Prepare, review, and process confidential documents, including grant applications, faculty evaluations, and promotion dossiersMaintain accurate filing systems for division-related documents, ensuring confidentiality and quick accessibilityMaintain Division Director’s CVs, licensure records, other support page and academic appointment documentsCoordinate annual reviews for faculty who report to the Division DirectorSupport the recruitment and onboarding of faculty and other clinicians in the divisionAct as a liaison between division leadership and departmental administrative teams to ensure smooth workflow and alignment with the School of Medicine’s policiesKeep supervisors, learners, staff and relevant Rheumatology personnel informed of key issues as relevantOther duties and special projects as assigned. The Department of Medicine is seeking an Administrative Specialist to provide high-level support to the Division Director of Rheumatology, ensuring seamless administrative operations, efficiencies in scheduling, excellent communication and customer service, project management, and organization of divisional initiatives.