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Assist the Academic Director of Clinical Education (ADCE) in providing comprehensive planning and management of the clinical education component and be available to assist the Admissions Coordinator as needed in the management of the Admissions process. Specific Responsibilities/Essential Functions: Serve as liaison between the academic institution and the affiliating clinical facilitiesfield all phone calls between the clinical education office and all clinical facilities.

Shenandoah University’s Office of Physical Therapy is accepting applications for an  Administrative Specialist for Experiential Learning . This is a full-time, benefited position located in the Health Professions Building in Winchester, VA.Position Description / SummaryAssist the Academic Director of Clinical Education (ADCE) in providing comprehensive planning and management of the clinical education component and be available to assist the Admissions Coordinator as needed in the management of the Admissions process. Position requires excellent office and interpersonal skills and knowledge of Windows 95 and Microsoft Office.Specific Responsibilities/Essential Functions:<ul><li style="font-size:12pt">Serve as liaison between the academic institution and the affiliating clinical facilities<ul><li style="font-size:12pt">field all phone calls between the clinical education office and all clinical facilities</li><li style="font-size:12pt">track all onboarding information and keep current records of student requirements and required forms</li><li style="font-size:12pt">prepare and generate all electronic mailings and correspondence to clinical sites - for both part-time and full-time clinical education experiences</li><li style="font-size:12pt">Collaborate with Shenandoah’s Contract Specialist to track and maintain all new and existing physical therapy clinical contracts </li></ul></li><li style="font-size:12pt">Oversee student onboarding in preparation for upcoming clinical education experiences <ul><li style="font-size:12pt">Update contacts in EXXAT for clinical sites</li></ul></li><li style="font-size:12pt">Assist DCE/ADCE with preparation of clinical education reports for APTA/CAPTE</li><li style="font-size:12pt">Assist the DCE in the coordination and planning of all Clinical Educators' Workshops</li><li style="font-size:12pt">Maintain and confirm that all student records are up to date for: AHA CPR certification, liability insurance, health insurance, OSHA training, Bloodborne Pathogen training, and immunization records</li><li style="font-size:12pt">Set up and maintain the online clinical education management system (EXXAT)<ul><li style="font-size:12pt">input all information on clinical sites</li><li style="font-size:12pt">Assist students in updating EXXAT profiles and the compliance section</li></ul></li><li style="font-size:12pt"> Assist with compliance for Integrated Clinical Experiences (ICEs)</li><li style="font-size:12pt">Assist with exam proctoring within the Division of Physical Therapy, as needed</li><li style="font-size:12pt">Facilitate annual clinical education awards</li><li style="font-size:12pt">Support other staff within the Division of Physical Therapy, as needed</li></ul> Required Skills <ul><li style="font-size:12pt">Ability to work positively and effectively with all members of a diverse university community, including students, faculty, staff, and community partners</li><li style="font-size:12pt">Excellent communication skills, both oral and written</li><li style="font-size:12pt">Strong organizational skills</li><li style="font-size:12pt">An ability to multitask, prioritize, and meet deadlines</li><li style="font-size:12pt">An understanding of and an appreciation for university policies and procedures</li><li style="font-size:12pt">An ability to foster connections and work in collaboration with partners within the Division, School, and University</li><li style="font-size:12pt">Motivation, high energy, and creative problem-solving skills</li><li style="font-size:12pt">Working knowledge of Google Apps and Microsoft Office applications, including word processing, email, electronic spreadsheets, and databases (preferred)</li></ul> Required Experience <ul><li style="font-size:12pt">Required:    Minimum years or range: 2 years of experience                      Specific Type of Work: office setting</li><li style="font-size:12pt">Preferred:    Minimum years or range: 2 years of experience                      Specific Type of Work: academic, healthcare, or comparable setting</li></ul> How to Apply:The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire. **Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas. Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.

Shenandoah University

Administrative Specialist for Experiential Learning

Academic Examinations

Advanced Diploma in Childcare and Education (ADCE)

Clinical Facilities

Clinical Information

Clinical Information Systems

Clinical Training

Clinical Trial

Communication Skills

Contract Management

Establish Priorities

Google Apps

Healthcare

Interpersonal Skills

Microsoft Office

Microsoft Windows 95

Multitasking

OSF Distributed Computing Environment (DCE)

Onboarding

Online Training

Organizational Skills

Physical Therapy

Presentation/Verbal Skills

Problem Solving Skills

Process Management

Record Keeping

Spreadsheets

Time Management

University/School Policies

Word Processing

Writing Skills

silkroad ATS feed

The Simulation Administrative Assistant will serve as the central point of contact for SP logistics, recruitment, and quality assurance, while ensuring the administrative and technical needs of the simulation suites are met in alignment with educational best practices. Physical ability tolift, push, or pull upto50poundsindependently andoccasionallyassist in moving muchheavier items, suchas 250-poundmanikins, oftenwiththe help ofothers.

Shenandoah University’s School of Nursing is accepting applications for a Simulation Assistant. This is a part-time position located on our main campus in Winchester, Virginia with occasional travel to the Loudoun Campus in Leesburg, VA. The Simulation Administrative Assistant plays a critical role in the daily operations of the clinical simulation department. This position primarily focuses on the management and coordination of the Standardized Patient (SP) Program and the School of Nursing Simulation Administrative Assistant duties related to Clinical Simulation across all university sites. The Simulation Administrative Assistant will serve as the central point of contact for SP logistics, recruitment, and quality assurance, while ensuring the administrative and technical needs of the simulation suites are met in alignment with educational best practices.KeyResponsibilitiesinclude:Standardized Patient(SP)ProgramCoordination:<ul class="ul1"><li class="li2">Logistics & Scheduling: Create, manage, and maintain comprehensive SP program schedules. Coordinate SP bookings, including availability requests, confirmations, and training session scheduling.</li><li class="li6">Recruitment & Onboarding: Identify and recruit SPs based on specific case criteria and demographics. Lead the orientation and onboarding process for new participants.</li><li class="li7">Training & Development: Design and deliver training to SPs in alignment with industrybest practices.</li><li class="li8">Quality Assurance: Provide oversight and monitoring of SPs to ensure consistency and accuracy.</li><li class="li2">Database Management: Maintain an accurate SP database, including demographic information and participation history.</li></ul>SchoolofNursingSimulationAdministrativeOperations:<ul class="ul1"><li class="li6">Calendar & Maintenance: Support maintaining the Simulation Calendar and coordinate with vendors to schedule and manage warranties and maintenance of manikins.</li><li class="li7">Financial Documentation: Demonstrate responsibility for all SP payments and related documentation; maintain concise, accurate record-keeping.</li><li class="li8">InventoryManagement:CoordinatesuppliesandmaintaininventoryfortheSimulationSuiteincollaborationwiththeDirector.</li><li class="li2">Reporting: Responsible for compiling annualreportsandannualreviews of allscenarios.</li><li class="li2">Engagement: Provide simulation suite tours in collaboration with the Director of Clinical Simulation, the Eleanor Wade Custer School of Nursing, Admissions, and OMC.</li><li class="li2">Development: Assist in scenario production, aligning with best practices andcollaborating with the Director of Clinical Simulation.</li></ul> Required Skills RequiredEducation,Experience,Skills:<ul class="ul1"><li class="li2">Strong interpersonalskills andability towork effectively atall levels ina collaborative team</li><li class="li3">Highlydevelopedwrittenandverbalcommunicationskills</li><li class="li4">Demonstrateworkthatreflectsthemission,vision,andphilosophyoftheUniversityandSON</li><li class="li5">Strongdetailed-orientedskills</li><li class="li4">Demonstrateworkthatreflectsmature,professional,goal-orientedactionswith flexibility.</li><li class="li3">Bachelor’sdegreepreferred</li><li class="li4">Experience with Gmail, Google, Canvas Organizations, and Spreadsheets preferred</li><li class="li4">Abilitytoadapthourstomeettheneedsofspecificsimulationeventsandtrainingsessions.</li></ul>PhysicalRequirements:<ul class="ul1"><li class="li7">Abilitytoassistinthesetupofsimulationenvironmentsandtravelbetweencampuslocations.</li><li class="li8">Physical ability tolift, push, or pull upto50poundsindependently andoccasionallyassist in moving muchheavier items, suchas 250-poundmanikins, oftenwiththe help ofothers.</li></ul> How to Apply: The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire. **Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas.Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.  Required Experience

Simulation Assistant School of Nursing

Administrative Skills

Best Practices

Calendar Management

Canvas

Database Administration

Demographics

Logistics

Nursing

Operations

Project/Program Coordination

Quality Assurance

Schedule Development

Simulation

Team Player

Training/Teaching

Vendor/Supplier Planning

Willing to Travel

Excellent written and verbal communication skills with a strong customer-service orientation and ability to interact positively with a diverse community including students, faculty, staff, and community members. Minimum of two (2) years of experience in an academic or professional office setting, with demonstrable experience in academic program coordination, student services, or a closely related administrative role.

Shenandoah University’s Division of Physician Assistant Studies is accepting applications for a Program Coordinator. This is a full-time benefited position located at our Health Professions Building in Winchester, Virginia. The PA Program Coordinator – MSPAS (Winchester Campus) serves as a central administrative and organizational resource for the Physician Assistant program. This position ensures smooth daily operations, supports faculty and students, coordinates program logistics, and maintains compliance with university and accreditation standards. The PA Program Coordinator also oversees alumni relations, proctors exams, and participates in PA  program and school of health professions committees and activities. Occasional travel to other PA program campuses/locations may be required.Core Administrative and Office Management:<ul class="ul1"><li class="li6">Supervise day-to-day administrative operations of the PA Division office.</li><li class="li7">Provide front-office coverage for the Division, including greeting visitors, answering phones, and routing inquiries.</li><li class="li8">Serve as the primary point of contact for internal and external stakeholders (faculty, staff, students, alumni, and main campus offices).</li><li class="li9">Process all financial documentation, including purchase requisitions, expense forms, travel reimbursements, and invoices.</li><li class="li9">Manage departmental equipment, and order office and lab supplies.</li><li class="li10">Facilitate cooperation and coordination among division staff, manage work-study students, and provide general administrative support to the Program Director and faculty.</li></ul>AcademicRecordsandCompliance:<ul class="ul1"><li class="li2">Maintain, organize, and archive all faculty and student records (contracts, credentials, grades, and evaluations) in compliance with university policy.</li><li class="li2">Maintain and update databases for teaching assignments (syllabi, gradebooks, evaluationresults) and student assignments/exams.</li><li class="li2">Maintain and update division procedure manuals and program-specific documents.</li><li class="li2">Complete and submit contract forms for honorarium and part-time faculty; act as a liaison to Human Resources for adjunct contract development.</li><li class="li2">CommunicatewiththeRegistrar’sofficeregardingthegraduatecatalog,semesterclassschedules,add/dropforms,graduationprocesses,andstudentregistrationassistance.</li></ul>Scheduling, Logistics, and Exam Coordination:<ul class="ul1"><li class="li2">ManagecalendarsforallstudentcohortsandfacultywithintheDivision.</li><li class="li3">Schedule courses, classroom assignments, faculty meetings, and other program events.</li><li class="li4">Coordinate exam logistics, including scheduling, proctoring examinations (as assigned), and maintaining the security and confidentiality of testing materials while ensuring adherence to testing policies and academic integrity standards.</li><li class="li5">Manage the standardized patient (SP) database and assist faculty in scheduling SP experiences and clinical education.</li><li class="li6">Coordinate logistics for program events, including admissions events, graduation ceremonies, and division functions (e.g., room reservations, catering, materials, setup/breakdown).</li><li class="li5">Provide organizational support for Global Experiential Learning (GEL) courses.</li></ul>ProgramGovernanceandExternalRelations:<ul class="ul1"><li class="li9">Provide administrative support for faculty and committee meetings (e.g., Advisory Committee, retreats), including taking and archiving minutes.</li><li class="li6">Assist with preparation of annual reports, self-study reports, and overall accreditation work.</li><li class="li4">Participate in departmental, divisional, and faculty/staff search committees as needed.</li><li class="li4">Serve as the primary administrative contact for PA program alumni, maintaining engagement through communications, events, and records maintenance.</li></ul>Other Duties as Assigned:<ul><li class="p3">Assist the PA Program Director/PA Division Director and faculty in ad hoc projects, special events, or other administrative needs.</li><li class="p3">Perform other duties as assigned to support the operational needs of the PA program and Division of Physician Assistant Studies. Division.</li></ul>WorkConditions&Schedule:<ul class="ul1"><li class="li2">Occasional travel to SU main campus for student testing dates and to the Loudoun campus for special events including admissions.</li><li class="li3">Occasionalearlymorningsorextendedhoursmayberequiredduringpeakadmissions,interviewperiods,andprogramevents.</li><li class="li3">Work is normally performed in an interior office environment.</li><li class="li4">No or very limited physical activity required; occasional lifting and/or moving of up to 20 pounds may be necessary.</li></ul> Required Skills Required Qualifications:<ul class="ul1"><li class="li2">Bachelor’s degree or equivalent experience.</li><li class="li3">Minimum of two (2) years of experience in an academic or professional office setting, with demonstrable experience in academic program coordination, student services, or a closely related administrative role.</li><li class="li4">Excellent written and verbal communication skills with a strong customer-service orientation and ability to interact positively with a diverse community including students, faculty, staff, and community members.</li><li class="li4">Self-motivation and creative problem solving.</li><li class="li5">Advanced proficiency and experience with Google Workspace (Calendar, Docs, Sheets) and Microsoft Office applications.</li><li class="li6">Commitment to confidentiality of sensitive information.</li><li class="li7">Exceptional organizational skills, attention to detail, and proven ability to manage multiple deadlines and streamline complex administrative processes.</li></ul>Preferred Qualifications:<ul class="ul1"><li class="li2">Three or more years of administrative experience in higher education or healthcare programs.</li><li class="li7">Experience with student services, admissions or alumni relations.</li><li class="li7">Experience with exam administration and proctoring.</li><li class="li5">Familiarity with accreditation processes.</li></ul> How to Apply: The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire. **Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas.Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.  Required Experience

Program Coordinator

Accreditation Standards

Administrative Management

Alumni Relations

Billing

Catering Services

Customer Support/Service

Detail Oriented

Documentation

Faculty Administration

Higher Education

Human Resources

Lift/Move 20 Pounds

Maintain Compliance

Materials Testing

Meeting Minutes

Office Equipment

Office Management

Operational Support

Order Supplies

Physician Assistant

Project/Program Management

Purchase Orders

Reimbursement

Student Admissions

Student Services

Telephone Skills

Testing

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Administrative Specialist for Experiential LearningShenandoah University

Simulation Assistant School of NursingShenandoah University

Program CoordinatorShenandoah University

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