units per identified code; remits charges to designated agencies for reimbursement (e.g. Maintains client accounts in an accurate fashion using bookkeeping methods to keep the accounts reconciled; balances receipts and paid out slips against client cash drawer; summarizes details in separate client ledgers to general ledger; reconciles general ledger with bank report.
Administrative Assistant Belcan LLCAdministrative AssistantDes Moines, IARemoteProcess financial transactions in SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request management. Serve as the focal point for the teams in scheduling and coordinating logistics for team meetings and providing other administrative assistance.
Administrative Assistant 2 State of IowaAdministrative Assistant 2Des Moines, IAApplicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: 1) Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness). DIAL is a multifaceted regulatory agency charged with protecting the health, safety, and well-being of Iowans, and is comprised of eight core operational divisions: Administrative Hearings, Building & Construction, Health & Safety, Investigations, Labor/OSHA, Licensing, Workers' Compensation, and Administration.
Administrative Assistant Des Moines UniversityAdministrative AssistantWest Des Moines, IAPosition Location Closes Administrative Assistant West Des Moines Open Until Filled The Administrative Assistant will provide high-level administrative, communication, and coordination support for the Office of Research, promoting efficiency through drafting, scheduling, and centralized coordination. The report contains a description of DMU's safety and security-related policy statements and procedures and includes statistics of crimes reported over the past three years to DMU officials about incidents occurring on campus locations or nearby public property.
Administrative Assistant III - Marketing and Corporate Communications Blue Cross and Blue Shield AssociationAdministrative Assistant III - Marketing and Corporate CommunicationsDes Moines, IAProactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength - they're skilled at thinking ahead and taking appropriate action. In this critical role, you will serve as a trusted partner to the leadership team, providing proactive and strategic support to ensure their success in driving initiatives.
Administrative Assistant The Kemtah Group, Inc.Administrative AssistantDes Moines, IARemoteProcess financial transactions in SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request management. Keyword''s: #DesMoinesjobs; #AdministrativeAssistantjobs; Start Date: Immediate Position is REMOTE We provide a competitive pay and benefits package.
Administrative Assistant III The Weitz Company LLCAdministrative Assistant IIIDes Moines, IAWhat Youll Do: Provide excellent administrative support to the Vice President, Operations Director, and overall business unit Accurately prepare and review reports, memos, and routine correspondence on behalf of the business including items that are confidential in nature Prepare notes and presentations for staff meetings Input data and update documents and contracts Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files Coordinate events, meetings, and travel arrangements for team members Communication information in a professional and timely manner Support day-to-day efforts of the workforce development team in supporting field operations with a highly skilled craft employee Develop and deliver structured training programs for electricians, apprentices, foremen, and general foremen Partner with field leadership to identify skill gaps and training needs Support foremen and general foremen in improving crew performance. What Were Looking For: Experience: 4+ years of experience in workforce development, training, or electrical construction-related position required Familiarity with electrical construction or skilled trades experience is highly desired Associates degree in a related field such as workforce development, human resources, education/learning, or electrical construction management is required an equivalent combination of education and experience may be considered.
Administrative Assistant II-Med Ed Consortium UnityPoint HealthAdministrative Assistant II-Med Ed ConsortiumDes Moines, IAThe Administrative Assistant II is responsible for supporting departments and healthcare teams with administrative tasks of medium complexity. The role maintains patient, staff, and departmental records, performs data entry, and prepares reports to support decision-making.
Legal Administrative Assistant Lamson Dugan & Murray Llp.Legal Administrative AssistantWest Des Moines, IALDM’s extensive experience enables the Firm to offer expertise in 25 different practice areas, allowing the Firm to remain committed to quality representation, accessibility, and relentless hard work on behalf of clients. On the flip side, when we say we “play hard” what we mean is we ensure you carve out time to take care of yourself, have fun and build strong relationships with your fellow LDM team.
Administrative Assistant III Farm Bureau Financial ServicesAdministrative Assistant IIIWest Des Moines, IowaFarm Bureau Financial Services is looking for a candidate who thrives on teamwork and wants to experience professional satisfaction and growth at an insurance organization that's focused on Protecting Livelihoods and Futures. As an Administrative Assistant, you must keep a service-oriented attitude at all times by maintaining professional and productive relationships with client/members, co-workers, leaders, agents, and inter department resources.
Sylvan Administrative Assistant Sylvan Learning CenterSylvan Administrative AssistantJohnston, IA$14–$15Other duties include: teaching/tutoring; assisting students with learning logs and questions when an instructor is occupied with other students; some clerical and administrative tasks such as filing, handling phone calls, scheduling and confirming appointments. At Sylvan Learning Center of Johnston, you will be responsible for directing the students, leading engaging and fun activities during Transition Time and assisting in the administrative operations of the center.
Administrative Assistant to Special Education Urbandale Community School DistrictAdministrative Assistant to Special EducationUrbandale, IAServe as receptionist; greet parents, community members, faculty and students; direct visitors to appropriate locations; keep accurate list of calls, messages, information requests, meetings and appointments; sort and distribute incoming mail. Support special education, Medicaid, 504 plans, 103, update database and student files, special education purchasing, reporting, compliance reporting, and prepare and submit state required data.
Human Resources (HR) Intern- Administrative Focus The Weitz Company LLCHuman Resources (HR) Intern- Administrative FocusDes Moines, IAInternships provide students with hands-on work experience in a local office to assist with daily operations, while working alongside our team of talented professionals, many with decades of experience. EPI Power is hiring an HR Intern with an administrative focus to join our EPI team to work out of our Des Moines office for the 2026 summer.
Marketing Administrative Coordinator (Full-Time) The Iowa ClinicMarketing Administrative Coordinator (Full-Time)West Des Moines, IAFull timeOpportunities to have fun with your colleagues, including TIC night at the Iowa Cubs, employee appreciation tailgate party, Adventureland day, State Fair tickets, annual holiday party, drive-in movie night… we could go on and on. Because as one clinic dedicated to exceptional care, we’re committed to exceeding expectations, showing compassion and collaborating to provide the kind of care most of us got into this business to deliver in the first place.
Administrative Coordinator - Full Time Trinity HealthAdministrative Coordinator - Full TimeDES MOINES, IAMakes necessary arrangements for administrative and daily meetings for Vice President(s), attending and taking minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; and may follow-up on actions taken at meetings. This is a role with diverse skills that includes excellent communication, the ability to coordinate services, collate and document outcome information, coordinate schedules, meetings, and assist with scheduling educational engagements.
Sales and Marketing Administrative Assistant Life Care Companies LLCSales and Marketing Administrative AssistantDes Moines, IA$50,000–$62,000 / yearIn this role, you will serve as a key administrative partner supporting day-to-day operations through the creation of reports and presentations, coordination of meetings and events, management of expense reporting, and assistance with onboarding new team members. Provides assigned tasks as a part of the corporate office administrative team, including printer and meeting room monitoring, telephone roll-over and backup receptionist duties for corporate office receptionists.
Administrative Assistant to the Majority Leader State of IowaAdministrative Assistant to the Majority LeaderDes Moines, IAAssociate or bachelor's degree preferred from an accredited university or college with major in Political Science, Public Administration, Business, Economics, or related program preferred. Delivers drafted resolutions ensuring they are "laid over" for House floor action, members are ready for the resolution's reading, and all parties have approved of an appropriate schedule for the resolution presentation.
Business Support Specialist Des Moines UniversityBusiness Support SpecialistWest Des Moines, IA$80,000–$90,000 / yearThe BSS will play a key role in coordinating projects, supporting financial and operational functions, and ensuring seamless collaboration across departments including facilities, dining services, and campus store operations. About: Founded in 1898, Des Moines University Medicine and Health Sciences is a premier medical and health sciences institution comprising three colleges - the College of Osteopathic Medicine, the College of Podiatric Medicine and Surgery and the College of Health Sciences.
NewOffice Administrator CarvanaOffice AdministratorGrimes, IA$17–$18 / hourThis position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. Assist customers at the front counter, including support with dealer registration (reviewing documents for relevance and accuracy, scanning/uploading, reviewing information in internal systems), obtaining bidder badges, gate passes.
NewOffice Administrator ADESAOffice AdministratorGrimes, IA$17–$18 / hourThis position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. Assist customers at the front counter, including support with dealer registration (reviewing documents for relevance and accuracy, scanning/uploading, reviewing information in internal systems), obtaining bidder badges, gate passes.
Operations and Office Administrator Wurth Industry USAOperations and Office AdministratorBondurant, IAThe Operations and Office Administrator (Ops and Logistics Coordinator) is responsible for managing the timely procurement process, maintaining accurate records, supporting Vendor-Managed Inventory tracking, and ensuring efficient administration workflows across multi-state locations. Perform general administrative duties such as directing emails and phone calls to appropriate departments, ordering office supplies, coordinating meetings, and supporting all customer or guest events regardless of location.
Office Administrator Carvana CoOffice AdministratorGrimes, IA$17–$18 / hourThis position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. Assist customers at the front counter, including support with dealer registration (reviewing documents for relevance and accuracy, scanning/uploading, reviewing information in internal systems), obtaining bidder badges, gate passes.
Network Administrator - Sigonella, Italy SercoNetwork Administrator - Sigonella, ItalyDes Moines, IASupport the development, design, configuration/setup, test, maintenance, and upgrade of Wide Area Networks (WAN), Local Area Networks (LAN), Network Attached Storage (NAS) or Storage Area Networks (SAN), Site to Site Virtual Private Networks (S2S VPN) and/or remote to site VPN, network monitoring solutions using Simple Network Management Protocol (SNMP) poll, SNMP traps or other protocols used for network monitoring. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance.
Atlassian Cloud Administrator StratAcuity Staffing Partners IncAtlassian Cloud AdministratorDes Moines, IA$31–$38 / hourIn terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Salesforce Administrator EFCO Corp.Salesforce AdministratorDes Moines, IAThis includes always wearing required personal protective equipment; participating in safety training; engaging in and supporting safety activities including reporting hazards, unsafe work practices & near misses, incidents involving property damage, and any/all injuries - no matter how minor - immediately to their supervisor or manager. Even when weight lifted is negligible, a job is rated light when: it involves walking or standing to a significant degree; it requires sitting most of the time but involves pushing and/or pulling of arm or leg controls; it involves working at a production rate that requires constant pushing or pulling of materials.
Field Operations Assistant Buckeye Partners LPField Operations AssistantDes Moines, IA$1–$1.50 / hourResponsibilities & Essential Functions include: Perform financial and budgetary duties by entering purchase requisitions and receipts, applying correct account codes on expense reports, invoicing, preparing and analyzing budget information and variance explanation and tracking, reviewing expenditure details and resolving discrepancies. Manage the operation of the warehouse, which includes receiving materials from common carriers, entering inventory issues from stock, complete warehouse cycle counts, investigating and resolving any discrepancies between physical and book inventory records and ordering and replacing items used (for locations with warehouses).
Cash Applications and Collections Administrator Stride, Inc.Cash Applications and Collections AdministratorDes Moines, IowaRetrieve daily bank deposit reports and supporting remittance documentation for multiple bank accounts, credit card providers, and payment portals and identify applicable line of business. Company, considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level.
Total Rewards Assistant Life Care Companies LLCTotal Rewards AssistantDes Moines, IA$44,000–$55,000 / yearThe Total Rewards Assistant will provide administrative and operational support to the Compensation and Benefits teams including entry and maintenance of data into the HR Information System, data audits, creating and maintaining spreadsheets, and compensation survey administration. Serve as the system administrator for the market pricing tool, monitoring daily file feeds to ensure successful transfer of data, submitting tickets, and working through issues with the payfactors team.